Common use of Program Manager Control and Oversight Clause in Contracts

Program Manager Control and Oversight. As the Program Manager develops the PMP and PIPs and subsequently begins performance of Services on each of the specific Projects with the Service Providers, the Program Manager will be responsible for communication, cost, schedule control and oversight. This will comprise the following: (1) Prepare for Owner’s approval a Program Master Schedule (for all Projects), in keeping with schedule milestones approved by Owner in the PIP, to include phasing and alternatives for accelerating completion, and based upon detailed phasing plans to be prepared by Program Manager. The Program Master Schedule shall integrate all major project activities and establish milestones and precedence relationships to a level of detail reasonably acceptable to Owner. In addition, the Program Manager shall: (a) Cause the A/E(s) and Construction Manager(s) to prepare detailed schedules for the timely completion of their respective activities and implement CPMS system to integrate each Project Schedule into the Program Master Schedule and to provide regular schedule progress reports (all schedules must be integrated and live via web- based online collaborative system); (b) Update the Project Team at regular Project meetings of the status of the Program Master Schedule and tasks needed to recover any lost days to maintain the approved Program Master Schedule; (c) Continuously and independently evaluate and monitor progress of the Projects and effectively coordinate the design, construction, and procurement activities for the Projects on a day-to-day basis, so as to timely achieve all scheduled milestones in accordance with the Program Master Schedule; (d) Cause Service Providers and consultants to perform services in a timely fashion and in a manner that supports the Program Master Budget. Keep Owner fully apprised of the status of progress of all major scheduled activities (or such other activities as Owner may specifically direct from time to time), and the occurrence of any events or circumstances that delay or may threaten to delay progress in accordance with the Program Master Schedule. Make recommendations to Owner as necessary to maintain the schedule; and (e) Adjust the Program Master Schedule in the event of a suspension of Work, or suspension of a part or all of the Program, as described in Section X.6. (2) Compare initial budget and schedule with plans emerging from the Owner’s required Program, Conceptual Design Phase, Facility Condition Assessments, and proposed alignment strategy, and provide Program Budget and Program Master Schedule, and rework Program and schedule as needed to align with Owner’s Program Budget and prepare summary presentations for Board review as required by Owner. (3) At the Owner’s discretion, Program Manager may be required, during specific phases, to have an assigned team member or members be stationed on site or at one of Owner’s facilities. Program Manager shall have a daily presence and shall provide administrative support to the Owner’s Project Manager. Program Manager shall provide its own office equipment, computers, software, and office supplies as required at no additional cost to Owner. (4) Continually review all elements associated with the Program against the Program Budget and Program Master Schedule, including any amendments or changes thereto, as approved by Owner from time to time, and including all supporting documentation used in the development and implementation of the PMP and PIP and propose alternatives that would accelerate project delivery and reduce costs. (5) Oversee the development of the scope of services and Work, solicitations, and review of contracts for the selected A/E(s), Construction Manager(s), and other Service Providers that Owner deems necessary for the Program, for all Program Phases and all impacted facilities. (6) Review qualification submissions, bids and submittals of Service Providers and make recommendations to the Owner as to the acceptance or rejection thereof, as appropriate to the execution of each PIP. Assist Owner in issuing bid solicitation documents and addenda with respect to the Projects, receiving bids and proposals from and awarding contracts to certain Service Providers, as appropriate to the approved PIP. (7) Develop, implement and enforce, all project-specific plans and policies necessary to govern the quality, progress and requirements for Work, materials, equipment and services to be delivered or rendered under the Program, and cause the Construction Manager to manage quality of all construction Work according to the Construction Contract Documents established for the execution of the construction of the Projects. In particular, Program Manager shall implement, comply with and enforce such plans, including but not limited to the following: (a) Program Management Plan (PMP). Refer to Section IV.2(A). (b) Project Implementation Plan (PIP). Refer to Section IV.2(B).