Common use of Minimum Service Levels Clause in Contracts

Minimum Service Levels. 21 1. The Parties to this agreement agree to minimum service levels as follows, provided 22 revenues are maintained at the 2003-2004 2017-18 fiscal year level: 23 a. For Parties of less than 6,500 10,000 in population, base library service shall 24 be 40 hours per week and for Parties of over 6,500 10,000 in population, base library service shall 25 be 60 hours per week. The County has agreed to contribute $275,000 in General Fund monies to 1 support Library operations in 2003-2004. Starting in fiscal year 2004-05, the County may reduce 2 this contribution at its discretion. However, such support shall not be reduced by more than 3 $91,667 per year; provided that, if the County elects to forgo some or all of the reduction allowed 4 in a given year, the County may add the reduction it elected to forgo to any reduction allowed in a 5 subsequent year. 6 b. Unincorporated area residents are currently served at libraries located in and 7 maintained by City members cities and operated by the Library JPA; or by a City itself. Since the 8 County does not have a discrete library branch it has been the practice of the Governing Board to 9 allocate Library property tax monies collected in the unincorporated areas to fund long-term 10 service access agreements with Redwood City and ▇▇▇▇ City and to insure minimum service levels 11 at all San Mateo County Library branches. All Parties to this Library JPA recognize that the 12 discretion the Governing Board has with respect to the unincorporated area tax revenues is crucial 13 to the continued functioning of the Library Services and the provision of minimum services to all 14 members. 15 c. The County may from time to time request that the level of service to a 16 particular unincorporated area be examined to insure adequate and comparable service. When 17 such a request is made, Library staff or an independent library consultant working with the Library 18 staff, shall prepare a report, with input from community representatives and other stakeholders 19 identified by the County, objectively comparing service levels on a system wide basis in 20 comparable city areas with that provided to the subject unincorporated areas. The analysis shall 21 take into consideration such factors as community needs, hours of service, collection materials 22 and accessibility, as well as relative population density. To the extent that the unincorporated 23 service level is demonstrably less than that provided to similar incorporated areas on a system- 24 wide basis, the Governing Board shall have an obligation to complete a study of this service 1 deficiency within 12 months, and bring service to a level comparable with other similarly situated 2 areas in member city jurisdictions, within the subsequent 12 months. 3 2. Bookmobile service will continue on the 2003-04 schedule, with minor adjustments 4 to be made by the Library Director as he/she deems appropriate, and with major changes to be 5 approved by the Governing Board. The Bookmobile and other mobile and outreach services will 6 continue to provide services beyond library facilities and be responsive to community needs. 7 3. Administrative, collection and technical services support will be provided appropriate 8 to each branch’s public service hours. Administration and other systemwide support central 9 services, regional services, access agreement payments to other libraries, collection replacement, 10 and a base service level of 40 or 60 hours per Party will be funded with Library System revenues, 11 subject to the property tax restriction identified in VI (D). 12 4. Each Party may supplement revenues to provide for enhanced services at individual 13 library facilities, but no Party shall be required to make a revenue contribution for additional 14 services beyond the minimum service levels provided for in this agreement. 15 5. In the event that library revenues are not sufficient to provide minimum service 16 levels, the Governing Board shall reduce services as necessary. Service reductions will be 17 implemented with consideration to maintaining services to all areas and populations, while 18 maintaining the revenue allocations specified in Section VI (D). 19 6. Each city has the right to use its allocated library services revenues for facility 20 maintenance costs or library patron services. The service levels defined in this agreement for each 21 city are based on the assumption of responsibility for library facility maintenance and repair as 22 described in Section VII (B). However, notwithstanding the provisions of Section VII (B), each 23 city may elect to accept a reduction in the level of service to which it would otherwise be entitled 24 in return for a corresponding reduction in its obligation for maintenance and repair costs. Such 25 election by a city must be accompanied by a resolution duly adopted by the City Council of said

Minimum Service Levels. 21 20 1. The Parties to this agreement agree to minimum service levels as follows, 21 provided 22 revenues are maintained at the 2003-2004 2017-18 fiscal year level: 23 22 a. For Parties of less than 6,500 10,000 in population, base library service shall 24 be 23 40 hours per week and for Parties of over 6,500 10,000 in population, base 1 library service shall 25 be 60 hours per week. The County has agreed to 2 contribute $275,000 in General Fund monies to 1 support Library operations 3 in 2003-2004. Starting in fiscal year 2004-05, the County may reduce 2 this 4 contribution at its discretion. However, such support shall not be reduced 5 by more than 3 $91,667 per year; provided that, if the County elects to forgo 6 some or all of the reduction allowed 4 in a given year, the County may add 7 the reduction it elected to forgo to any reduction allowed in a 5 subsequent 8 year. 6 9 b. Unincorporated area residents are currently served at libraries located in 10 and 7 maintained by City members cities and operated by the Library JPA; JPA or by a 11 City itself. Since the 8 County does not have a discrete library branch it has 12 been the practice of the Governing Board to 9 allocate Library property tax 13 monies collected in the unincorporated areas to fund long-term 10 service access agreements 14 with Redwood City and ▇▇▇▇ City and to insure minimum service levels 11 at 15 all San Mateo County Library branches. All Parties to this Library JPA 16 recognize that the 12 discretion the Governing Board has with respect to the 17 unincorporated area tax revenues is crucial 13 to the continued functioning of 18 the Library Services and the provision of minimum services to all 14 19 members. 15 20 c. The County may from time to time request that the level of service to a 16 21 particular unincorporated area be examined to insure adequate and 22 comparable service. When 17 such a request is made, Library staff or an 23 independent library consultant working with the Library 18 staff, shall 1 prepare a report, with input from community representatives and other 2 stakeholders 19 identified by the County, objectively comparing service 3 levels on a system wide basis in 20 comparable city areas with that provided 4 to the subject unincorporated areas. The analysis shall 21 take into 5 consideration such factors as community needs, hours of service, 6 collection materials 22 and accessibility, as well as relative population 7 density. To the extent that the unincorporated 23 service level is 8 demonstrably less than that provided to similar incorporated areas on a system- 24 9 system-wide basis, the Governing Board shall have an obligation to 10 complete a study of this service 1 deficiency within 12 months, and bring 11 service to a level comparable with other similarly situated 2 areas in 12 member city jurisdictions, within the subsequent 12 months. 3 13 2. Bookmobile service will continue on the 2003-04 schedule, with minor 14 adjustments 4 to be made by the Library Director as he/she deems appropriate, and with 15 major changes to be 5 approved by the Governing Board. The Bookmobile and other mobile and outreach services will 6 continue to provide services beyond library facilities and be responsive to community needs. 7 16 3. Administrative, collection and technical services support will be provided 17 appropriate 8 to each branch’s public service hours. Administration and other systemwide support central 9 18 services, regional services, access agreement payments to other libraries, collection 19 replacement, 10 and a base service level of 40 or 60 hours per Party will be funded with 20 Library System revenues, 11 subject to the property tax restriction identified in VI (D). 12 21 4. Each Party may supplement revenues to provide for enhanced services at 22 individual 13 library facilities, but no Party shall be required to make a revenue contribution 23 for additional 14 services beyond the minimum service levels provided for in this agreement. 15 1 5. In the event that library revenues are not sufficient to provide minimum 2 service 16 levels, the Governing Board shall reduce services as necessary. Service 3 reductions will be 17 implemented with consideration to maintaining services to all areas 4 and populations, while 18 maintaining the revenue allocations specified in Section VI (D). 19 5 6. Each city has the right to use its allocated library services revenues for 6 facility 20 maintenance costs or library patron services. The service levels defined in this 7 agreement for each 21 city are based on the assumption of responsibility for library facility 8 maintenance and repair as 22 described in Section VII (B). However, notwithstanding the 9 provisions of Section VII (B), each 23 city may elect to accept a reduction in the level of 10 service to which it would otherwise be entitled 24 in return for a corresponding reduction in 11 its obligation for maintenance and repair costs. Such 25 election by a city must be 12 accompanied by a resolution duly adopted by the City Council of saidsaid city.