Common use of PRE-QUALIFICATIONS Clause in Contracts

PRE-QUALIFICATIONS. The citizens of the Town of Chesapeake Beach spend more than $150,000 annually on the ▇▇▇▇▇▇’▇ field to ensure that it is playable for youth sports activities; therefore, the Town administration has a responsibility to ensure that all activities on the taxpayer funded field are for public interest and public use. Any indication that activities are not for public use will disqualify any team from complimentary use of ▇▇▇▇▇▇’▇ field. A fee will apply to any approved youth sporting team that will compensate town taxpayers for the full cost incurred for the use. To be considered a YSP and receive complimentary use of ▇▇▇▇▇▇’▇ field, an organization must be a Maryland registered entity, registered in Calvert County and an Internal Revenue Service and State of Maryland Secretary of State registered not-for-profit or nonprofit. Organizations wishing to use TOCB operated and maintained facilities for the purpose of providing youth sports programs must provide the following documents and meet the criteria addressed below. • Proof that the entity is registered in Maryland with its principal place of business being in Calvert County, that the business is registered with the Maryland Business Express and the Maryland Secretary of State (SOS) registry. • Proof from the Internal Revenue Service indicating not-for-profit or nonprofit status. • Certificate of General Liability Insurance naming the Town of Chesapeake Beach, Maryland as Certificate Holder and additionally insured with a minimum $1,000,000 per occurrence. Accident insurance must be available to all sports participants by approved YSP. • The Board of Directors shall consist of Calvert County residents with the majority or 51% of the executive officers (for example: president, vice-president, secretary, treasurer) residents of the Town of Chesapeake Beach. The YSP shall provide a list of the current Board of Directors including their names, addresses and contact information. • YSP to provide rosters for all programs under YSP’s umbrella. • Articles of incorporation / organization and YSP by-laws. o YSP’s shall operate programs under the guidance of the National Standards for Youth Sports (National Alliance for Youth Sports) focusing on the following core areas: ▪ Child Centered Policies and Philosophies ▪ Volunteers ▪ Parents ▪ Safe Playing Environment o Ensure that registration is open to all Town and Calvert County residents. o Must not have exclusion provisions based on race, gender, gender identity, sexual orientation, religion, etc. for League participation. o Provide YSP’s behavioral guidelines, enforcement plan and code of conduct for players, coaches, board members, volunteers and parents. o Must have in its by-laws, policy pertaining to the health and wellness of its membership which may include: ▪ Coaches Certification and Standards ▪ Health and Nutrition ▪ Tobacco and Vape Free volunteers and sidelines. • Signed and notarized annual affidavit (ATTACHMENT A) that complies with Maryland, Calvert County and TOCB guidelines governing the YSP’s procedure in screening all persons over age 16 affiliated with the YSP that will have contact with minors or serves as a Board of Directors for the YSP. Background screenings will be conducted by the YSP sport’s governing body or sanctioned provider at the YSP’s expense. This is to include, but is not limited to, that all coaches and volunteers are not listed as a Sexual Offender / Predator on the Maryland Sexual Offender Registry website at ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇▇▇.▇▇.▇▇/sorSearch/ and the United States Department of Justice National Sexual Offender website at ▇▇▇.▇▇▇▇▇.▇▇▇. o The YSP shall not authorize any individual to serve as a youth activity volunteer or as a member of the Board of Directors that refuses to consent to a background check. o Any person convicted of a crime as specified in the Calvert County disqualifiers shall be prohibited from participation as a volunteer in leagues or programs using TOCB facilities. See ATTACHMENT B for recognized disqualifiers. o YSP shall maintain documentation regarding their member’s qualification status as required by the Town of Chesapeake Beach. o YSP shall comply with all Federal and State of Maryland laws as it relates to youth sports programs. o All coaches, board of directors and volunteers providing services under the YSP Agreement must inform the YSP representative of any arrests or pending charges that may act as a disqualifier within forty-eight (48) hours of the arrest or notice of pending charge. The YSP representative must inform TOCB within forty-eight (48) hours of their action regarding the individual in question. • Board Members, Staff, Coaches and Trainers may not receive monetary compensation unless the following conditions apply and/or are addressed and approved by the TOCB Administrator on a case-by-case basis; proof for which to be provided by the YSP to the TOCB Administrator: o Parent Organization requirements. o Referee Assigner. o Clinics, tournaments, training sessions with paid staff (field usage fees may apply, and a separate permit is required for clinics and tournaments.)

PRE-QUALIFICATIONS. The citizens of the Town of Chesapeake Beach spend more than $150,000 annually on the ▇▇▇▇▇▇’▇ field In order to ensure that it is playable for youth sports activities; therefore, the Town administration has a responsibility to ensure that all activities on the taxpayer funded field are for public interest and public use. Any indication that activities are not for public use will disqualify any team from complimentary use of ▇▇▇▇▇▇’▇ field. A fee will apply to any approved youth sporting team that will compensate town taxpayers for the full cost incurred for the use. To be considered a YSP and receive complimentary use of ▇▇▇▇▇▇’▇ fieldYSP, an organization must be a Maryland registered entity, registered located in Calvert ▇▇▇▇▇▇▇ County and an Internal Revenue Service and State of Maryland Secretary of State registered not-for-profit or nonprofit. Organizations wishing to use TOCB CCPR operated and maintained facilities for the purpose of providing youth sports programs must provide the following documents and meet the criteria addressed below. • Proof Documentation that the does not change is only required to be provided once per term of this agreement, documentation that does change is required annually.  Registered Maryland entity is registered in Maryland with its principal place of business being located in Calvert County, that the business is registered with the ▇▇▇▇▇▇▇ County and listed on Maryland Business Express and the Maryland Secretary of State (SOS) registryExpress. • Proof  Documentation from the Internal Revenue Service indicating not-for-profit or nonprofit status. •  Certificate of General Liability Insurance naming the Town Board of Chesapeake Beach, County Commissioners of ▇▇▇▇▇▇▇ County Maryland as Certificate Holder and additionally insured with a minimum $1,000,000 per occurrence. In addition, any YSP using a Board of Education (BOE) facility will be required to provide a certificate of insurance naming the Board of Education of ▇▇▇▇▇▇▇ County and ▇▇▇▇▇▇▇ County Public Schools (CCPS) and its employees as additional insured. o Accident insurance must be available to all sports participants by approved YSP. •  The YSP’s governing Board of Directors shall consist of Calvert fifty-one percent (51%) of ▇▇▇▇▇▇▇ County residents with the majority or 51% of the executive officers (for example: president, vice-president, secretary, treasurer, etc.) residents of the Town ▇▇▇▇▇▇▇ County. Documentation: List of Chesapeake Beach. The YSP shall provide a list of the current Board of Directors including their names, addresses and contact information. • YSP  Provide proof upon request to provide rosters for CCPR that 80% of its participants utilizing facilities in ▇▇▇▇▇▇▇ County as their “home” facility are ▇▇▇▇▇▇▇ County residents.  Provide proof to CCPR that at least 75% of youth participants are registered to participate in volunteer-based recreational sports programming. Documentation: Rosters and list of all programs under YSP’s umbrella. •  Articles of incorporation / organization and YSP by-laws. o YSP’s shall operate programs under the guidance of the 2017 National Standards for Youth Sports (National Alliance for Youth Sports) focusing on the following core areas: ▪  Child Centered Policies and Philosophies ▪  Volunteers ▪  Parents ▪  Safe Playing Environment o Ensure that registration is open to all Town ▇▇▇▇▇▇▇ County residents and Calvert County residentshas a mandatory play policy for all participants. o Must not have exclusion provisions based on race, gender, gender identity, sexual orientation, religion, etc. for League league participation. o Provide YSP’s behavioral guidelines, enforcement plan and code of conduct for players, coaches, board members, volunteers and parents. o Must have in its by-laws, policy pertaining to the health and wellness of its membership which may include: ▪  Coaches Certification and Standards ▪ Standards.  Health and Nutrition ▪ Nutrition.  Tobacco and Vape Free staff, volunteers and sidelines. •  Signed and notarized annual affidavit (ATTACHMENT A) that complies with Maryland, Calvert ▇▇▇▇▇▇▇ County and TOCB CCPR guidelines governing the YSP’s procedure in screening all persons over age 16 affiliated with the YSP that will have contact with minors or serves as a Board of Directors for the YSPminors. Background screenings will be conducted by the YSP sport’s governing body or sanctioned provider at the YSP’s expense. This is to include, but is not limited to, include that all coaches and volunteers are not listed as a Sexual Offender / Predator on the Maryland Sexual Offender Registry website at ▇▇▇▇://▇▇▇.▇▇▇▇▇.▇▇▇▇▇.▇▇.▇▇/sorSearch/ and the United States Department of Justice National Sexual Offender website at ▇▇▇.▇▇▇▇▇.▇▇▇. If YSP utilizes CCPR as sanctioned provider, all coaches and volunteers providing services under the YSP Agreement must provide the YSP representative to CCPR their name and birthdate to conduct the screening. o The Additionally, the YSP shall will not authorize any individual to serve as a youth activity volunteer or as a member of the Board of Directors that refuses to consent to a background check. o Any person convicted of a crime as specified in the Calvert ▇▇▇▇▇▇▇ County disqualifiers disqualifiers, shall be prohibited from participation as a volunteer in leagues or programs using TOCB CCPR facilities. See ATTACHMENT B for recognized disqualifiers. o YSP shall must maintain documentation regarding their member’s qualification status as required provided by the Town of Chesapeake BeachCCPR. CCPR will only maintain documentation per CCPR documentation retention schedule. o YSP shall comply Comply with all Federal and State of Maryland laws as it relates to youth sports programs. CCPR will advise YSP of any youth sports related legislation once passed and signed into law. o All coaches, board of directors coaches and volunteers providing services under the YSP Agreement must inform the YSP representative of any arrests or pending charges that may act as a disqualifier within forty-eight (48) hours of the arrest or notice of pending charge. The YSP representative must inform TOCB CCPR within forty-eight (48) hours of their action regarding the individual in question. •  Board Members, Staff, Coaches and Trainers may not receive monetary compensation unless the following conditions apply and/or and or are addressed and approved by the TOCB Administrator CCPR Director on a case-by-case by case basis; proof for which to be provided by the YSP to at the TOCB Administratorrequest of the CCPR Director: o Parent Organization requirements. o Referee Assigner. o Field Maintenance Coordinator. o Program operation of competitive / travel teams with paid staff that are complementary to the recreation program (field usage fees may apply.) o Clinics, tournaments, training sessions with paid staff (field usage fees may apply, apply and a separate permit is required for clinics and tournaments.)