OFFENDER RECORDS Sample Clauses
OFFENDER RECORDS. Contractor shall have a comprehensive offender record system managed in accordance with recognized principles of criminal justice and health record management. All offender files, and information contained therein, are the property of State and shall be returned to State upon termination of the Contract. Contractor shall ensure:
a) A designated individual is responsible for the record system;
b) A secure storage system that protects active and inactive files from damage or unauthorized access; and
c) Policies and procedures addressing:
1) Who has access to records;
2) Content of active and inactive records;
3) A systematic method of identifying and filing individual offender records so each can be readily retrieved;
4) Assurance each offender record is complete;
5) Retention of offender records; and
6) Appropriate destruction of offender records.
OFFENDER RECORDS. There shall be written policies and procedures regarding the content of offender treatment records. Residential programs shall maintain separate individual treatment records for defendants. Case records, whether residential or outpatient, shall include the following information at a minimum:
(1) Court order placing the offender into the program;
(2) Initial intake information form;
(3) Referral documentation;
(4) Case information from referral source, if applicable;
(5) Release of information forms;
(6) Relevant medical information;
(7) Case history and assessment including risk and needs assessment and Strategies for Case Supervision, if required;
(8) Individual treatment plan;
(9) Evaluation and progress reports; and
(10) Discharge summary.
OFFENDER RECORDS. Offender case records consist of three (3) types: Program-Generated, Medical Records, and State-Generated records.
5.1.1 Program-Generated Records include, but are not limited to:
1. Case Notes;