Common use of PRE-DISPATCH INSPECTION Clause in Contracts

PRE-DISPATCH INSPECTION. (a) The Buyer’s representatives will carry out Pre- Dispatch Inspection (PDI) of the stores/ equipment in order to check their compliance with specifications in accordance with its usual standard procedures. (b) The Seller shall intimate the Buyer at least 45 days before the scheduled date of PDI. The time required for completing visa formalities by the Seller should not be included in this notice. The Buyer will send his authorised representatives(s) to attend the PDI. (c) The list of ▇▇▇▇▇’s representatives together with their particulars including name, title and place of birth, passport numbers including date of issue and date of expiry, address, etc. must be communicated by the Buyer at least 10 in advance to apply for the necessary authorizations and clearances to be granted. (d) The Buyer reserves the right not to attend the PDI or to request for postponement of the beginning of the PDI by a maximum of fifteen (15) days from the date fixed for such PDI in order to allow his representative(s) to attend such tests, in which cases he shall inform in writing the Seller within 15 days before the date of the beginning of the PDI. Should the Buyer request for such postponement, liquidated damages, if any, shall not apply in case the Buyer informs the Seller within the period mentioned hereinabove that he cannot attend the PDI or in case the Buyer does not come at the postponed date requested by him/ her for performance of the PDI as mentioned above, the Seller shall be entitled to carry out said tests alone as scheduled. The Certificate of Conformity and the Acceptance Test Report will be signed by the Seller’s QA representative alone and such documents bearing the sole signature of the Seller’s QA representative shall have the same value and effect as if they have been signed by both the parties. In case Buyer does not elect to attend the PDI, the Buyer shall intimate the Seller in writing that it does not wish to attend the PDI. (e) The Seller shall provide all reasonable facilities, access and assistance to the Buyer’s representative for safety and convenience in the performance of their duties in the Seller’s Location/ State/ Country. (f) All costs associated with the stay of the Buyer’s Representative(s) in any of the state of the Republic of India where the PDI is to be carried out, including travel expenses, boarding and lodging, accommodation, daily expenses, shall be borne by the Buyer. No additional cost to be quoted for same. (g) The Seller shall provide Acceptance Test Procedure to the Buyer’s Quality Assurance (QA) Agency within one month from the signing of the contract.