Common use of Resources Office Clause in Contracts

Resources Office. The administrator in charge of the Human Resources office shall determine the contents of such files. Supervisors may maintain an information, or “building,” file containing material related to the employees under the supervisor’s immediate supervision. All materials contained in the personnel and building files related to misconduct or performance shall be dated and signed. The employee shall have the opportunity to review and sign any derogatory material prior to its placement in the personnel and/or building file. The signature of the employee does not imply that he/she agrees with the contents of the document. If the employee declines to sign, it will be documented with a signed and dated notation on the document that the information was provided to the individual but he or she declined to sign. The employee, upon appointment, shall have the right to inspect all contents of the employee’s complete personnel and building file. Upon request, a copy of the file or any individual document will be afforded the employee. The employee may attach a written statement to any document contained in the employee’s personnel or building file. Grievance, investigation, and medical files, if any, shall be kept apart from an employee's personnel and building files.