Common use of RETENTION OF RECORDS/AUDIT Clause in Contracts

RETENTION OF RECORDS/AUDIT. For the purpose of determining compliance with Gov. Code § 8546.7, the Contractor and any subcontractors shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the agreement including, but not limited to, the costs of administering the agreement. All parties, including the Contractor’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the agreement period and for three (3) years from the date of final payment under the agreement. City, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the Contractor, subcontractors, and the Contractor’s Independent CPA, that are pertinent to the agreement for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

RETENTION OF RECORDS/AUDIT. For the purpose of determining compliance with Gov. Code § 8546.7, the Contractor Consultant, sub-consultants, and any subcontractors City shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpaperswork- papers, and other evidence pertaining to the performance of the agreement Agreement including, but not limited to, the costs of administering the agreementAgreement. All parties, including the ContractorConsultant’s Independent CPA, shall make such workpapers work-papers and materials available at their respective offices at all reasonable times during the agreement Agreement period and for three (3) years from the date of final payment under the agreementAgreement. City, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the ContractorConsultant, subcontractorssub-consultants, and the ContractorConsultant’s Independent CPA, that are pertinent to the agreement Agreement for audits, examinations, workpaper work-paper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.