Common use of Standard Document Clause in Contracts

Standard Document. This General Provisions document is a standard City form document. No changes by Service Provider are authorized to the General Provisions. Notwithstanding anything to the contrary in this Agreement, in the event that Service Provider makes unauthorized changes to the General Provisions, such changes are deemed to have never been made and the contract between the City and Service Provider is deemed to be the unchanged standard City form General Provisions in version stated below, regardless of whether the City signs this Agreement in a form that may contain the unauthorized changes. END OF GENERAL PROVISIONS (v.081123.1) APPROVED AS TO FORM OFFICE OF THE CITY ATTORNEY AUGUST 11, 2023 EXHIBIT A PROFESSIONAL SERVICES AGREEMENT (SCOPE OF WORK -- ATTACHED) PGSF WMVD Storm and Combined Sewer Design Project Understanding The City of Everett (City) has acquired the former ▇▇▇▇▇▇▇▇ ▇▇▇▇▇ Wastewater Treatment Plant (KCWWTP) and has prepared a Facility Plan outlining redevelopment of the site into the Port ▇▇▇▇▇▇▇ Storage Facility (PGSF). The PGSF will improve Puget Sound water quality by reducing combined sewer overflows (CSO) and providing regional stormwater treatment. To support that work, a series of conveyance projects must be built to convey and discharge flows to and from the PGSF. This scope of work is to design the required improvements identified in the Port ▇▇▇▇▇▇▇ Storage Facility Engineering Report, HDR and Brown and ▇▇▇▇▇▇▇▇, August 18, 2021, including: CO-1, CO-2, CO- 3 (including replacement of the downstream discharge structure), CO-8, CO-9, CO-10, CO-11, CO-19, CO-20, CO-28, CO-33. In addition, four stormwater pretreatment units are to be provided. CO-2, CO-8, CO-9, CO-10, CO11, CO-19, CO-20, CO-28, and CO-33 are required to be complete and operational by the end of 2027 per the Agreed Order. Scope of Work Summary and Work Breakdown Structure The scope of work for the Project herein includes 29 primary phases identified in the following table. Phase 110 Project management Phase 120 Quality assurance and quality control (QAQC) Phase 200 Predesign Management Phase 210 Background, project understanding, data requests Phase 220 Condition assessment (CO-3, C0-8) Phase 230 Stormwater pretreatment analysis Phase 240 Technical refinements Phase 250 Basis of design report Phase 260 Project Labor Agreement Evaluation Phase 310 Geotechnical Investigations Phase 320 Topographic survey and easements Phase 330 Permitting (environmental and City) Phase 340 Public outreach and stakeholder support Phase 350 Grant funding / DOE coordination Phase 360 PGSF coordination Phase 370 Modeling – confirmation of design Phase 380 Traffic control Phase 390 Constructability review Phase 400 Preliminary design management Phase 410 30% design Phase 420 Construction packaging Phase 430 Updated BODR Phase 510 Trenchless Installation Method TM and Workshop – New BNSF Railroad Crossing Phase 515 Rehabilitation Method and TM for Existing BNSF Crossing Phase 520 60% design of crossings Phase 530 BNSF permit and supporting TM Phase 600 Final Design Management Phase 610 Final design Phase 710 Bid Period Services Phase 810 Unanticipated Services Exhibit B – Budget provide additional work breakdown in to additional subphases and tasks for project tracking and control. Scope Descriptions The phase descriptions below include an objective statement, activities/approach, task assumptions, and work products that designate which service or item will be provided by the BC team. City staff activities required to complete tasks are noted where applicable. Scope assumptions applicable to the overall project are described below. Project-level Assumptions: • All deliverables will be delivered in electronic formats, with no printed copies. Bid documents will be digitally signed and sealed per WAC requirements. • The City’s PM will coordinate location for, and City staff participation in project meetings and workshops where noted. • Unless otherwise specified, meetings and workshops will be held virtually. • City PM will provide timely, consolidated staff review comments on draft work products. City review periods will be identified in project schedules. • Mileage for in person meetings and site visits are budgeted assuming the visits are to the Port ▇▇▇▇▇▇▇ site. • Meeting agendas and notes will be prepared by BC. • The City will provide any available plans, construction records, asset information, operational data, existing easement information, easement, property line locations, and related information for water, sewer, and stormwater lines adjacent to all work sites. BC will submit data requests for information that is known to be needed. • The draft scope does not include a detailed seismic evaluation of the proposed infrastructure and adjacent steep slopes and their possible failure modes. • Past studies and reports, including condition assessments, form the basis on which this scope of work has been planned. Discovery of new, unforeseeable, or latent issues associated with the existing site and facilities as uncovered through additional data collection (Phase 210) may result in need for project plan, scope, and budget changes. It is assumed that structures to be reused as described herein are salvageable in their current form without improvements or major structural modifications and support. • For budgeting purposes, it’s assumed the duration of the overall Project will be September 2023 through June 2026. The actual project schedule and schedule updates will be developed under project management phase. • Work extent and sequence: the scope of work and budget allocation to each phase and task is based on a number of assumptions regarding how the work is envisioned to proceed. Given the nature of design work, the actual level of effort required for each phase/task may require reallocation of funds from one phase/task to another. Therefore, the overall budget estimate for the project defines the extent of the scope of work for this scope. • The Consultant will document any proposed phase budget reallocations between phase levels and all requested changes to this Scope of Work using a Project Change Request (PCR) Form. The Consultant Project Manager will collaborate with the City Project Manager to develop an approach for addressing the change(s). The City Project Manager will review all changes and provide the Consultant with written approval to modify the existing scope, schedule, and budget prior to proceeding with any new work activities. • All Technical Memorandum submittals will include Microsoft Word and .PDF files. • A single set of consolidated review comments will be provided for each reviewed document from the City. • Bluebeam Sessions will be used for drawing review comments. • Technical specifications will be prepared in Division 50 CSI master format using BC standards. • City of ▇▇▇▇▇▇▇ to provide General and Supplementary Conditions, Instructions for Bidders, and other “Front End” specifications and contract documents included in Division 0. Project Control Phase 110 – Project Management Objective: Manage the project including scope, schedule, budget, team coordination, and risk. Provide the City with regular updates on progress through meetings and reports. Activities/Approach: Provide management, direction, coordination, and control of all project work, and associated management of project scope, schedule, budget, sub-consultants, technical quality, and monthly progress reports and invoices. This task includes the following activities: • Develop and submit a Project Management Plan (PMP), including project scope, budget and schedule, and initial project risk register. • Develop and maintain a Field Work Safety Plan documenting potential field work hazards, personal protection equipment, and emergency information. • Conduct a virtual project kickoff meeting, including key consultant staff and City staff. • Maintain the PMP including scope, schedule, and budget. • Maintain the project risk register and action, issues and decision logs to aid in collaborative decision making. • Supervise project staff and manage Consultant team budget and schedule. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up-coming activities. • Prepare project change requests (PCRs), if needed. • Conduct bi-weekly (once every two weeks) calls between BC’s Project Manager (PM) and the City’s PM to review project status, schedule, contract issues, and other project management related issues. Task Assumptions • The Kickoff Meeting will be scheduled for 2 hours and be attended by 8 Consultant staff (BC- 3, STC-1, HWA-1, ESA-1, KPFF-1, KBA-1). • PM meetings will be by MS Teams and will occur bi-weekly with a duration of approximately 60 minutes. • This phase includes expenses for project workshops and meetings. • The Field Work Safety Plan will follow ▇▇▇▇▇ and ▇▇▇▇▇▇▇▇’▇ standard template and will direct the design team to follow the City’s procedures for site access. • Contract NTP will be by September 2023 and contract end date is 6/30/2026. • There will be 34 monthly invoices • There will be 74 bi-weekly meetings Everett Responsibilities • Participate in the Project Kickoff Meeting. • Review and provide consolidated comments on draft PMP. • Coordinate attendance at regular PM meetings. • Review monthly status reports and supporting project documentation for invoice and payment approval. Meetings • Project Kickoff Meeting • Biweekly PM calls for the duration of Project. Work Products • Project Management Plan, draft and final. • Monthly progress reports and invoices. • Submittal of updated project logs as needed to support key activities and decisions (risk register, action/issue/decision logs). • Project change requests (PCRs) as necessary. • Brief meeting agendas and notes for bi-weekly calls. Phase 120 – Quality Assurance and Quality Control (QAQC) Activities/Approach: Develop and implement a quality management plan (QMP) to review calculations and work products from the Project. Based on the QMP, provide appropriate calculation and deliverable QA/QC reviews by in-house, senior staff members. Work products are listed in subsequent tasks. Incorporate internal and City review comments to prepare and complete final work products. This phase includes the following activities: • Develop QMP as part of the overall PMP, identifying the protocols and procedures being deployed on the project for quality assurance and quality control. This will include adherence to items such as: City standards; design criteria and project goals; data validation; industry practice, codes, and regulatory requirements; requirements with other disciplines. • Manage and execute the QMP. • Review project management elements which include design team project organization, communication plans, project cost control procedures, document control, health and safety considerations, and change management documentation. • Perform readability reviews for documents by technical editors. • Perform discipline design reviews for all drawings and documents produced by a discipline. • Perform reviews by facility leads for all discipline drawings and documents associated with each facility. • Conduct independent calculations review by experienced senior engineers. • Design package review of documents issued for milestone reviews (BODR, Preliminary, Intermediate, Final, Bid Set). • QA/QC reviews will be documented with markup documents and/or comment logs for record- keeping. • Verify that QA/QC reviewers concur with work products. Maintain written documentation of QA/QC reviews and written responses. • Set up and administer Bluebeam Studio cloud based document review for, concurrent review by City staff. Studio session will be prefaced by project training to City reviewers. Everett Responsibilities • Review and provide comments on draft QMP. • Provide coordinated and consolidated collection of review comments and resolution of any conflicting comments from the City reviewers prior to returning to the design team. • Participate in the review process and provide independent review of products. Work Products • Quality Management Plan (QMP), draft and Final. • Collection and storage of QA/QC documentation as required by the QMP. • Responses and backcheck of alterations made for City’s review comments tabulated in an Excel worksheet.