Human Resources File a. Employees who have completed their probationary period have the right to review their Human Resources File. Normally, the file may be viewed once per term by contacting the Human Resources Department and making an appointment. An appointment to review the file shall be arranged within five (5) working days of the receipt of the request. At the request of the Employee, a Union representative shall be allowed to attend this appointment with the Employee.
Human Resources File. 18.01 If an Employee has been subjected to disciplinary action, after twenty-four (24) months of continuous service from the date that the disciplinary action was invoked, the Employee’s Human Resource file shall be considered to be purged of any record of the disciplinary action providing:
Human Resources File. 41.01 An employee shall have access during normal business hours, or such other time as may be arranged, to the Human Resources file that relates to the employee. Such access shall be granted with twenty-four (24) hours' advance notice and in the presence of a Human Resources Officer or other person(s) designated by the Director of Education.
Human Resources File. Section A Every employee shall have the right to examine in the presence of the person responsible for the files, the contents of the employee’s building and Human Resources Employee files provided the administration shall have the opportunity to withdraw any confidential recommendations received prior to appointment. Section B Evaluations will be done annually. An employee shall examine and initial all material of an evaluative nature to be placed in his/her Human Resources Employee file prior to its inclusion in the file. An employee’s initials or signature on any materials of an evaluative nature shall only signify that he/she has seen the material, but does not necessarily agree with its content. An employee may, within ten (10) days, present in writing a response to the evaluation to be included in the Human Resources Employee file.
Human Resources File. All levels of discipline will be placed in the employee’s Human Resources file. If the employee receives no further discipline within 12 months following the date of a documented verbal or written warning, the documented verbal or written warning will be removed from the employee’s HR file. If an employee receives no further discipline within 24 months following the date of a suspension notice, the suspension notice will be removed from the employee’s HR file. Suspension notices given for sexually or racially harassing behavior and/or threatened or actual physical violence must remain in the employee’s HR file for five years following the date of the notice. Employees may examine their own Human Resource file at reasonable times under the direct supervision of the employer. Permission must be secured from the supervisor if this would occur during work time.
Human Resources File. An employee may consult his personnel file in the presence of Human Resources Manager or designate and accompanied by the Union representative if he wishes. The privilege of consulting the file expires at termination of employment. Any letter of reprimand, suspension or other sanction will be removed from the record of the employee eighteen (18) months following the receipt of such letter, suspension or other sanction provided that the employee’s record has been discipline free for a period of eighteen (18) months. This provision shall not apply where any letter of reprimand, suspension or other sanction involves cases of patient, resident or staff abuse. A leave of absence in excess of thirty (30) days will not count towards the eighteen (18) months.
Human Resources File. The University shall maintain records for each member in electronic form which shall be under the custody and control of the Director of Human Resources. The Human Resources file for the member shall include the offer letter, all mandatory training information and onboarding material, salary and benefit information and all medical documentation. Medical documentation will not be released without the member's authorization, except to University legal counsel as required. The member will be informed when their medical information is submitted to the University's legal advisor.
Human Resources File. Employees may be allowed access to their human resources file, under the supervision of the Human Resources Manager, or designate to review their human resources file on an annual basis by providing written notice to the Human Resources Manager or designate. Human Resources will provide access as soon as is practicable. Information to be viewed will be:
Human Resources File. An employee shall have access during business hours, or such other time as may be arranged, to the Human Resources file that relates to the employee. Such access shall be granted with twenty-four (24) hours' advance notice and in the presence of a Human Resources Officer or other designated by the Director of Education. An employee shall receive a copy of any documentation placed in Human Resources file which may raise an issue of concern with respect to performance or be detrimentalto the employee. An employee shall have the right to respond in writing to any document contained in or to be placed in the employee's Human Resources file. The written response by the employee shall become part of the employee's Human Resources file. An employee shall have the right to place any relevant documents in the employee's Human Resources file which has been omitted. Information in an employee's Human Resources file shall be treated as confidential. Access to and disclosure of any personal information on an employee shall be governed by the provisions of the Freedom of Information and Protection of Act. Where the Employer is required to information on an employee to an outside agency by a court order or legislative requirement, the employee will be immediately notified that this information has been requested and has been or will be provided. Where an employee authorizes, in writing, access to the employee's Human Resources file by another person acting on the employee's behalf, the Employer shall provide such access, in accordance with Article Upon the employee's request, the Employer shall remove any disciplinary report after five (5) years (excluding leaves) provided there has been no disciplinary action in the interim. However, documents related to discipline in cases of harassment or abuse (including sexual or physical misconduct of any kind) shall not be removed.
Human Resources File a) An employee shall have access during normal business hours to human resources file whether in the school or at the Board Office. The employee may copy any material contained in these files. Requests to view files must be arranged in advance. Where an employee authorizes in writing access to personal file by another person acting on the employee’s behalf, the Employer shall provide such access, as well as copies of material contained therein, if also authorized and requested.
