Common use of Qualifying Expenses Clause in Contracts

Qualifying Expenses. Reasonable and prudent expenses (actual costs, based on established rates on file with the DIVISION by December 31st each year, of the jurisdiction) commensurate with values at risk, for wildland fire suppression and support resources engaged in wildland fire suppression within the FPA jurisdiction, or through a cost-share agreement with Federal Agencies on adjacent or comingled jurisdiction and billed in accordance with the SIIBM. All qualifying expenses must be accompanied by a resource order or WildCAD document. • The FPA and the DIVISION agree to a 24 hour mutual aid initial attack period (time of incident dispatch) with no cost incurred to either party. • Assistance By Hire (ABH) resources; aviation, hand crew resources, and contracted equipment. • The FPA is required to deploy all initial attack suppression forces in their purview prior to requesting Assistance by Hire. For NDF ABH resources within the first 24 hours, ABH resources may be charged to the FPA, as agreed by the FPA and the DIVISION representatives. All requests must be processed and recorded through the dispatching systems of the participating agencies on Resource Orders. Except for mutual aid, all requests for fire suppression assistance in an agency’s direct protection area shall be Assistance By Hire. • Mobilization of state and local government task force which is ordered by NDF on high fire danger threat periods for quick initial attack. The daily actual cost for the apparatus and crew will be covered. There will be no backfill or administrative costs associated with the request or in billing documentation. • Agency Overhead personnel not specifically assigned to the incident. • Only one position will be paid at the FPA discretion, either the assigned position or the backfill. • Extended Attack resources (Assistance By Hire), services and supplies with a Resource Order number. • Vehicles, equipment and apparatus utilizing established Rates based on actual operating costs. • Fire Base Camp – Incident Command Post set-up and operational costs. • Food services for Incident personnel. • Transportation to/from Incident. • Repair/replacement of uninsured items and small equipment damaged or destroyed during fire suppression (with IC approval and completed OF-289, Property Loss or Damage Report). • Use of Aircraft services. • Personnel costs utilizing established Rates based on actual operating costs. • Incident Management Team, mobilization and support. • FPA’s liability for Cost Share percentages. • Dispatch personnel and services • Fire suppression damage repair. • FPA and DIVISION may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required.