Common use of INVOICE PACKAGES Clause in Contracts

INVOICE PACKAGES. 1.1 No disbursement under this Grant Agreement will be made except upon receipt of an acceptable Standard Form Payment Request (Exhibit F) duly executed by or on behalf of the Grantee. The Grantee or a duly authorized representative, who has been approved by the State Water Board, must execute all Payment Request Forms. A Payment Request Form must accompany all invoice packages. The invoice packages shall be submitted to the State Water Board’s Grant Manager not to exceed one invoice package per month and in the minimum amount of $500. The address for submittal is: XXXXX, Grant Manager State Water Resources Control Board Division of Financial Assistance ▇.▇. ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ 1.2 Payment of any invoice shall be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed invoice. Invoices received by the State Water Board that are not consistent with the approved format will be cause for an invoice to be disputed. In the event of an invoice dispute, the State Water Board’s Grant Manager will notify the Grantee of the dispute. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. All invoices must be approved by the State Water Board’s Grant Manager. 1.3 Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, rules, or regulations. 1.4 The Grantee shall provide proof of payment to the consultant or contractor for each invoice submitted for payment under this Grant. If the Grantee is not able to demonstrate proof of payment, the State Water Board, at its discretion, may issue two-party checks for the payment of costs identified in Exhibit B, Budget (See Exhibit D). The two-party checks will require the endorsement of both Grantee and the company providing the services. 1.5 Notwithstanding any other provision of this Agreement, the Grantee agrees that the State Water Board may retain ten percent (10%) of the grant amount specified in this Agreement until “Notice of Completion/Final Inspection” from the local regulatory agency of the Project is received. 1.6 The invoice shall contain the following information: 1.6.1 The word “INVOICE” and a sequential invoice number should appear in a prominent location at the top of the page(s); 1.6.2 Printed name of the consultant or contractor; 1.6.3 Business address of the consultant or contractor, including P.O. Box, city, state, and zip code; 1.6.4 Printed name of the Grantee; 1.6.5 Business address of the Grantee, including P.O. Box, city, state, and zip code; 1.6.6 The date of the invoice; 1.6.7 The number of the Agreement upon which the invoice is based; 1.6.8 The site address (location) where the work was performed; 1.6.9 All subcontractor invoices must be listed on the invoice; (A copy of each subcontractor invoice must be attached to the consultants/contractors invoice.) and 1.6.10 An itemized account of the work for which the Grantee is seeking payment, including: 1.6.10.1 A brief description of the work performed, including dates of performance and the name or initials of the person performing the work; 1.6.10.2 The method of computing the amount due; (On cost reimbursable agreements, invoices must be itemized based on the tasks specified in the Budget.) and 1.6.10.3 The total amount due. (The total amount due should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice. The total amount due shall include all costs incurred by the Grantee under the terms of this Agreement.) 1.7 Original signature and date (in ink) of the Grantee or its authorized representative. 1.8 Final invoice shall be clearly marked “FINAL INVOICE” and submitted NO LATER THAN

INVOICE PACKAGES. 1.1 No disbursement under this Grant Agreement will be made except upon receipt of an acceptable Standard Form “Corporation Payment Request (Exhibit F) Request” duly executed by or on behalf of the GranteeSUBRECIPIENT. The Grantee or a duly authorized representative, who has been approved by the State Water Board, SUBRECIPIENT must execute all Payment Request Formsforms. A completed Corporation Payment Request Form form must accompany all invoice packages. The All invoice packages shall be submitted to the State Water BoardCity’s Grant Manager not to exceed one invoice package per month Economic and in the minimum amount of $500Community Development Department. The address for submittal is: XXXXX, Grant Manager State Water Resources Control Board Division of Financial Assistance ▇.▇. ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇: 1.2 Payment of any invoice shall be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed invoice. Invoices received by the State Water Board CITY that are not consistent with the approved format will be cause for an invoice to be disputed. In the event of an invoice dispute, the State Water Board’s Grant Manager CITY will notify the Grantee of the disputeSUBRECIPIENT by initiating an “Invoice Dispute Notification” form. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice to the GranteeSUBRECIPIENT. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. All invoices must be approved by the State Water Board’s Grant ManagerCITY. 1.3 Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, rules, or regulations. 1.4 The Grantee SUBRECIPIENT shall provide proof of payment to the consultant or contractor CITY for each invoice submitted for payment under this Grant. If the Grantee SUBRECIPIENT is not able to demonstrate proof of payment, the State Water BoardCITY, at its discretion, may not issue two-party checks for the payment of costs identified in Exhibit B, Budget (See Exhibit D). The two-party checks will require the endorsement of both Grantee and the company providing the servicesa check. 1.5 Notwithstanding any other provision of this Agreement, the Grantee agrees that the State Water Board may retain ten percent (10%) of the grant amount specified in this Agreement until “Notice of Completion/Final Inspection” from the local regulatory agency of the Project is received. 1.6 The invoice shall contain the following information: 1.6.1 1.5.1 The word “INVOICE” and a sequential invoice number should appear in a prominent location at the top of the page(s);; and 1.6.2 1.5.2 Printed name of the consultant service provider or contractor; 1.6.3 Business address of the consultant or contractor, along with business address, including P.O. Box, cityCity, stateState, and zip code;Zip Code and Telephone Number; and 1.6.4 1.5.3 Printed name of the Grantee; 1.6.5 Business address of the GranteeSUBRECIPIENT, along with business address, including P.O. Box, cityCity, stateState, and zip code;Zip Code and Telephone Number; and 1.6.6 1.5.4 The date of the invoice; 1.6.7 The invoice along with the number of the Agreement upon which the invoice is based; 1.6.8 The site address (location) where the work was performed; 1.6.9 All subcontractor invoices must be listed on the invoice; (A copy of each subcontractor invoice must be attached to the consultants/contractors invoice.) and 1.6.10 An itemized account of the work for which the Grantee is seeking payment, including: 1.6.10.1 A brief description of the work performed, including dates of performance and the name or initials of the person performing the work; 1.6.10.2 The method of computing the amount due; (On cost reimbursable agreements, invoices must be itemized based on the tasks specified in the Budget.) and 1.6.10.3 1.5.5 The total amount due. (The total amount due ; this should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice. The ; the total amount due shall include all costs incurred by the Grantee SUBRECIPIENT under the terms of this Agreement. INVOICE Certificate Of Completion Record Tracking Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Electronic Record and Signature Disclosure: In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Summary Events Status Timestamps Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE Getting paper copies Withdrawing your consent Consequences of changing your mind All notices and disclosures will be sent to you electronically How to contact City of Bakersfield: To advise City of Bakersfield of your new email address To request paper copies from City of Bakersfield To withdraw your consent with City of Bakersfield i. decline to sign a document from within your signing session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an email to ▇▇▇▇_▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇.) 1.7 Original signature ▇▇ and date (in ink) the body of the Grantee or its authorized representative. 1.8 Final invoice shall such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be clearly marked “FINAL INVOICE” and submitted NO LATER THANthat transactions may take a longer time to process..

INVOICE PACKAGES. 1.1 No disbursement under this Grant Agreement will be made except upon receipt of an acceptable Standard Form Payment Request (Exhibit F) duly executed by or on behalf of the Grantee. The Grantee or a duly authorized representative, who has been approved by the State Water Board, must execute all Payment Request Forms. A Payment Request Form must accompany all invoice packages. The invoice packages shall be submitted to the State Water Board’s Grant Manager not to exceed one invoice package per month and in the minimum amount of $500. The address for submittal is: XXXXXXXXX, Grant Manager State Water Resources Control Board Division of Financial Assistance ▇.▇. ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇ 1.2 Payment of any invoice shall be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed invoice. Invoices received by the State Water Board that are not consistent with the approved format will be cause for an invoice to be disputed. In the event of an invoice dispute, the State Water Board’s Grant Manager will notify the Grantee of the dispute. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. All invoices must be approved by the State Water Board’s Grant Manager. 1.3 Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, rules, or regulations. 1.4 The Grantee shall provide proof of payment to the consultant or contractor for each invoice submitted for payment under this Grant. If the Grantee is not able to demonstrate proof of payment, the State Water Board, at its discretion, may issue two-party checks for the payment of costs identified in Exhibit B, Budget (See Exhibit D). The two-party checks will require the endorsement of both Grantee and the company providing the services. 1.5 Notwithstanding any other provision of this Agreement, the Grantee agrees that the State Water Board may retain ten percent (10%) of the grant amount specified in this Agreement until “Notice of Completion/Final Inspection” from the local regulatory agency of the Project is received. 1.6 The invoice shall contain the following information: 1.6.1 The word “INVOICE” and a sequential invoice number should appear in a prominent location at the top of the page(s); 1.6.2 Printed name of the consultant or contractor; 1.6.3 Business address of the consultant or contractor, including P.O. Box, city, state, and zip code; 1.6.4 Printed name of the Grantee; 1.6.5 Business address of the Grantee, including P.O. Box, city, state, and zip code; 1.6.6 The date of the invoice; 1.6.7 The number of the Agreement upon which the invoice is based; 1.6.8 The site address (location) where the work was performed; 1.6.9 All subcontractor invoices must be listed on the invoice; (A copy of each subcontractor invoice must be attached to the consultants/contractors invoice.) and 1.6.10 An itemized account of the work for which the Grantee is seeking payment, including: 1.6.10.1 A brief description of the work performed, including dates of performance and the name or initials of the person performing the work; 1.6.10.2 The method of computing the amount due; (On cost reimbursable agreements, invoices must be itemized based on the tasks specified in the Budget.) and 1.6.10.3 The total amount due. (The total amount due should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice. The total amount due shall include all costs incurred by the Grantee under the terms of this Agreement.) 1.7 Original signature and date (in ink) of the Grantee or its authorized representative. 1.8 Final invoice shall be clearly marked “FINAL INVOICE” and submitted NO LATER THAN