Common use of PROCUREMENT INSTRUCTIONS Clause in Contracts

PROCUREMENT INSTRUCTIONS. The Authorized User should be familiar with and follow the terms and conditions governing its use which appear in the contract document. Listed below are separate guidance for “Executive Agencies” and “Non-Executive Agencies”. All Authorized Users shall issue purchase order(s) directly to the Contractor by mail or fax, listed in the Notice of Contract Award. Upon Authorized User acceptance of products itemized on the purchase order, Contractor(s) will invoice Authorized User for any portion of products accepted, and accordingly, Authorized User will arrange for payment. Contractor shall provide itemized invoicing for all products in accordance with the contractual requirements. 1. FOR EXECUTIVE AGENCIES An Executive Agency Authorized User shall first purchase all contract items from the appropriate Preferred Sources as required by State Finance Law §162. If the Preferred Sources do not provide a product that meets the form, function and utility of the Executive Agency Authorized User, it may then purchase products from the Contractor(s). 2. FOR NON-EXECUTIVE AGENCIES A Non-Executive Agency Authorized User that is subject to the requirements of State Finance Law §162 (4) shall first purchase all contract items from the appropriate Preferred Sources as required by State Finance Law §162. If Preferred Source products do not meet the entity’s form, function and utility (as required by State Finance Law §162) then it may purchase products from the Contractor(s). A non-Executive Agency Authorized User that is not subject to the requirements of State Finance Law §162 (4) may purchase products directly from the Contractor(s).