For Documenting and Reporting Sample Clauses

For Documenting and Reporting the Engineer shall: a. Prepare a DWR for each day of work from the begin work date until final acceptance. All inspectors shall prepare their own DWR each day they are on the project. Each DWR must have the weather recorded for that day, including temperature high and low, weather conditions, all visitors to the project, traffic conditions, lane closure hours, police officer names and hours worked, portable message sign hours, instruction given to the contractor, the contractor work hours, the contractor’s equipment and utilization, and equal employment opportunity (EEO) issues, safety concerns, SW3P information, and accidents. When recording information pertaining to accidents, record only factual information as observed; not personal opinion. Also, include the subcontractors on the project, the number of hours on the project, and the work they are performing, and items for payment. b. Maintain all relevant subcontractor forms, contract assurance logs, agreements, and statements of compliance. c. Submit subcontractor approval requests to the State’s Area Office (including hauling trucks). The State will input the approval date into Site Manager. State approval shall be required prior to payment to the contractor for the work performed by the subcontractor. d. Fill out the DWR work items tab as a means to pay for items of work inspected. Input the station number, supporting calculations, quantity being paid, any comments or remarks necessary, and any other information to properly distinguish the item being paid. Reference plan sheets as reference markers. e. Maintain hard copies of measurements and attachments that support the calculations and quantities listed in the DWR’s. f. Maintain a daily diary on the project in Site Manager. This diary will allow the Engineer to recommend payment for the items listed in the DWR and to charge time on the project and maintain milestone charges, if applicable. No paper diary will be maintained. g. Identify items that will overrun and under run during the course of the project. These should be addressed via change order per the State policy. h. Follow State’s Concrete Procedures for field concrete specimens. i. Maintain a set of project records and setup according to State procedures. j. Coordinate with the State for the State District Audits to be performed. Track resolution of audit deficiencies.