Monitoring Documentation Clause Samples
Monitoring Documentation. 1. Monitoring Contractor shall provide staff that is trained on debris removal monitoring requirements for Federal and State reimbursement grants including the FEMA Public Assistance Program, FHWA and Cal OES Hazard Mitigation Program. The key elements of information that are needed to verify the debris removal contract’s scope of work and determine eligibility are:
i. Type of debris ii. Eligible (or ineligible) debris iii. FEMA designated special considerations
Monitoring Documentation a. Unless otherwise provided by the Engineer, submit proposed forms to be used for recording observations, monitoring and reporting data. Submit a sample showing proposed format for recording of readings, calculations and plots.
b. Submit the following within 12 hours after monitoring any instrument:
(1) A copy of the data sheet containing a cumulative history of all readings, including weather conditions at time of each reading.
(2) A copy of the plot of measured value versus time, which also includes a time history of construction activity likely to influence such readings (e.g., depth of excavation, presence of heavy equipment).
c. Submit weekly a brief narrative of instrumentation activity for the preceding week, in a format approved by the Engineer.
d. Maintain records relating to problems encountered, delays, unusual aspects of the installation, and details of any events that may have a bearing on instrument behavior. These records should be submitted along with instrumentation data in Section J – Data Reduction, Processing, Plotting, and Reporting, as described herein.