Common use of RETENTION OF RECORDS/AUDIT Clause in Contracts

RETENTION OF RECORDS/AUDIT. For the purpose of determining compliance with Gov. Code § 8546.7, the A-E, Subcontractors, and COUNTY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the CONTRACT including, but not limited to, the costs of administering the CONTRACT. All parties, including the A-E’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the CONTRACT period and for three (3) years from the date of final payment under the CONTRACT. COUNTY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSUTANT, Subcontractors, and the A-E’s Independent CPA, that are pertinent to the CONTRACT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.

RETENTION OF RECORDS/AUDIT. For the purpose of determining compliance with Gov. Government Code § section 8546.7, the A-ECONSULTANT, Subcontractorssubconsultants, and COUNTY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the CONTRACT includingAGREEMENT, including but not limited to, to the costs of administering the CONTRACTAGREEMENT. All partiesParties, including the A-E’s Independent CONSULTANT’S independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the CONTRACT AGREEMENT period and for three (3) years from the date of final payment under the CONTRACTAGREEMENT. COUNTY, Caltrans Auditor, FHWAFederal Highway Administration, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSUTANTCONSULTANT, Subcontractorssubconsultants, and the A-E’s CONSULTANT’S Independent CPA, CPA that are pertinent to the CONTRACT AGREEMENT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested requested, without limitation.

RETENTION OF RECORDS/AUDIT. For the purpose of determining compliance with Gov. Code § 8546.7, the A-E, SubcontractorsSubconsultants, and COUNTY shall maintain all books, documents, papers, accounting records, Independent CPA Audited Indirect Cost Rate workpapers, and other evidence pertaining to the performance of the CONTRACT including, but not limited to, the costs of administering the CONTRACT. All parties, including the A-E’s Independent CPA, shall make such workpapers and materials available at their respective offices at all reasonable times during the CONTRACT period and for three (3) years from the date of final payment under the CONTRACT. COUNTY, Caltrans Auditor, FHWA, or any duly authorized representative of the Federal government having jurisdiction under Federal laws or regulations (including the basis of Federal funding in whole or in part) shall have access to any books, records, and documents of the CONSUTANT, SubcontractorsSubconsultants, and the A-E’s Independent CPA, that are pertinent to the CONTRACT for audits, examinations, workpaper review, excerpts, and transactions, and copies thereof shall be furnished if requested without limitation.