Common use of Meals/Incidentals Clause in Contracts

Meals/Incidentals. Meal expenses for breakfast, lunch, and dinner will be reimbursed in the amount of actual expenses up to the maximums. The term "incidentals" includes, but is not limited to, expenses for laundry, cleaning and pressing of clothing, and fees and tips for services, such as for porters and baggage carriers. It does not include taxicab fares, lodging taxes or the cost of telegrams or telephone calls. 1. Rates - Actual meal/incidental expenses incurred will be reimbursed in accordance with the maximum rates and time frame requirements outlined below: Breakfast up to $ 6.00 Lunch up to $10.00 Dinner up to $18.00 Incidentals up to $ 6.00 (Every full 24 hours of travel) Total up to $40.00 2. Time Frames - For continuous short-term travel of more than twenty four (24) hours but less than thirty one (31) days, the employee will be reimbursed for actual costs up to the maximum for each meal, incidental, and lodging expense for each complete twenty four (24) hours of travel, beginning with the traveler’s time of departure and return as follows: a. On the first day of travel on a trip of more than twenty four (24) hours: Trip begins at or before 6 a.m. Breakfast may be claimed Trip begins at or before 11 a.m. Lunch may be claimed Trip begins at or before 5 p.m. Dinner may be claimed b. On the fractional day of travel at the end of a trip of more than twenty four