Reimbursement Requests Generally Clause Samples
The 'Reimbursement Requests Generally' clause outlines the procedures and requirements for a party to request repayment of expenses incurred under the agreement. Typically, it specifies the types of expenses eligible for reimbursement, the documentation needed (such as receipts or invoices), and the timeframe within which requests must be submitted. This clause ensures that reimbursement processes are clear and standardized, reducing disputes and facilitating timely and accurate repayment of costs.
Reimbursement Requests Generally. Only the Prime Recipient may submit reimbursement requests to ARPA-E. Subrecipients must submit reimbursement requests to the Prime Recipient, which is responsible for conveying reimbursement requests to ARPA-E on behalf of subrecipients. Subrecipients may not submit reimbursement requests directly to ARPA-E. The Prime Recipient is required to submit reimbursement requests electronically through DOE’s Oak Ridge Financial Service Center Vender Inquiry Payment Electronic Reporting System (VIPERS). To access and use VIPERS, the Prime Recipient is required to enroll and login to the VIPERS website (▇▇▇▇▇://▇▇▇▇▇▇.▇▇▇.▇▇▇.▇▇▇/). To facilitate the expeditious processing of reimbursement requests, the Prime Recipient is required to send a copy of every reimbursement request by email to the ARPA-E support personnel designated by the ARPA-E Program Director. The Prime Recipient’s submission of reimbursement requests should coincide with the Prime Recipient’s normal billing pattern. Reimbursement requests may be submitted no more frequently than every two weeks. With the exception of Budget Plan Payments, reimbursement requests must be limited to the amount of disbursements during the billing period.