Common use of Management Oversight and Quality Assurance Clause in Contracts

Management Oversight and Quality Assurance. The EIEP must establish and/or maintain ongoing management oversight and quality assurance capabilities to ensure that only authorized employees have access to SSA- provided information. They must ensure ongoing compliance with the terms of the EIEP’s electronic information sharing agreement with SSA and the SSRs established for access to SSA-provided information. The entity responsible for management oversight must consist of one or more of the EIEP’s management officials whose job functions include responsibility to ensure that the EIEP only grants access to the appropriate employees and position types which require SSA-provided information to do their jobs. The EIEP must ensure that employees granted access to SSA-provided information receive adequate training on the sensitivity of the information, associated safeguards, operating procedures, and the penalties for misuse. SSA recommends that EIEPs establish the following job functions and require that employees tasked with these job functions do not also share the same job functions as personnel who request or use information from SSA.  Perform periodic self-reviews to monitor the EIEP’s ongoing usage of SSA- provided information.  Perform random sampling of work activity that involves SSA-provided information to determine if the access and usage comply with SSA’s requirements.

Management Oversight and Quality Assurance. The EIEP must establish and/or maintain ongoing management oversight and quality assurance capabilities to ensure that only authorized employees have access to SSA- provided information. They must ensure ongoing compliance with the terms of the EIEP’s electronic information sharing agreement with SSA and the SSRs established for access to SSA-provided information. The entity responsible for management oversight must consist of one or more of the EIEP’s management officials whose job functions include responsibility to ensure that the EIEP only grants access to the appropriate employees and position types which require SSA-provided information to do their jobs. The EIEP must ensure that employees granted access to SSA-provided information receive adequate training on the sensitivity of the information, associated safeguards, operating procedures, and the penalties for misuse. SSA recommends that EIEPs establish the following job functions and require that employees tasked with these job functions do not also share the same job functions as personnel who request or use information from SSA.  • Perform periodic self-reviews to monitor the EIEP’s ongoing usage of SSA- provided information.  • Perform random sampling of work activity that involves SSA-provided information to determine if the access and usage comply with SSA’s requirements.