Common use of May Require Clause in Contracts

May Require. Ability to compose correspondence. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Knowledge of subject matter. Experience in clerical accounting/bookkeeping. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Grade: C-6 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing and copy center. CHARACTERISTIC DUTIES Operates offset duplicating equipment. Processes and develops plates for printing. Uses paper cutters, stitchers, collators, folder and other reproduction equipment. Performs various other tasks such as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shop. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience in printing. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform clerical accounting duties in a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting documents for completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collections, etc. Reviews records, prepares and keyboards a variety of reports such as federal reports, budget requests to legislature, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibility. Instructs and assign work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondence. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deans, students, parents, staff, faculty, external comparable academic institutional units and state officials; and provides information on the policies, practices and procedures of a large department and/or major administrative division. Receives, screens, and routes calls, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s activities, policies, and procedures. Assists in preparing, organizing, editing for grammar, keyboarding errors, spelling, disseminating and/or sending grant proposals, brochures, newsletters and promotional materials. Creates and maintains unit’s files; maintains and updates databases. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects and tabulates data for reports from various sources including files, questionnaires, databases, and reports as directed. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years progressively responsible secretarial experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with public, students, faculty and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Ability to do technical keyboarding Ability to deal effectively with people under stress. Completion of two years study of a European language at the high school level or its equivalent. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: June, 2008 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system CHARACTERISTIC DUTIES Uses manual and computer systems to arrange, describe and access archival collections; maintains shelf lists. Edits online records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources and computer manuals, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policies, procedures and standards. Assists in records transfer, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documents. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill necessary to perform successfully in this position (minimum 30 wpm). Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard office equipment.

May Require. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to compose work under pressure. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: November, 1988 FLSA Status: Non-Exempt Supersedes: Title: Laboratory Aide Grade: C-4 BASIC FUNCTION & RESPONSIBILITY To perform routine laboratory maintenance and clerical processing. CHARACTERISTIC DUTIES Prepare culture media and reagents. Collects dirty laboratory glassware and equipment and washes or sterilizes. Cleans tables, sinks, and benches. Files records and documents according to established procedures. Performs accurate keyboarding and proofreads forms, protocols, standard correspondence, or reports. Instructs and assigns work to students or lower level non-exempt employees. SUPERVISION RECEIVED Administrative supervision is received from a designated administrative official or principal investigator. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Knowledge of subject matter. Experience in clerical accounting/bookkeepingAbility to operate standard laboratory and office equipment. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Library Assistant I Grade: C-6 C-4 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing and copy center. CHARACTERISTIC DUTIES Operates offset duplicating equipment. Processes and develops plates for printing. Uses paper cuttersdetailed routine clerical, stitcherstechnical, collators, folder and other reproduction equipment. Performs various other tasks such as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shop. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience in printing. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform clerical accounting duties in a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting documents for completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collections, etc. Reviews records, prepares and keyboards a variety of reports such as federal reports, budget requests to legislature, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibility. Instructs and assign work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondence. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deans, students, parents, staff, faculty, external comparable academic institutional units and state officials; and provides information on the policies, practices and procedures of a large department and/or major administrative division. Receives, screens, and routes calls, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s public service library activities, policies, and procedures. Assists in preparing, organizing, editing for grammar, keyboarding errors, spelling, disseminating and/or sending grant proposals, brochures, newsletters and promotional materials. Creates and maintains unit’s files; maintains and updates databases. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects and tabulates data for reports from various sources including files, questionnaires, databases, and reports as directed. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years progressively responsible secretarial experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with public, students, faculty and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Ability to do technical keyboarding Ability to deal effectively with people under stress. Completion of two years study of a European language at the high school level or its equivalent. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: June, 2008 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system CHARACTERISTIC DUTIES Uses manual and computer systems to arrange, describe and access archival collections; maintains shelf lists. Edits online records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources and computer manuals, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policies, procedures and standards. Assists in records transfer, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documents. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill necessary to perform successfully in this position (minimum 30 wpm). Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard office equipment.

May Require. Ability to compose correspondence. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm)position. Knowledge of subject matter. Experience in clerical accounting/bookkeeping. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Grade: C-6 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing and copy center. CHARACTERISTIC DUTIES Operates offset duplicating equipment. Processes and develops plates for printing. Uses paper cutters, stitchers, collators, folder and other reproduction equipment. Performs various other tasks such as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shop. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience in printing. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform clerical accounting duties in a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting documents for completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collections, etc. Reviews records, prepares and keyboards a variety of reports such as federal reports, budget requests to legislature, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibility. Instructs and assign work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm)position. Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondence. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deans, students, parents, staff, faculty, external comparable academic institutional units and state officials; and provides information on the policies, practices and procedures of a large department and/or major administrative division. Receives, screens, and routes calls, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s activities, policies, and procedures. Assists in preparing, organizing, editing for grammar, keyboarding errors, spelling, disseminating and/or sending grant proposals, brochures, newsletters and promotional materials. Creates and maintains unit’s files; maintains and updates databases. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects and tabulates data for reports from various sources including files, questionnaires, databases, and reports as directed. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years progressively responsible secretarial experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm)position. Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with public, students, faculty and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Ability to do technical keyboarding Ability to deal effectively with people under stress. Completion of two years study of a European language at the high school level or its equivalent. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: June, 2008 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system CHARACTERISTIC DUTIES Uses manual and computer systems to arrange, describe and access archival collections; maintains shelf lists. Edits online records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources and computer manuals, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policies, procedures and standards. Assists in records transfer, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documents. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill necessary to perform successfully in this position (minimum 30 wpm)position. Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard office equipment.

May Require. Ability to compose correspondence. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Knowledge of subject matter. Experience in clerical accounting/bookkeeping. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Grade: C-6 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing and copy center. CHARACTERISTIC DUTIES Operates offset duplicating equipment. Processes and develops plates for printing. Uses paper cutters, stitchers, collators, folder and other reproduction equipment. Performs various other tasks such as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shop. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience in printing. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform clerical accounting duties in a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting documents for completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collections, etc. Reviews records, prepares and keyboards a variety of reports such as federal reports, budget requests to legislature, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibility. Instructs and assign work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondence. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deans, students, parents, staff, faculty, external comparable academic institutional units and state officials; and provides information on the policies, practices and procedures of a large department and/or major administrative division. Receives, screens, and routes calls, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s activities, policies, and procedures. Assists in preparing, organizing, editing for grammar, keyboarding errors, spelling, disseminating and/or sending grant proposals, brochures, newsletters and promotional materials. Creates and maintains unit’s files; maintains and updates databases. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects and tabulates data for reports from various sources including files, questionnaires, databases, and reports as directed. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years progressively responsible secretarial experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with public, students, faculty and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Ability to do technical keyboarding Ability to deal effectively with people under stress. Completion of two years study of a European language at the high school level or its equivalent. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: June, 2008 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Grade: C-7 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system CHARACTERISTIC DUTIES Uses manual and computer systems to arrange, describe and access archival collections; maintains shelf lists. Edits online records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources and computer manuals, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policies, procedures and standards. Assists in records transfer, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documents. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill necessary to perform successfully in this position (minimum 30 wpm). Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard office equipment.

May Require. Ability to compose correspondence. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Knowledge of subject matter. Experience in clerical accounting/bookkeeping. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Word Processing Clerk Grade: C-6 C-3 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing keyboarding and copy centerclerical assignments as instructed. CHARACTERISTIC DUTIES Operates offset duplicating equipmentKeyboards a variety of materials such as letters, invoice credits, change orders, rosters. Processes Receives telephone calls and develops plates for printingtakes messages, or refers calls to appropriate office or provides information. Uses paper cuttersReceives, stitcherssorts, collatorsstamps, folder and other reproduction equipmentroutes mail as necessary. Maintains alphabetical and numeric files of a variety of records and materials. Receives individuals and provides directional or informational assistance as needed. Performs various other tasks such clerical activities characteristic of similar and/or lower level office support classifications as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shopnecessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or a designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience Possess the keyboarding skills necessary to perform successfully in printingthis position (minimum 30 wpm). Ability to operate standard equipment. Ability to do technical keyboarding. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III II Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To perform a variety of clerical accounting duties in procedures required for the maintenance and support of a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting Examines forms, applications, credits, invoices and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting similar documents for accuracy, completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collectionsreadability, etc. Reviews Locates, distributes, and/or extracts specific information for appropriate users according to established policies and procedures. Provides answers to inquiries from students, general public, faculty, and staff regarding departmental activities, standard procedures, and/or guidelines. Processes departmental forms, applications, records, prepares registrations, etc. Maintains centralized university records. Keyboards and keyboards a variety of reports such as federal reviews for spelling and keyboarding errors memoranda, reports, budget requests to legislatureletters, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibilityother correspondence. Instructs and assign assigns work to students or lower level non-exempt employees. Performs other clerical duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Two years general office experience or related experience in the specified area. Light typing. Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals. Ability to effectively interact with public, students, faculty and staff. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondenceperform arithmetic calculations with speed and accuracy. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Clerk-Receptionist II Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office general informational assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deansto university visitors, students, parents, staff, faculty, external comparable academic institutional units and state officials; staff regarding the identification, location, and provides information on the policies, practices general policies and procedures of a large department and/or major administrative divisionor unit and to perform routine clerical or secretarial duties as required. CHARACTERISTIC DUTIES Receives individuals and provides directional or informational assistance as needed. Answers inquiries requiring the explanation and interpretation of established policies and procedures and refers individuals to sources of additional information. Examines forms, applications, and documents to ascertain proper completion and usage. Receives, screenssorts, and routes callsincoming mail. Schedules appointments and meetings, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s activitiesvehicles, policiesrooms, etc., and proceduresmaintains department calendar. Assists in preparingKeyboards and proofreads forms, organizingcredits, editing for grammarcorrespondence, keyboarding errorsmanuscripts, spellingprograms, disseminating and/or sending grant proposals, brochures, newsletters and promotional other materials. Creates Assembles and maintains unit’s files; maintains and updates databasesfiles of records, documentation, or correspondence. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects Compiles and tabulates data for reports from various sources including filesreports, questionnaires, databases, utilizing files and reports as directedother sources. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from an unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three Two years progressively responsible secretarial general office work experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with the public, students, faculty faculty, and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to do technical keyboarding Ability to deal effectively with people work under stress. Completion of two years study of a European language at the high school level or its equivalentpressure. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: JuneNovember, 2008 1988 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Laboratory Aide Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives routine laboratory maintenance and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system clerical processing. CHARACTERISTIC DUTIES Uses manual Prepare culture media and computer systems to arrangereagents. Collects dirty laboratory glassware and equipment and washes or sterilizes. Cleans tables, describe sinks, and access archival collections; maintains shelf listsbenches. Edits online Files records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources documents according to established procedures. Performs accurate keyboarding and computer manualsproofreads forms, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policiesprotocols, procedures and standards. Assists in records transferstandard correspondence, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documentsor reports. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative officialofficial or principal investigator. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill skills necessary to perform successfully in this position (minimum 30 wpm). Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard laboratory and office equipment. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Library Assistant I Grade: C-4 BASIC FUNCTION & RESPONSIBILITY To perform detailed routine clerical, technical, and/or public service library activities.

May Require. Ability to compose correspondence. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Knowledge of subject matter. Experience in clerical accounting/bookkeeping. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Reproduction Machine Operator Word Processing Clerk Grade: C-6 C-3 BASIC FUNCTION & RESPONSIBILITY To perform various printing jobs using one or more of the machines available at the printing keyboarding and copy centerclerical assignments as instructed. CHARACTERISTIC DUTIES Operates offset duplicating equipmentKeyboards a variety of materials such as letters, invoice credits, change orders, rosters. Processes Receives telephone calls and develops plates for printingtakes messages, or refers calls to appropriate office or provides information. Uses paper cuttersReceives, stitcherssorts, collatorsstamps, folder and other reproduction equipmentroutes mail as necessary. Maintains alphabetical and numeric files of a variety of records and materials. Receives individuals and provides directional or informational assistance as needed. Performs various other tasks such clerical activities characteristic of similar and/or lower level office support classifications as receiving paper shipments, minor repairs on printing equipment, and packaging completed jobs. Performs preventive maintenance on presses and other equipment in the print shopnecessary. SUPERVISION RECEIVED Administrative supervision is received from unit administrator or a designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. One year of work experience Possess the keyboarding skills necessary to perform successfully in printingthis position (minimum 30 wpm). Ability to operate standard equipment. Ability to do technical keyboarding. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Accounting Clerk III II Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To perform a variety of clerical accounting duties in procedures required for the maintenance and support of a large and/or complex administrative unit. CHARACTERISTIC DUTIES Reconciles accounting Examines forms, applications, credits, invoices and subsidiary records to trace transactions. Adjusts errors by correcting payments and effecting necessary accounting paperwork. Examines accounting similar documents for accuracy, completeness, accuracy, and adherence to prescribed procedures. Initiates paperwork to effect a wide range of accounting functions including fund transfers, expenditures, collectionsreadability, etc. Reviews Locates, distributes, and/or extracts specific information for appropriate users according to established policies and procedures. Provides answers to inquiries from students, general public, faculty, and staff regarding departmental activities, standard procedures, and/or guidelines. Processes departmental forms, applications, records, prepares registrations, etc. Maintains centralized university records. Keyboards and keyboards a variety of reports such as federal reviews for spelling and keyboarding errors memoranda, reports, budget requests to legislatureletters, statistical tables. Prepares year-end sheet accountings of specified funds, audit and balance for annual report. Audits and maintains files on ledgers and related materials relevant to assigned responsibility. Reconciles cash and tapes for bank deposits and verifies detail totals. Initiates correspondence regarding assigned responsibilityother correspondence. Instructs and assign assigns work to students or lower level non-exempt employees. Performs other clerical duties characteristic of similar and/or lower level office support or accounting classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from unit an administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Two years general office experience or related experience in the specified area. Light typing. Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals. Ability to effectively interact with public, students, faculty and staff. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Three years clerical accounting/bookkeeping experience. Ability to operate standard office equipment. Ability to effectively interact with students, public, faculty and staff. Ability to work under pressure. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Experience with computer-based accounting systems. Light typing. Ability to compose correspondenceperform arithmetic calculations with speed and accuracy. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Administrative Secretary Clerk-Receptionist II Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To provide responsible secretarial services and operational office general informational assistance for an assistant or associate ▇▇▇▇, chairperson, director or principal administrator of a school, department, institute, or administrative unit. CHARACTERISTIC DUTIES Provides clerical assistance in the development and implementation of special departmental or unit programs or projects. Keyboards and edits for continuity and grammar various materials taken from rough drafts. Answers inquiries from internal and external sources, i.e., deansto university visitors, students, parents, staff, faculty, external comparable academic institutional units and state officials; staff regarding the identification, location, and provides information on the policies, practices general policies and procedures of a large department and/or major administrative divisionor unit and to perform routine clerical or secretarial duties as required. CHARACTERISTIC DUTIES Receives individuals and provides directional or informational assistance as needed. Answers inquiries requiring the explanation and interpretation of established policies and procedures and refers individuals to sources of additional information. Examines forms, applications, and documents to ascertain proper completion and usage. Receives, screenssorts, and routes callsincoming mail. Schedules appointments and meetings, visitors and correspondence within a large department and/or major administrative division. Initiates and/or drafts correspondence that requires an understanding of the unit’s activitiesvehicles, policiesrooms, etc., and proceduresmaintains department calendar. Assists in preparingKeyboards and proofreads forms, organizingcredits, editing for grammarcorrespondence, keyboarding errorsmanuscripts, spellingprograms, disseminating and/or sending grant proposals, brochures, newsletters and promotional other materials. Creates Assembles and maintains unit’s files; maintains and updates databasesfiles of records, documentation, or correspondence. Maintains and reconciles unit’s statements of expenditures against budgets and financial records. Collects Compiles and tabulates data for reports from various sources including filesreports, questionnaires, databases, utilizing files and reports as directedother sources. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, classifications as necessary. SUPERVISION RECEIVED Administrative supervision is received from an unit administrator or designated administrative official. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three Two years progressively responsible secretarial general office work experience. Familiarity with university policies, rules and regulations. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to select, assemble and organize data and edit reports. Ability to compose routine correspondence. Ability to effectively interact with the public, students, faculty faculty, and staff. Ability to perform general bookkeeping/clerical accounting. Ability to prioritize and expedite work assignments of the unit. Ability to operate standard office equipment. Knowledge of proper grammar, spelling, and punctuation, and ability to utilize proper standard office source manuals. Possess the keyboarding skills necessary to perform successfully in this position (minimum 30 wpm). Ability to do technical keyboarding Ability to deal effectively with people work under stress. Completion of two years study of a European language at the high school level or its equivalentpressure. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under her/his their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: JuneNovember, 2008 1988 FLSA Status: Non-Exempt Supersedes: Title: Archives Technician Laboratory Aide Grade: C-7 C-4 BASIC FUNCTION & RESPONSIBILITY To perform a variety of complex technical activities in the archives routine laboratory maintenance and special collections of the library and to perform complex multi-step specialized technical bibliographical functions required to maintain the library’s online computer system clerical processing. CHARACTERISTIC DUTIES Uses manual Prepare culture media and computer systems to arrangereagents. Collects dirty laboratory glassware and equipment and washes or sterilizes. Cleans tables, describe sinks, and access archival collections; maintains shelf listsbenches. Edits online Files records and inputs bibliographic information into the library’s online total integrated computer system utilizing a combination of cataloging bibliographic resources documents according to established procedures. Performs accurate keyboarding and computer manualsproofreads forms, all of which are applied in depth. Coordinates the efficient accomplishment of assigned activities in accordance with consortia policiesprotocols, procedures and standards. Assists in records transferstandard correspondence, accessioning and storage of archival materials. Prioritizes and determines the appropriate bibliographic/technical processing of library materials by applying Library of Congress, Voyager, OCLC and other technical rules. Keyboards and reviews for spelling and keyboarding errors, reports and correspondence. Monitors reading room activity and ensures the security of all materials, including rare and valuable books and unique archival documentsor reports. Instructs and assigns work to students or lower level non-exempt employees. Performs other duties characteristic of similar and/or lower level office support classifications, as necessary. SUPERVISION RECEIVED Administrative supervision is received from a librarian in charge of the section or designated administrative officialofficial or principal investigator. MINIMUM QUALIFICATIONS High school graduation or an equivalent combination of education and experience. Three years library or archival experience including one year of experience in the data entry of bibliographic information as well as an understanding of specific cataloging, rules, procedures and organization. Ability to prioritize and expedite work assignments. Ability to instruct student assistants in work methods and procedures. Ability to operate standard office and library equipment. Possess the keyboarding skill skills necessary to perform successfully in this position (minimum 30 wpm). Ability to effectively interact with public, students, faculty and staff. Ability to recognize identifying information in one or more foreign languages and/or music. Ability to utilize proper library source manuals. Ability to operate standard laboratory and office equipment. This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty. Date Established: FLSA Status: Non-Exempt Supersedes: Title: Library Assistant I Grade: C-4 BASIC FUNCTION & RESPONSIBILITY To perform detailed routine clerical, technical, and/or public service library activities.