Late Dock Clause Samples

Late Dock. 1. This section applies to employees on a negative pay system and only regular pay issued through the negative pay process. It does not apply to permanent intermittent employees. It does not apply to any positive pay, such as, but not limited to: overtime, shift differential, skill pay, etc. 2. Whenever an employee is charged with late dock as defined by the State Controller’s Office (SCO) for the purpose of issuing salary through the negative payroll system, the State will issue the employee’s paycheck for that pay period as if no late dock occurred. This means that: a. the employee will receive a regular pay check on pay day. b. the employee will be overpaid, since the dock time will not have been deducted from the pay check; and c. the employee’s pay will be adjusted for any dock time occurring before the cutoff date (late dock occurs on or after the cutoff date established by SCO). 3. Employees who are overpaid because of operation of paragraph 2 above, will repay the State for their overpayment by an automatic payroll deduction from the first feasible pay check following the late dock procedure as detailed in paragraph 2 above. State agencies will make a good faith effort to notify each employee of overpayment and automatic payroll deduction via a standardized written notification to be attached to the employee’s paycheck in which the overpayment occurs. Notwithstanding this provision, departments shall not be precluded from making the automatic payroll deduction for repayment purposes if the required notification is not received at the time of the overpayment. 4. By implementing the provisions of this agreement, departments will discontinue their practice of issuing a salary advance in lieu of a regular paycheck in order to avoid an overpayment due to a late dock. 5. Employees who separate from State service after receiving an overpayment because of operation of paragraph 2 above will have their separation pay adjusted to repay the overpayment to the State.