Common use of PURCHASING PROCEDURE Clause in Contracts

PURCHASING PROCEDURE. 18.1. MANAGER is authorized to solicit written bids for materials and supplies, equipment, and services to be purchased by MANAGER on behalf of the DISTRICT, pursuant to the annual Management Budget and prior written direction by the Director. 18.2. Except as otherwise provided herein, MANAGER shall acquire three written bids for each proposed purchase, with the lowest bid amount to be selected, unless otherwise authorized by the Director, based on a brief written report and recommendation by the MANAGER. MANAGER shall ensure that instructions for written bids are sufficiently thorough, and provided sufficiently in advance of the time when the purchase item is required, to facilitate receiving complete and low bids. 18.3. MANAGER may purchase from one source ("soIe source”) without proceeding to the bid process described in Clause 18.2., herein, upon Director’s written approval of a written recommendation prepared by MANAGER as to the reason to purchase from a sole source. 18.4. The Director shall provide MANAGER with the County of Orange purchasing policies and procedures, to augment those specified herein, and to be used as the Director considers applicable for provision of Property Management. MANAGER shall retain all applicable procedures in the MPM. 18.5. All records regarding bids, sole source recommendations, and purchases shall be retained by MANAGER pursuant to Clause 19., below.