Common use of Services and Documentation Clause in Contracts

Services and Documentation. a) Respond to the parent or family of the child within three (3) business days from the receipt of a referral. Service Provider must enter the information related to the disposition of the referral into the BIBS, within seven (7) business days of each referral update. b) Provide early intervention services to any BCW eligible child upon referral by the District or by any authorized agent of the Department as set forth in the IFSP. c) Render early intervention services in accordance with accepted professional standards and policies established by the Department pursuant to those pertinent federal statutes and regulations. The services provided on behalf of children eligible for BCW Part C Early Intervention Services shall have the services provided in accordance with the Individual Family Service Plan (IFSP) as defined in the BCW Standards & Implementation Manual and the Notice of Infant/ Toddler & Family Rights under BCW. d) Provide initial BCW eligibility evaluations and/or assessments at no charge to the family or the family’s private insurance, as required by federal Part C regulations. If consent to use personally identifiable information has been obtained, providers must ▇▇▇▇ FFS Medicaid, and Medicaid CMOs for initial eligibility evaluations or initial assessments for program planning. Private insurance must be billed for evaluations or assessments program planning that occur after the initial eligibility evaluations or initial assessments for program planning. e) Produce Provider Notes: Enter all eligibility documentation and progress notes into BIBS within fourteen (14) calendar days of completion of service. If the Service Provider is a Service Coordinator, enter coordination notes into BIBS within 7 calendar days of completion of service. f) Participate in the IFSP 6-month review and annual review and provide written progress summary for each individual child/family receiving early intervention services. Written progress summary, evaluation and assessment documentation must be entered into BIBS within fourteen (14) calendar days of completion of service. g) Enter all supporting documentation into the BIBS data system in accordance with BCW requirements. Supporting documentation to include provider progress notes, claims: date of service, authorizations, Current Procedural Terminology (CPT) codes, units of service, International Classification of Diseases (ICD-CM) codes, and reimbursement rate received for all services provided to children and families. h) Service Providers must complete a parent signed voucher documenting the service was rendered and must maintain this documentation in the Service Provider records. Vouchers are available on the DPH website at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇.▇▇▇/Babies-Cant-Wait. i) Always notify the assigned Service Coordinator of any planned or recommended changes in the delivery of services to eligible children under this Agreement prior to implementing any changes, including the termination of services prior to when the IFSP indicates the services will be terminated. This will allow the assigned Service Coordinator to meet required procedural safeguards timelines for five-calendar day written Parental Prior Notice.

Services and Documentation. a) Respond to the parent or family of the child within three (3) business days from the receipt of a referral. Service Provider must enter the information related to the disposition of the referral into the BIBS, within seven (7) business days of each referral update. b) Provide early intervention services to any BCW eligible child upon referral by the District or by any authorized agent of the Department as set forth in the IFSP. c) Render early intervention services in accordance with accepted professional standards and policies established by the Department pursuant to those pertinent federal statutes and regulations. The services provided on behalf of children eligible for BCW Part C Early Intervention Services shall have the services provided in accordance with the Individual Family Service Plan (IFSP) as defined in the BCW Standards & Implementation Manual and the Notice of Infant/ Toddler & Family Rights under BCW. d) Provide initial BCW eligibility evaluations and/or assessments at no charge to the family or the family’s private insurance, as required by federal Part C regulations. If consent to use personally identifiable information has been obtained, providers must ▇▇▇▇ bill FFS Medicaid, and Medicaid CMOs for initial eligibility evaluations or initial assessments for program planning. Private insurance must be billed for evaluations or assessments program planning that occur after the initial eligibility evaluations or initial assessments for program planning. e) Produce Provider Notes: Enter all eligibility documentation and progress notes into BIBS within fourteen (14) calendar days of completion of service. If the Service Provider is a Service Coordinator, enter coordination notes into BIBS within 7 calendar days of completion of service. f) Participate in the IFSP 6-month review and annual review and provide written progress summary for each individual child/family receiving early intervention services. Written progress summary, evaluation and assessment documentation must be entered into BIBS within fourteen (14) calendar days of completion of service. g) Enter all supporting documentation into the BIBS data system in accordance with BCW requirements. Supporting documentation to include provider progress notes, claims: date of service, authorizations, Current Procedural Terminology (CPT) codes, units of service, International Classification of Diseases (ICD-CM) codes, and reimbursement rate received for all services provided to children and families. h) Service Providers must complete a parent signed voucher documenting the service was rendered and must maintain this documentation in the Service Provider records. Vouchers are available on the DPH website at ▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇.▇▇▇/Babies-Cant-Wait. i) Always notify the assigned Service Coordinator of any planned or recommended changes in the delivery of services to eligible children under this Agreement prior to implementing any changes, including the termination of services prior to when the IFSP indicates the services will be terminated. This will allow the assigned Service Coordinator to meet required procedural safeguards timelines for five-calendar day written Parental Prior Notice.