Common use of Processing Information Clause in Contracts

Processing Information. Attorneys in the Law Firm are prohibited from disclosing trusted information.11 In addition, the attorneys are obliged to keep information beyond this confidential.12 In certain statutory cases, exemptions from the duty of confidentiality apply.13 Unless otherwise agreed, the Law Firm’s attorneys have the right to share information with other employees of the firm as far as necessary. The Law Firm’s other employees are subject to the same duty of confidentiality as the attorneys.14 To the extent necessary for the fulfilment of the assignment, the Law Firm will process personal data, including special categories of personal data if necessary, in accordance with the Personal Data Act and other regulations. Other parties, such as opponents, courts and public agencies will only have access to the personal data to the extent this is necessary for the assignment. The Client has the right to access information about the processed information, as well as the right to demand the correction of defective information. Pursuant to the Personal Data Act, the data controller is the Law Firm’s general manager and in case of questions about our processing of personal data, a responsible attorney can be contacted. Refer also to the processing of personal data in the Law Firm’s privacy statement: [LINK TO THE PRIVACY STATEMENT ON THE LAW FIRM’S WEBSITE]. The Law Firm points out that electronic data communication generally suffers from weaknesses, which means that unauthorised persons under the given conditions may gain access. To the extent that confidentiality is required, security measures (including encryption and censor strips) may be taken to prevent unauthorised access such communication.15 As an aspect of the assessment of whether confidentiality is necessary, emphasis will be placed on the Client’s transmission of unsecured electronic information to the Law Firm. At the conclusion of the assignment, any original documents in the case will be returned to the Client or shredded according to further agreement. The Law Firm is obliged to store certain documents and information at the end of the assignment.16 The Law Firm may also retain copies of other case documents at the end of the assignment, within the framework of the law. Copies may be provided for a fee.