Common use of Special Audit Clause in Contracts

Special Audit. At all times during the term of performance of this contract, and for six (6) years after full completion and final acceptance of such performance, the Contractor shall maintain and keep such books and records, as will indicate the actual cost of doing the work required by the contract as well as records reflecting the usage of equipment and personnel. The records reflecting the cost of doing the work shall include, but not be limited to the following items and their costs: Necessary materials (including purchase records for major items and transportation to the site). Necessary direct labor (daily labor records). All insurance required. Payment required to be made to labor organizations under existing labor agreements. Sales and personal property taxes. Maintenance, operation and rental of or reasonable rentals value of Contractor-owned plant and equipment other than small tools. Necessary overhead costs. Repair work sheets. Contractor shall retain records of route sheets (i.e. riding sheets)sufficient to identify specifically which trucks and which individuals performed specific repairs. This should include but not be limited to: The truck’s ID Number. The names of crew members. Message number. Locations of repairs. Date and time of repair. Type of repair (i.e. work order, special work orders, or emergency work orders). Nature of work requested and performed (i.e. replaced bulb, etc.). Indication that the street light was functioning properly following repair. In addition, the Contractor shall keep records sufficient to identify which hours each employee works on specific city contracts, including employee time cards, signed by employee and supervisor or manager. The Contractor shall also keep such further books and records as in the judgment of the Commissioner may be deemed necessary to accomplish the above purpose.

Special Audit. At all times during the term of performance of this contract, and for six (6) years after full completion and final acceptance of such performance, the Contractor shall maintain and keep such books and records, as will indicate the actual cost of doing the work required by the contract as well as records reflecting the usage of equipment and personnel. The records reflecting the cost of doing the work shall include, but not be limited to the following items and their costs: Necessary materials (including purchase records for major items and transportation to the site). Necessary direct labor (daily labor records). All insurance required. Payment required to be made to labor organizations under existing labor agreements. Sales and personal property taxes. Maintenance, operation and rental of or reasonable rentals value of Contractor-owned plant and equipment other than small tools. Necessary overhead costs. Repair work sheets. Contractor shall retain records of route sheets (i.e. riding sheets)sufficient sheets) sufficient to identify specifically which trucks and which individuals performed specific repairs. This should include but not be limited to: The truck’s ID Number. The names of crew members. Message number. Locations of repairs. Date and time of repair. Type of repair (i.e. work order, special work orders, or emergency work orders). Nature of work requested and performed (i.e. replaced bulb, etc.). Indication that the street light was functioning properly following repair. In addition, the Contractor shall keep records sufficient to identify which hours each employee works on specific city contracts, including employee time cards, signed by employee and supervisor or manager. The Contractor shall also keep such further books and records as in the judgment of the Commissioner may be deemed necessary to accomplish the above purpose.