Invoice and Invoice Validation Clause Samples
The 'Invoice and Invoice Validation' clause defines the process by which invoices are submitted and reviewed for accuracy and compliance with contract terms. Typically, this clause outlines the requirements for what information must be included on an invoice, the timeframe for submission, and the procedures the recipient must follow to verify the invoice's correctness before approving payment. By establishing clear standards and validation steps, this clause helps prevent payment disputes and ensures that only legitimate, properly documented charges are paid.
Invoice and Invoice Validation. Vendor must timely submit all requests for compensation for Services or expenses, where permitted, in sufficient detail for a pre- or post-audit. The compensation request must include a unique invoice number, be in US dollars, legible, page-numbered, and dated. Vendor shall submit the original invoice electronically to: ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ as identified in Section 11 Contract Managers. All late payment inquires must be submitted to the attention of Citizens’ Accounts Payable department at ▇▇▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ or ▇▇▇▇ ▇▇▇▇▇▇ ▇▇▇ ▇▇▇▇▇, ▇▇▇▇▇▇▇▇▇▇▇, ▇▇▇▇▇▇▇ ▇▇▇▇▇-▇▇▇▇ on a monthly basis and must include, at a minimum, the following: (a) purchase order number/Agreement number/task order number, if applicable; (b) Vendor’s name, address, phone number (and remittance address, if different); (c) Vendor’s Federal Employment Identification Number;