PROCUREMENT INSTRUCTIONS. This Contract is issued under a multiple award structure. Authorized Users shall procure Products that best meet their form, function, and utility requirements. Before proceeding with a purchase, Authorized Users shall check the list of Preferred Source offerings and are reminded that they must comply with State Finance Law, particularly §162, regarding Products provided by Preferred Source suppliers. Pursuant to State Finance Law § 163(10)(c), at the time of purchase, Authorized Users must base their selection among multiple Contracts upon which is the most practical and economical alternative that is in the best interests of the State.
PROCUREMENT INSTRUCTIONS. Authorized Users must use the procedure detailed in Attachment 4 – Request for Quote Form, for selecting a Contractor. Request for Quotes will be sent to Contractors within the Region that the services detailed in this Solicitation are to be performed. A Request for Quote process must be performed for all transactions made under this Contract except as detailed in Section 2.4(4). An Authorized User shall issue an Authorized User Agreement (Purchase Order, P-Card transaction or other written order for work to the winning Contractor), which is effective and binding on the Contractor at time of order in accordance with Appendix B §45. The Authorized User Agreement shall contain the total exact or estimated cost, if an exact cost cannot be determined at that time. A Contractor shall not initiate services until the Authorized User Agreement is issued, and an Authorized User shall not request performance of services until the Authorized User Agreement has been issued. Authorized User Agreements may be issued for up to a five (5) year period so long as the Authorized User Agreement is issued within the term of the Centralized Contract. An Authorized User Agreement that goes beyond the end of a fiscal year for a state agency will require a purchase order change notice to be implemented in the Statewide Financial System to authorize payments after the end of the prior fiscal year. Change notices are also allowed for up to two (2) years, upon both parties’ agreement. Blanket Purchase Orders may be used for either an exact, or estimated number of hours at a set rate for a certain time period, specific to a Region and title.
PROCUREMENT INSTRUCTIONS. Authorized Users should follow the following procurement instructions when purchasing School Buses from the Contract(s).
PROCUREMENT INSTRUCTIONS. The Maximum Not-to-Exceed Hourly Xxxx Rates shall take into consideration the following for the Region being bid:
PROCUREMENT INSTRUCTIONS. Authorized Users should follow the following procurement instructions when purchasing Product from the Contract(s).
PROCUREMENT INSTRUCTIONS. As required by State Finance Law §162, an Authorized User that is subject to the requirements of State Finance Law §162 shall first purchase all Medical and Laboratory Supplies and Equipment from the appropriate Preferred Sources, if applicable. When a need arises that cannot be satisfied through Preferred Sources, the Authorized User shall follow the following steps to determine the appropriate source.
PROCUREMENT INSTRUCTIONS. Authorized Users should follow the following procurement instructions when purchasing Transit Buses from the Contract(s).
PROCUREMENT INSTRUCTIONS. The following procurement instructions shall apply to the Contract.
PROCUREMENT INSTRUCTIONS. The Authorized User should be familiar with and follow the terms and conditions governing its use which appear in the contract document. Listed below are separate guidance for “Executive Agencies” and “Non-Executive Agencies”. All Authorized Users shall issue purchase order(s) directly to the Contractor by mail or fax, listed in the Notice of Contract Award. Upon Authorized User acceptance of products itemized on the purchase order, Contractor(s) will invoice Authorized User for any portion of products accepted, and accordingly, Authorized User will arrange for payment. Contractor shall provide itemized invoicing for all products in accordance with the contractual requirements.
PROCUREMENT INSTRUCTIONS. 1. The resultant Contracts are tiered. New York State Agencies that are part of the Executive Branch are required to purchase from the Primary Contractor, unless written justification for purchasing from the Secondary Contractor is approved by the NYS Office of Information Technology Services (ITS) through the Plan to Procure (PTP) process or such other approval process as established. For additional information about ITS’ PTP process, please visit their website at: xxxx://xxx.xxx.xx.xxx/policy/NYS-P08-001.pdf. Authorized Users, other than New York State Agencies, are encouraged to purchase from the Primary Contractor. Awarded Contractors’ product and service offerings, Contract and pricing information will be posted to the OGS website.
