Recordkeeping and Documentation Clause Samples

Recordkeeping and Documentation. Agency shall submit all reports outlined in Exhibit C to this Agreement, entitled “Reporting Requirements.” Agency shall maintain records and accounts including personnel, property, financial, and programmatic records that sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to insure proper accounting for all funds contributed by the City to the performance of this Agreement in compliance with this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them earlier is granted by the City based on authorization or approval from the Office of the Archivist in accordance with chapter 40.14

Recordkeeping and Documentation. 13.1. Each party shall maintain a signed copy of this MOU in Research for recordkeeping purposes. A copy of the fully executed MOU must be provided to the Office of Research Integrity (ORI), which will retain it as part of the university’s official records. 13.2. At UAF, records of MOUs will be stored in OnBase, the university’s document management system, to ensure accessibility, compliance, and proper documentation.

Recordkeeping and Documentation. All records related to complaints of discrimination or harassment must be maintained confidentially in accordance with company policies and applicable laws. • Annual reports will be prepared on the effectiveness of the CBA’s diversity and anti-discrimination provisions.

Recordkeeping and Documentation. Recruitment, enrolment applications, and intake Support Services: Partners will define student support services on a course‐ by‐course or program‐by program basis prior to the start of the designated course(s) and/or program(s). Student screening, assessment, outcomes Students will be admitted to a program under the requirements specified by both partners. Storage of records and access All official records (transcripts, student information, etc.) as set out in the public Post‐Secondary institution`s policies will be housed in the fashion determined by such policies. Procedures for recording/tracking of services and follow‐ up Registration and Reporting: designated representatives of (Aboriginal institute) will liaise with the (public institution)`s Registration office to enable the creation of records as required by (public institution) and the Ministry of Advanced Education and Labour Market Development for reporting purposes. (public institution) will maintain official records, enrolment date, transcripts, and will incorporate the FTE’s as part of its annual enrolment reporting requirement. (Aboriginal institute) will maintain an unofficial registration record of students and courses but official records and transcripts will be maintained at (public institution). Students requesting official transcripts must contact (public institution). Transfer of information, confidentiality Each institution agrees to make pertinent records and data available in a timely fashion to its partners for the effective delivery and monitoring of the course(s) or program(s) involved. Each institution agrees to an arrangement surrounding confidentiality that includes the Freedom of Information and Protection of Privacy Act.

Recordkeeping and Documentation. Records are required to support activities of Contractor SAFETY programs for both control and audit purposes. Records that shall be maintained and retained within the contract duration at the job site should include the following: (a) First aid log of all first aid cases reported and treated, showing date, name of injured, job nature of injury and type of treatment given. (b) All incident investigation report (i.e. injury, illness, traffic, property damage, environmental incident and as well as Near Miss Incidents). (c) SAFETY meetings or toolbox meeting records or minutes showing date of meeting, who attended, the subjects discussed and who conducted the meeting. (d) Job site inspection / audit reports and status of the action plans. (e) Records to show dates, name of participants and subject of training programs. (f) Lifting Tackles and crane or equipment inspection records, 3rd party certificate. (g) Infringement Reports and traffic violations