INVOICE PACKAGES Clause Samples
The 'INVOICE PACKAGES' clause defines the requirements and procedures for submitting invoices related to bundled goods or services. Typically, it specifies how multiple items or services should be grouped together on a single invoice, outlines the necessary supporting documentation, and may set standards for itemization or delivery confirmation. This clause ensures that billing is organized and transparent, reducing confusion and streamlining the payment process for both parties.
INVOICE PACKAGES. 1.1 No disbursement under this Grant Agreement will be made except upon receipt of an acceptable Standard Form Payment Request (Exhibit F) duly executed by or on behalf of the Grantee. The Grantee or a duly authorized representative, who has been approved by the State Water Board, must execute all Payment Request Forms. A Payment Request Form must accompany all invoice packages. The invoice packages shall be submitted to the State Water Board’s Grant Manager not to exceed one invoice package per month and in the minimum amount of $500. The address for submittal is: XXXXX, Grant Manager State Water Resources Control Board Division of Financial Assistance ▇.▇. ▇▇▇ ▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇-▇▇▇▇
1.2 Payment of any invoice shall be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed invoice. Invoices received by the State Water Board that are not consistent with the approved format will be cause for an invoice to be disputed. In the event of an invoice dispute, the State Water Board’s Grant Manager will notify the Grantee of the dispute. Payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided above may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. All invoices must be approved by the State Water Board’s Grant Manager.
1.3 Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, rules, or regulations.
1.4 The Grantee shall provide proof of payment to the consultant or contractor for each invoice submitted for payment under this Grant. If the Grantee is not able to demonstrate proof of payment, the State Water Board, at its discretion, may issue two-party checks for the payment of costs identified in Exhibit B, Budget (See Exhibit D). The two-party checks will require the endorsement of both Grantee and the company providing the services.
1.5 Notwithstanding any other provision of this Agreement, the Grantee agrees that the State Water Board may retain ten percent (10%) of the grant amount specified in this Agreement until “Notice of Completion/Final Inspection” from the local regulatory agency of the Project is received.
1.6 The invoice shall contain the following informati...
INVOICE PACKAGES. The Contractor will provide original, accurate, and easy-to-understand invoice packages. Invoices must include, a copy of the task order, both regular and overtime labor rates by category or position description for travel, clean-up, loading or material onto transport vehicles, pumping, labelling, report preparation, and other necessary costs for responses requested by the LAFD. Field documentation for invoice charges will be prepared in such a manner that travel time, on-site time, and other distinct categories of activity can be easily distinguished. Invoices must also include a listing and cost of all equipment rented and/or consumed, as well as actual TSDF and Subcontractor fees charged to the Contractor. Copies of actual TSDF, Subcontractor, and rental invoice(s) must accompany the Contractor’s invoice to the LAFD. The Contractor will also submit a Subcontractor Utilization Report (Schedule B) indicating the amount invoiced by each Subcontractor and the invoiced amounts paid to date to each firm. The LAFD must be notified within 30 days whenever a job position description covered by this agreement is changed. Invoices must be submitted to the Division requesting the provided services.