Common use of General Security Clause in Contracts

General Security. 1. Defendants will develop and submit to USDOJ and the Monitor for review and approval facility-specific policies designed to promote the safety and security of prisoners and that include the following: a. Clothing that prisoners and staff are required or permitted to wear and/or possess; 1. Review, revise, develop, implement, train, and evaluate policies and procedures requiring all inmates to wear standard-issue correctional uniforms. 2. Consider acquiring correctional apparel that provides obvious recognition of the inmates’ classification/status. 3. Ensure there is a consistently sufficient supply of uniforms to regular laundry exchanges and changes in an inmate’s classification and/or status. 4. Consider developing a correctional industry for making uniforms onsite. 5. Select/make uniforms specifically designed to reduce/eliminate places to hide contraband and weapons. 6. Mark all uniforms with highly visible letters/numbers. b. Identification that prisoners, staff, and visitors are required to carry and/or display; 1. Ensure staff compliance with this provision. 2. Ensure appropriate policies and procedures are in place and made available to staff. 3. Ensure adequate supplies for making identification cards. 4. Regularly audit identification card inventory and maintain proper controls to prevent inappropriate acquisition of cards. Conduct regular “identification card counts” using methods similar to key control inventories. 5. Consistently enforce identification card policies and procedures. c. Requirements for locking and unlocking of exterior and interior gates and doors, including doors to cells consistent with security, classification and fire safety needs; 1. Review, revise, develop, train, implement, evaluation policies and procedures related to facility security pertaining to locking and unlocking access points, units and cell doors, and other locations requiring consistent access controls. 2. Repair/replace all broken locks and keys. 3. Develop, revise, implement, audit lock/key inventory. 4. Regularly inspect keys, locks, and electronic locking systems to ensure reliable functionality, detection of tampering, and timely repair/replacement. 5. Ensure staff are adequately trained in the proper use of mechanical and/or electronic locking systems according to their post assignments. 6. Consistently sanction inmates for attempting or manipulating any security locking system or device. 7. Secure access to keys and electronic locking control panels. 8. Keep security doors locked! 9. Consider replacing or upgrading existing unit control panels to provide for remote electronic locking and unlocking of unit and cell doors. 10. Increase video surveillance of internal and external access points to ensure rapid detection of attempts to disable or damage locking devices/systems. 11. Increase perimeter and internal lighting to improve detection of sabotage to locking devices and mechanisms. 12. Supervisor should inspect all locking systems during each shift and report for investigation and/or repair any signs of lock disrepair, malfunctioning, or manipulations. 13. Consistently enforce security locking policies and procedures with staff and inmates. d. Procedures for the inspection and maintenance of operational cell and other locks in Golden Grove to ensure locks are operational and not compromised by tampering; and 1. Develop an “all-locks” maintenance plan for review with the Monitor during the December 2013 assessment. The plan should include a complete inventory of all locks, locking mechanisms, date lock found non-functional, date repair/replacement was completed, and a list of all locks and locking systems taken off line. e. Pre-employment background checks and required self-reporting of arrests and convictions for all facility staff, with centralized tracking and periodic supervisory review of this information for early staff intervention,

General Security. 1. Defendants will develop and submit to USDOJ and the Monitor for review and approval facility-specific policies designed to promote the safety and security of prisoners and that include the following: a. Clothing that prisoners and staff are required or permitted to wear and/or possess; 1. Review, revise, develop, implement, train, and evaluate policies and procedures requiring all inmates to wear standard-issue correctional uniforms. 2. Consider acquiring correctional apparel that provides obvious recognition of the inmates’ classification/status. 3. Ensure there is a consistently sufficient supply of uniforms to regular laundry exchanges and changes in an inmate’s classification and/or status. 4. Consider developing a correctional industry for making uniforms onsite. 5. Select/make uniforms specifically designed to reduce/eliminate places to hide contraband and weapons. 6. Mark all uniforms with highly visible letters/numbers. b. Identification that prisoners, staff, and visitors are required to carry and/or display; 1. Ensure staff compliance with this provision. 2. Ensure appropriate policies and procedures are in place and made available to staff.. MONITOR’S THIRD ASSESSMENT REPORT Page 23 of 123 Settlement Agreement 3. Ensure adequate supplies for making identification cards. 4. Regularly audit identification card inventory and maintain proper controls to prevent inappropriate acquisition of cards. Conduct regular “identification card counts” using methods similar to key control inventories. 5. Consistently enforce identification card policies and procedures. c. Requirements for locking and unlocking of exterior and interior gates and doors, including doors to cells consistent with security, classification and fire safety needs; 1. Review, revise, develop, train, implement, evaluation policies and procedures related to facility security pertaining to locking and unlocking access points, units and cell doors, and other locations requiring consistent access controls. 2. Repair/replace all broken locks and keys. 3. Develop, revise, implement, audit lock/key inventory. 4. Regularly inspect keys, locks, and electronic locking systems to ensure reliable functionality, detection of tampering, and timely repair/replacement.. MONITOR’S THIRD ASSESSMENT REPORT Page 24 of 123 Settlement Agreement 5. Ensure staff are adequately trained in the proper use of mechanical and/or electronic locking systems according to their post assignments. 6. Consistently sanction inmates for attempting or manipulating any security locking system or device. 7. Secure access to keys and electronic locking control panels. 8. Keep security doors locked! 9. Consider replacing or upgrading existing unit control panels to provide for remote electronic locking and unlocking of unit and cell doors. 10. Increase video surveillance of internal and external access points to ensure rapid detection of attempts to disable or damage locking devices/systems. 11. Increase perimeter and internal lighting to improve detection of sabotage to locking devices and mechanisms. 12. Supervisor should inspect all locking systems during each shift and report for investigation and/or repair any signs of lock disrepair, malfunctioning, or manipulations. 13. Consistently enforce security locking policies and procedures with staff and inmates. d. Procedures for the inspection and maintenance of operational cell and other locks in Golden Grove to ensure locks are operational and not compromised by tampering; and 1. Develop As requested in the previous two reports, develop an “all-locks” maintenance plan for review with the Monitor during the December 2013 assessmentMonitor. The plan should include a complete inventory of all locks, locking mechanisms, date lock found non-functional, date repair/replacement was completed, and a list of all locks and locking systems taken off line. The plan should include, at a minimum, the following elements and should use an Excel spreadsheet: Where the local is specifically located – (Perimeter gate, housing unit 9A, cell #, emergency door, etc), and lock number, lock type, condition, etc. 2. Establish a deadline for developing and implementing the lock plan to include policies, procedures, training, and continuous quality assurance. MONITOR’S THIRD ASSESSMENT REPORT Page 25 of 123 e. Pre-employment background checks and required self-reporting of arrests and convictions for all facility staff, with centralized tracking and periodic supervisory review of this information for early staff intervention, 1. Review, revise, develop, train, implement, evaluate policies and procedures for the applicant and staff records process as indicated by the training assistant. 2. Ensure access to applicant and staff records are adequately controlled and protected, and that access to these records is based on a legitimate, work related “need to know” basis. 3. Ensure there is an adequate centralized information tracking system in place to support periodic supervisory review of staff records for professional development, counseling, and corrective action decision-making. 4. Make records available to the Monitor for inspection and verification of compliance.