Common use of OFFENDER RECORDS Clause in Contracts

OFFENDER RECORDS. Contractor shall have a comprehensive offender record system managed in accordance with recognized principles of criminal justice and health record management. All offender files, and information contained therein, are the property of State and shall be returned to State upon termination of the Contract. Contractor shall ensure: a) A designated individual is responsible for the record system; b) A secure storage system that protects active and inactive files from damage or unauthorized access; and c) Policies and procedures addressing: 1) Who has access to records; 2) Content of active and inactive records; 3) A systematic method of identifying and filing individual offender records so each can be readily retrieved; 4) Assurance each offender record is complete; 5) Retention of offender records; and 6) Appropriate destruction of offender records.