Common use of Responsibilities and Procedures Clause in Contracts

Responsibilities and Procedures. 1. Regional program staff – If no governmental organization can be found willing and able to Sponsor a project, the regional staff gathers information from prospective NGO primary project sponsors. This information is gathered: a. By having the Sponsor complete the Request for Certification to Receive Federal Highway Funds Form (Appendix 4-14); and b. By conducting research and working with the Sponsor to obtain the additional information needed for regional program office to complete an initial regional recommendation using the Non-Governmental Organization (NGO) as Primary Project Sponsor Assessment Form (Appendix 4-12). Regional program staff forwards both forms to the Local Programs Bureau. 2. Local Programs Bureau (LPB) – Receives in the Request for Certification to Receive Federal Transportation Funds Form (Appendix 4-14), and the Non-Governmental Organization (NGO) as Primary Project Sponsor Assessment Form (Appendix 4-12) and reviews them for completeness and requests additional information or clarification as needed. Local Programs Bureau makes the determination as to whether an NGO appears to be qualified and should be authorized to serve as a primary project Sponsor. Local Programs Bureau shall consult with the Division of Legal Services, Contracts Management Bureau, other main office program staff, regional program development staff and other NYSDOT staff as needed. All determinations by the Local Programs Bureau shall be final. Local Programs Bureau will return the approved request or the disapproved request to the region.