Common use of PROJECT DOCUMENT STORAGE Clause in Contracts

PROJECT DOCUMENT STORAGE. The Contractor will establish, identify to the State, and use an electronic project document storage repository which includes document storage and collaboration features found in Microsoft SharePoint or a similar tool. Contractor will store all electronic work products, including project documents, artifacts and deliverables created by Contractor or obtained from the State or State’s other vendors during the term of this contract. This project document repository shall be accessible to the Contractor and the State. Within fifteen (15) business days of Contract execution, Contractor and State will agree, document, and implement access rights, privileges, and credentials for Contractor’s and State’s program team members. The document created for this agreement shall specify the scope of access granted. State access to the project document repository and all project material contained therein shall continue until the termination of this Contract and shall be consistent with the provisions in Attachment D to this contract. The Contractor will utilize electronic document formats which are readable, modifiable, and otherwise useable by the State for its intended purposes. A. Each report shall include a project dashboard at the top outlining the overall status of the project in terms of the standard triple constraint: cost, time, resources (using a legend or icon of green, yellow, and red based upon the following definitions): • Green – on track to deliver committed scope by committed deadline with committed resources/funding. • Yellow – not on track to deliver committed scope by committed deadline with committed resources/funding, but have a plan to get back to green. • Red – not on track and currently do not have a plan to get back to green. Need project management intervention or assistance. B. In the event of yellow or red overall project status, there should be a specific task(s) and/or issue(s) identified as yellow or red which are the root cause of the overall project status being yellow or red. These items shall be presented in sufficient detail to determine the root-cause. The Status Report shall provide a link to the Risks and Issues Log for more detail. C. The report shall include a budget section outlining original contract costs by deliverable with billed and paid-to-date information by deliverable and in total. D. The State’s Authorized Representative, or his/her designee, and Contractor’s Project Manager will, at the project introductory meeting, collaborate to reach to agreement on the exact format of the project documentation and reports.

PROJECT DOCUMENT STORAGE. The Contractor will shall establish, identify to the State, and use an electronic project document storage repository which includes document storage and collaboration features found in Microsoft SharePoint or a similar tool. Contractor will shall store all electronic work products, including project documents, artifacts and deliverables created by Contractor or obtained from the State or State’s other vendors during the term of this contract. This project document repository shall be accessible to the Contractor and the State. Within fifteen (15) business days of Contract execution, Contractor and State will agree, document, and implement access rights, privileges, and credentials for Contractor’s and State’s program team members. The document created for this agreement shall specify the scope of access granted. State access to the project document repository and all project material contained therein shall continue until the termination of this Contract and shall be consistent with the provisions in Attachment D to this contractContract. The Contractor will shall utilize electronic document formats which are readable, modifiable, and otherwise useable by the State for its intended purposes. A. a. Each report shall include a project Project dashboard at the top outlining the overall status of the project Project in terms of the standard triple constraint: cost, time, resources (using a legend or icon of green, yellow, and red based upon the following definitions): • o Green – on track to deliver committed scope by committed deadline with committed resources/funding. • o Yellow – not on track to deliver committed scope by committed deadline with committed resources/funding, funding but have a plan to get back to green. • o Red – not on track and currently do not have a plan to get back to green. Need project management intervention or assistance. B. b. In the event of yellow or red overall project Project status, there should be a specific task(s) and/or issue(s) identified as yellow or red which are the root cause of the overall project Project status being yellow or red. These items shall be presented in sufficient detail to determine the root-cause. The Status Report shall provide a link to the Risks and Issues Log for more detail. C. c. The report shall include a budget section outlining original contract costs by deliverable with billed and paid-to-date information by deliverable and in total. D. d. The State’s Authorized Representative, or his/her designee, and Contractor’s Project Manager will, at the project Project introductory meeting, collaborate to reach to agreement on the exact format of the project Project documentation and reports.