Common use of Process Management Clause in Contracts

Process Management. The process management must describe in detail how operations operate in a formal manner (see Figure 2). This formalisation is generally conducted through a description of the organisation and its processes supporting the services to their stakeholders. EuroFIR will include such process support based on workflow management. The main processes assisting the integration are: • Common use of infrastructure; • Joint execution of research program; • Co-programming; • Resources relocations; • Staff mobility; • Knowledge dissemination. Other processes related to the internal working of the ▇▇▇ will be included: budget allocation, auditing, committee selection and various communications to the researchers, private sector, professions, consumer, policy makers and other NGOs. • Communication management and internet technology The integration of the IT communication software platform into the network is a key activity that will take place within the first 3 months of the commencement of the project. Around the operating system, the database and the communication system are the essential components of the EuroFIR system architecture. EuroFIR will be underpinned by a robust and well-established web-based e-community software platform. This software will provide a common shared platform, which will facilitate the co-ordination and implementation of the programming and adaptation of the partners’ activities. Critically, the software will reinforce the electronic information and communication networks to support interactive working between the teams involved and in the spreading of excellence via dissemination, communication and networking activities both within the network and to teams external to the network. In addition, the software will support the mobility of researchers within the network by alerting members of the researcher positions open within the network organisations. Furthermore, it will enable members to connect with existing relevant pan-European food research and information networks. An online newsletter will be included, being updated regularly (monthly) to highlight additions and changes to the site content. The network’s IT operating system will support the generic applications: Knowledge Management (KM), Document Management (including publications and methods repositories, reports and publications; DM); Centres Skills & Infrastructure Inventory Management (CSM) and the Food Composition Database Management (FCDM). Other tools such as video conferencing and e-learning applications will also be available. The network will be central for the provision of services to a wide range of users and therefore needs interconnection with other FP6 IPs and NOEs. The proposed integrating activities will allow for the reinforcement of electronic information and communication networks to support interactive working between the various centres and teams and this will be carefully monitored to assess confidentiality and accuracy of the information. They include: o The general public will have access to information about EuroFIR through a website (▇▇▇.▇▇▇▇▇▇▇.▇▇▇). The development of this website will follow recommendations of the documents “Europe 2002: Quality Criteria for Health related Websites” issued by the European Commission COM (2002) 667 final. o The research community constituted by all the EuroFIR members will have access to their data and applications; Knowledge, Document & Data Management Systems; the Nutrient and Bioactive Databank, and other integrating activities. However, restricted access to some parts of the system will be foreseen in order to protect IPR. This will be accessible with an Intranet. o A limited selection of organisations beyond the EuroFIR members (policy makers, industry, professionals and other NGOs) will have access to EuroFIR knowledge and applications via an Extranet. o E-learning tools will provide educational and training procedures for disseminating knowledge both within the EuroFIR ▇▇▇ and towards the academic community (e.g. food and health scientists), agro-food industry, retail sector, regulatory authorities, and consumers. o A video conferencing system will be established through the EuroFIR Co-ordinating Centre. The establishment of an open platform for the JPA is essential for the network in order to achieve the integration of the research goals. The CO and SMB will oversee the four platforms in order to ensure cross-platform, and within-platform, coordination of joint research and training activities and co-programming of projects. The co-ordinator and the WP-Ls will closely in order to ensure that all the facilities of the network are effectively used and these activities will be reviewed every six months. The facilities will include some common features of the network including common databases; skills inventory; publications, reports and newsletters; methods repositories and the nutrient and bioactive compound databank systems. They will also provide search facilities and network knowledge in order to identify potential new research partners for all the network platforms. In addition, an important aspect of this activity will be to seek additional funding initiatives for joint research work linked to the JPA. This will be reviewed every 6 months and targets set for additional income for the various research activities. The updating of the core training directory will be undertaken regularly in close cooperation with WP3.1 and work closely with RA2.1 to identify and build partnerships with key stakeholders and international compilers both within and outside Europe. The design of an information and communication system where the specific indicators given below (see pages 76-77) can be captured, stored and monitored will be undertaken within this activity. The information will be collected annually as part of the Periodic Reports and used to produce an overall integration status for each year. It will be possible to identify those areas and partners that need to integrate more, and strategies will be developed to assist this process. Close collaboration with other NoEs (especially NuGO, CASCADE & Harmony), and the Commission, is envisaged in order to establish best practice. Following the first call for new partners in Year 1, future annual calls for new national compilers from non-EuroFIR countries may also be organised (see Appendix A.4 and Consortium Agreement for further details). This task will work closely with RA2.1 & 2.2 to identify key stakeholders and compilers from both within and outside Europe. IA1.7: Integrating knowledge, information flow and joint research activities Responsible: IFR, DTU/DFI, UHEL, AUA, UCC, UiO, BNF, UL & Baigent Duration and Tasks: M18-60

Process Management. The process management must describe in detail how operations operate in a formal manner (see Figure 2). This formalisation is generally conducted through a description of the organisation and its processes supporting the services to their stakeholders. EuroFIR will include such process support based on workflow management. The main processes assisting the integration are: • Common use of infrastructure; • Joint execution of research program; • Co-programming; • Resources relocations; • Staff mobility; • Knowledge dissemination. Other processes related to the internal working of the ▇▇▇ will be included: budget allocation, auditing, committee selection and various communications to the researchers, private sector, professions, consumer, policy makers and other NGOs. • Communication management and internet technology The integration of the IT communication software platform into the network is a key activity that will take place within the first 3 months of the commencement of the project. Around the operating system, the database and the communication system are the essential components of the EuroFIR system architecture. EuroFIR will be underpinned by a robust and well-established web-based e-community software platform. This software will provide a common shared platform, which will facilitate the co-ordination and implementation of the programming and adaptation of the partners’ activities. Critically, the software will reinforce the electronic information and communication networks to support interactive working between the teams involved and in the spreading of excellence via dissemination, communication and networking activities both within the network and to teams external to the network. In addition, the software will support the mobility of researchers within the network by alerting members of the researcher positions open within the network organisations. Furthermore, it will enable members to connect with existing relevant pan-European food research and information networks. An online newsletter will be included, being updated regularly (monthly) to highlight additions and changes to the site content. The network’s IT operating system will support the generic applications: Knowledge Management (KM), Document Management (including publications and methods repositories, reports and publications; DM); Centres Skills & Infrastructure Inventory Management (CSM) and the Food Composition Database Management (FCDM). Other tools such as video conferencing and e-learning applications will also be available. The network will be central for the provision of services to a wide range of users and therefore needs interconnection with other FP6 IPs and NOEs. The proposed integrating activities will allow for the reinforcement of electronic information and communication networks to support interactive working between the various centres and teams and this will be carefully monitored to assess confidentiality and accuracy of the information. They include: o The general public will have access to information about EuroFIR through a website (▇▇▇.▇▇▇▇▇▇▇.▇▇▇). The development of this website will follow recommendations of the documents “Europe 2002: Quality Criteria for Health related Websites” issued by the European Commission COM (2002) 667 final. o The research community constituted by all the EuroFIR members will have access to their data and applications; Knowledge, Document & Data Management Systems; the Nutrient and Bioactive Databank, and other integrating activities. However, restricted access to some parts of the system will be foreseen in order to protect IPR. This will be accessible with an Intranet. o A limited selection of organisations beyond the EuroFIR members (policy makers, industry, professionals and other NGOs) will have access to EuroFIR knowledge and applications via an Extranet. o E-learning tools will provide educational and training procedures for disseminating knowledge both within the EuroFIR ▇▇▇ and towards the academic community (e.g. food and health scientists), agro-food industry, retail sector, regulatory authorities, and consumers. o A video conferencing system will be established through the EuroFIR Co-ordinating Centre. The establishment of an open platform for the JPA is essential for the network in order to achieve the integration of the research goals. The CO and SMB will oversee the four platforms in order to ensure cross-platform, and within-platform, coordination of joint research and training activities and co-programming of projects. The co-ordinator and the WP-Ls will closely in order to ensure that all the facilities of the network are effectively used and these activities will be reviewed every six months. The facilities will include some common features of the network including common databases; skills inventory; publications, reports and newsletters; methods repositories and the nutrient and bioactive compound databank systems. They will also provide search facilities and network knowledge in order to identify potential new research partners for all the network platforms. In addition, an important aspect of this activity will be to seek additional funding initiatives for joint research work linked to the JPA. This will be reviewed every 6 months and targets set for additional income for the various research activities. The updating of the core training directory will be undertaken regularly in close cooperation with WP3.1 and work closely with RA2.1 to identify and build partnerships with key stakeholders and international compilers both within and outside Europe. The design of an information and communication system where the specific indicators given below (see pages 76-77) can be captured, stored and monitored will be undertaken within this activity. The information will be collected annually as part of the Periodic Reports and used to produce an overall integration status for each year. It will be possible to identify those areas and partners that need to integrate more, and strategies will be developed to assist this process. Close collaboration with other NoEs (especially NuGO, CASCADE & Harmony), and the Commission, is envisaged in order to establish best practice. Following the first call for new partners in Year 1, future annual calls for new national compilers from non-EuroFIR countries may also be organised (see Appendix A.4 and Consortium Agreement for further details). This task will work closely with RA2.1 & 2.2 to identify key stakeholders and compilers from both within and outside Europe. IA1.7: Integrating knowledge, information flow and joint research activities Responsible: IFR, DTUDFVF/DFI, UHEL, AUA, UCC, UiO, BNF, UL & Baigent Duration and Tasks: M18-60