Common use of PRE-DISPATCH INSPECTION Clause in Contracts

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY IPDS projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to partial turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from partial turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY DDUGJY/IPDS projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/and/ or PFC/ MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to partial turnkey contractor/contractor/ supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from partial turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/testing/ material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- 50,000/ - shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/manufacturer/ supplier shall result in rejection of name of manufacturer from list of approved vendors/vendors/ sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY IPDS projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to partial turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from partial turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY DDUGJY/IPDS projects.

PRE-DISPATCH INSPECTION. 2.1 Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 1015-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, PMA/TPIA and/or REC/PFC/MoP. MoP or any appointed agency. 2.2 The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from partial turnkey contractor. 2.3 The Employer’s representative may carry out stage inspection of the plant/ equipment during manufacturing/ assembling stage. The Employer shall have absolute right to reject the raw material/component/sub-assemblies or complete equipment not found to be conforming to the specification or being of poor quality/ workmanship. The stage inspection will particularly include tests specified for any particular plant or equipment in the technical specification, general routine tests and physical measurements to be conducted during manufacturing stages as per manufacturer’s standard practice. 2.4 The date of receipt of the letter /call for inspection of material in the office of the work order placing authority shall be deemed as the date of call for inspection and not the date mentioned in the letter or the date of dispatch. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-non- availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- sub-standard materials (old component, re-re- cycled materials, re-used core material, re-used transformer coil material etc.) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendors/ sub-vendor shall also be cancelled for all DDUGJY ▇▇▇▇▇▇▇▇▇ projects. 2.5 In case material is failed in testing at works or at CTL lab , then re inspection of material shall be done after depositing of amount of Rs.7500/- only for the works located in the State of Rajasthan and an amount of Rs.15,000/- for the works located outside the State of Rajasthan which shall be paid by the contractor as re- inspection charges to the Senior Accounts Officer (EA & Cash), AVVNL, Ajmer. Further, in cases where traveling by air is involved the inspection charges will be recovered on actual basis. The contractor will deposit the amount with the Senior Accounts Officer (EA & Cash), AVVNL, Ajmer under intimation to the work order placing authority, failing which the subsequent call for inspection shall not be entertained. . 2.6 The contractor shall also furnish the latest calibration certificate(s) of the testing instruments/equipments used for the testing of the materials/equipments as covered in the owner order, to the inspecting Officer. The testing instruments/machines should be got calibrated by the contractor from time to time from the Manufacturer of the testing instruments or any Govt. recognized testing laboratory/NABL accredited laboratories. The calibration certificate(s) should not, in any case, be older than one year at the time of presenting the same to the inspecting Officer. In case the contractor fails to comply with the conditions as aforesaid, a certificate in writing of the inspector / representative of the Owner that the contractor has failed to provide the facilities shall be conclusive.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to partial turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from partial turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY IPDS projects.

PRE-DISPATCH INSPECTION. Pre-dispatch inspection 5. All materials/equipment manufactured by the bidder against the letter of award (LOA) shall be performed on various materials at manufacturer’s work place for which contractor shall be required subjected to raise requisition giving at least 10-day time. Depending on requirementinspection, inspection shall be witnessed by representatives of Employer, TPIA check and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted test by the EmployerBHEL/Customer or its authorized representative at all stages and place, before, during and after the manufacture. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from turnkey contractor6. The turnkey contractor bidder shall ensure that maintain and provide statutory test certificates for each supplied batch, confirming compliance to the technical specifications and other tender requirements. The test certificates needs to be transmitted electronically to BHEL/Customer, atleast 48 hours in advance of pre-dispatch inspection date. Only those batches meeting compliance shall be dispatched by the supplier. 7. If upon delivery, the material/equipment does not meet the specifications, the material/equipment shall be rejected and returned to the bidder for materials are intimated only when the material is completely ready repairs/modifications etc. or for inspectionreplacement. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etcIn such cases, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- expenses including the to-and-fro freight, repacking charges, any other costs etc shall be recovered from to the bills account of the agency and re-inspection vendor. 8. All tests shall be carried out on expense as per AIS 318: and the successful bidder shall submit the relevant test reports. TESTS: 9. The vendor needs to get the samples for the first lot to be type-tested under BHEL/Customer supervision at an ARAI laboratory. The samples for such tests would be identified by BHEL/Customer and cost of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection the sample and are noticed during the inspection, materials shipping shall be rejected borne by the Vendor. 10. During the contract duration, BHEL/Customer at bidder cost shall conduct additional type tests at ARAI-accredited laboratory to maintain check on the supplied product. The random sample for such tests would be identified by BHEL/Customer and approval can be from the manufacturing/supply chain/customer facility. COPYRIGHT AND CONFIDENTIAL The information on this document is the property of sub- vendor shall also BHARAT HEAVY ELECTRICALS LIMITED. It must not be cancelled for all DDUGJY projects.used directly or indirectly in anyway detrimental to the interest of the company. A4 – 11 PURCHASE SPECIFICATION GROUP: ▇▇▇/VFD P.S NO. : PS/445/2605

PRE-DISPATCH INSPECTION. Pre-dispatch inspection shall be performed on various materials at manufacturer’s work place for which contractor shall be required to raise requisition giving at least 10-day time. Depending on requirement, inspection shall be witnessed by representatives of Employer, TPIA and/or REC/PFC/MoP. The contractor shall ensure receipt of material at site within 21 days from date of receipt of dispatch instructions. In case materials are not received within 21 days from date of issue of dispatch instruction, the dispatch instruction shall stand cancelled. In the event of delay in receipt of materials beyond 21 days due to reasons not attributed to turnkey contractor/supplier, suitable time extension may be permitted by the Employer. All expenditure incurred by Employer in performance of dispatch instruction shall be recovered from turnkey contractor. The turnkey contractor shall ensure that pre-dispatch inspection for materials are intimated only when the material is completely ready for inspection. On due date of inspection, if it is found that materials are not ready in required quantities or the inspection could not be carried out due to non-availability of requisite calibrated certificate of instruments with manufacturer, closing of works on scheduled date of inspection, non-availability of sufficient testing/material handling staff at manufacturer works etc, all expenditures incurred on deployment of various inspecting officials along with a fine of Rs 50,000/- shall be recovered from the bills of the agency and re-inspection shall be carried out on expense of contractor. 2nd such situation at same manufacturer/supplier shall result in rejection of name of manufacturer from list of approved vendors/sub-vendors. In case sub- standard materials (old component, re-cycled materials, re-used core material, re-used transformer coil material etc) offered for inspection and are noticed during the inspection, materials shall be rejected and approval of sub- vendor shall also be cancelled for all DDUGJY IPDS projects.