Returned Mail Clause Samples

Returned Mail. When violation notices are returned to the Service Center they are processed according to the following business rules: • If the returned mail has a forwarding address, the associated will enter the postal service provided address and reissue the document. The document will be reissued with a new document issue date. • If the returned mail does not have a forwarding address, the document will be put • on administrative hold for a configurable period of time (currently 999 days)

Returned Mail. For all mail (Notices, Correspondences, etc.) returned to Contractor as ‘undeliverable’, Contractor shall make a minimum of three (3) additional requests to the DMV, one request every thirty (30) days, in an attempt to obtain new registered owner address information.

Returned Mail. Mail returned to the Vendor shall be held for 30 calendar days, during which time the Vendor shall search for an updated address on the subsequent enrollment file. After 30 days, if no updated address information is provided via the subsequent enrollment file, the Vendor may destroy the returned mail. The Vendor’s system must indicate type or topic of the written correspondence and corresponding dates that individual mailings are provided to specific Participants.

Returned Mail. Any unpaid citation whose final notice has been returned by the Post Office as undeliverable.

Returned Mail. Vendor shall record all returned mail under the Family Account in the CRM System. If the mail is returned undeliverable, Vendor shall exercise due diligence to obtain the correct address and resend the correspondence. If a forwarding address is provided on the returned mail, Vendor shall update the address and resend the correspondence. When the correct mailing address is not available, Vendor shall make good-faith efforts to contact or provide materials through alternate, allowable methods.

Returned Mail. Bad address or returned mail is flagged by an Entry Clerk as bad address for each applicable open invoice. On SLAR, the returned mail will be placed on a bad address payer. The bad address payer is worked by a billing representative using Search America and other web based resources. In addition, a monthly missing data report is distributed to sales and the field for collection. Once the bad address has been corrected the invoice is rebilled to regular patient invoice. When the billing department has exhausted its process of obtaining corrected addresses, it is transferred to the “collection agency” payer category and then the file is forwarded to the outside collection agency