Common use of Information Access Clause in Contracts

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

Information Access. Contractor shall Vendor shall, at all times, use appropriate safeguards safeguard and security measures so as to ensure the confidentiality and security of all County dataData. County may require At all Contractor personneltimes during the term of this Contract, Vendor shall, and shall cause the Vendor personnel and subcontractors, and affiliates approved by the employees or agents of any of the foregoing, to, fully comply with all of the County’s policies and procedures regarding data access and security, including those prohibiting or restricting remote access to the Software Products’ Systems and County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security Data, as set forth in the form provided Security Policies. Vendor shall, and shall cause the Vendor personnel and subcontractors to, fully comply with and abide by Countyall such Security Policies at all times during the term of this Contract. The County shall authorize, and Contractor Vendor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor Vendor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate Vendor person to whom issued. Contractor Vendor shall provide each Contractor personnel, subcontractors, or affiliates Vendor Person with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout From time to time throughout the Contract termterm of this Contract, upon request from the County but at least once each calendar yearevery three months, Contractor Vendor shall provide the County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor Vendor personnel having access to the Software Products’ systems, or County systems and/or County dataData, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the CountyVendor person. All County resources (Software Products’ Systems, and all data contained therein, including County systems)Data, County data, County hardware, and County software used or accessed by ContractorVendor personnel: (a) shall be used and accessed by such Contractor and/or subcontractors Vendor personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of ContractorVendor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor Vendor, the Vendor personnel or Contractor’s personnel and subcontractorsany subcontractor, at any time. Contractor Vendor acknowledges and agrees that any failure to comply with the provisions of this paragraph Paragraph shall constitute a breach of this Contract and entitle the County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor Vendor personnel to access and use the Software Products’ systems and County data and/or system(s)Data, as the County in its sole discretion shall deem appropriate.

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-non- complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

Information Access. Contractor Vendor shall at all times use appropriate safeguards safeguard and security measures so as to ensure the confidentiality and security of all County dataData and those Systems Vendor is responsible for supporting or has access to. At all times during the Term, Vendor shall, and shall cause Vendor Personnel and subcontractors, and the employees or agents of any of the foregoing, to fully comply with all of County’s policies and procedures regarding data access and security, including those prohibiting or restricting remote access to the County Data and Systems, as set forth in the Security Policies. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work Vendor Personnel performing Services under this Contract Agreement to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the a form provided agreed to by CountyCIO and Vendor. County shall authorize, and Contractor Vendor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor Vendor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate Vendor person to whom issued. Contractor Vendor shall provide each Contractor personnel, subcontractors, or affiliates Vendor Personnel with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout From time to time throughout the Contract termTerm, upon request from County but at least once each calendar year, Contractor Vendor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel Vendor Personnel having access to County systems and/or County dataData and Systems, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the CountyVendor person. All County resources Resources (including County systemsSystems), and all data contained therein, including County dataData, County hardware, and County software used or accessed by ContractorVendor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel Vendor Personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of ContractorVendor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor Vendor or ContractorVendor’s personnel Personnel and subcontractors, at any time. Contractor Vendor acknowledges and agrees that any failure to comply with the provisions of this paragraph Section 13.1.2 shall constitute a breach of this Contract Agreement and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor Vendor personnel to access and use the County data and/or system(s)Data and Systems, as County County, in its sole discretion discretion, shall deem appropriate.

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. CJB3222-A1 Page 8 of 13 March 27, 2024 County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. DocuSign Envelope ID: B2D8B005-166D-49C0-9152-CE5F4E87D410 Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s 's sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s 's obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.and

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole reasonable discretion. Removal Contractor shall use commercially reasonable efforts to complete the removal and replacement shall be performed within 14 fourteen (14) calendar days of notification by the County. County recognizes that Contractor has limited resources, thus Contractor shall be excused from delay in performance if County exercises its rights under this section. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.. Docusign Envelope ID: F05240E6-2D08-4CA2-83E0-A38DCDBCDCC1

Information Access. Contractor shall shall, at all times, use appropriate safeguards and security measures so as to ensure the confidentiality and security of all County dataData. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work personnel performing Services under this Contract are subject to execute a the confidentiality and non-disclosure agreement concerning restrictions contained in this Contract. At all times during the term, Contractor shall, and shall cause Contractor personnel and subcontractors, and the employees or agents of any of the foregoing, to fully comply with all of County’s policies and procedures regarding data access protection and data security security, including those prohibiting or restricting remote access to the CMMS systems and County Data, as set forth in the form provided Security Policies. Contractor shall, and shall cause Contractor personnel and subcontractors to, fully comply with and abide by Countyall such Security Policies at all times during the term. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate person to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates staff with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout From time to time throughout the Contract term, upon request from County but at least once each calendar yearquarter, Contractor shall provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel person having access to the CMMS systems, or County systems and/or County dataData, and the respective security level or clearance assigned to each such Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the Countyperson. All County resources (CMMS systems, and all data and Software contained therein, including County systems)Data, County data, County hardware, Hardware and County software Software, used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their the assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and or subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph Article shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the CMMS systems and County data and/or system(s)Data, as County in its sole discretion shall deem appropriate.appropriate.‌

Information Access. Contractor shall use appropriate safeguards and security measures to ensure the confidentiality and security of all County data. County may require all Contractor personnel, subcontractors, and affiliates specifically assigned to provide services to the County (“Dedicated Contractor Personnel”), and approved by County to perform work under this Contract Contract, to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, any necessary information-access mechanisms, including access IDs and passwords, and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual DocuSign Envelope ID: 8F724B0D-AE39-4CD0-9970-9DCE16C2EE82 Dedicated Contractor personnel, subcontractor, or affiliate Personnel to whom issued. Contractor shall provide each Dedicated Contractor personnel, subcontractors, or affiliates Personnel with only such level of access as is required for such individual to perform his or her assigned tasks and functions. Throughout the Contract term, upon request from County but at least once each calendar year, Contractor shall provide County with an accurate, up-to-date list of those Dedicated Contractor personnel and/or subcontractor personnel Personnel having access to County systems and/or County data, and the respective security level or clearance assigned to each such Dedicated Contractor personnel and/or subcontractor personnelPersonnel. County reserves the right to require the removal and replacement of Dedicated Contractor personnel Personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any time. Contractor acknowledges and agrees that any failure to comply with the provisions of this paragraph shall constitute a breach of this Contract and entitle County to deny or restrict the rights of such non-non- complying Dedicated Contractor personnel and/or subcontractor personnel Personnel to access and use the County data and/or system(s), as County in its sole discretion shall deem appropriate.

Information Access. Contractor shall must at all times use appropriate safeguards safeguard and security measures to ensure the confidentiality and security of all County dataData and County Resources. All County Data and County Resources used and/or accessed by Contractor: (a) must be used and accessed by Contractor solely and exclusively in connection with, and in furtherance of, the performance of Contractor’s obligations under this Contract; (b) must not be used or accessed except as expressly permitted in this Contract and must not be commercially exploited in any manner whatsoever by Contractor or Contractor’s personnel and subcontractors; and (c) must not be shared with Contractor’s parent company or other affiliate without County’s express prior written consent. County may require all Contractor personnel, subcontractors, and affiliates approved by County to perform work under this Contract to execute a confidentiality and non-disclosure agreement concerning access protection and data security in the form provided by County. County shall authorize, and Contractor shall issue, issue any necessary information-access mechanisms, including access IDs and passwords, to Contractor personnel and in no event shall Contractor permit any such mechanisms to be shared or used by other than the individual Contractor personnel, subcontractor, or affiliate to whom issued. Contractor shall provide each Contractor personnel, subcontractors, or affiliates only with only such level of access as is required for such the individual to perform his or her the individual’s assigned tasks and functionsfunctions under this Contract. Throughout The issued mechanisms may not be shared and may only be used by the individual to whom the information-access mechanism is issued. In addition, the issued mechanisms must be promptly cancelled when the individual is terminated, transferred or on a leave of absence. Each calendar year of the Contract term, and any time upon request from County but at least once each calendar yearby County, Contractor shall must provide County with an accurate, up-to-date list of those Contractor personnel and/or subcontractor personnel having and subcontractors with access to County systems Data and/or County data, Resources and the respective security level or clearance assigned to each such individual. Contractor, including Contractor personnel and/or subcontractor personnel. County reserves the right to require the removal and replacement of Contractor personnel and/or subcontractor personnel at the County’s sole discretion. Removal and replacement shall be performed within 14 calendar days of notification by the County. All County resources (including County systems), County data, County hardware, and County software used or accessed by Contractor: (a) shall be used and accessed by such Contractor and/or subcontractors personnel solely and exclusively in the performance of their assigned duties in connection with, and in furtherance of, the performance of Contractor’s obligations hereunder; and (b) shall not be used or accessed except as expressly permitted hereunder, or commercially exploited in any manner whatsoever, by Contractor or Contractor’s personnel and subcontractors, at any timemust fully comply with all of County’s policies and procedures regarding data access and security, including those prohibiting or restricting remote access to County Data and County Resources. County may require all Contractor acknowledges personnel and agrees that any subcontractors performing Services under this Contract to execute a confidentiality and non-disclosure agreement concerning County Data and County Resources in the form provided by County. Contractor’s failure to comply with the provisions of this paragraph shall constitute Paragraph is a breach of this Contract and entitle entitles County to deny or restrict the rights of such non-complying Contractor personnel and/or subcontractor personnel to access and use the County data and/or system(s)Resources and County Data, as County in its sole discretion shall deem deems appropriate.