Common use of Fiscal Management Clause in Contracts

Fiscal Management. ‌ A. Eligible Costs‌ Disbursements shall be made by the County to the City under this Agreement only for certain “eligible project costs,” as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain “pre-award costs” pursuant to 24 CFR § 92.212. Following a request by an Agency to the City for funds for eligible project costs, the City will reimburse the Agency and then request reimbursement for those costs from the County. In no event, however, shall disbursement be made to the City for costs not included in the Approved Contract Budget attached as Exhibit B to this Agreement. No expenditure of HOME funds shall be made for “prohibited activities,” as that term is defined in 24 CFR § 92.214. B. Payment and Disbursements‌ The City may not request disbursement of funds under this Agreement until the funds are needed for the payment of an Agency’s eligible Sub-Project costs. The amount of each request shall be limited to the amount needed. Program Income and Recaptured Funds must be disbursed before the City requests funds from the County. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Sub-Project obligations incurred and paid by the City. These funds shall be managed through the County's HOME Investment Trust Fund account (the “HOME Investment Fund”) utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR § 92.502, in the following manner: 1. The City shall cause each Agency to prepare within the time required by 24 CFR § 92.502(b) all needed documentation for purchase assistance made with HOME funds or HOME Program Income and Recaptured Funds. 2. The City shall prepare the Request for Reimbursement/Actual Expenditure Report in the form of Exhibit H to Attachments 1 and 2 (attached hereto and incorporated herein by this reference) and the Report of Actual Expenditures in the form of Exhibit I to Attachments 1 and 2 (attached hereto and incorporated herein by this reference). Each Request for Reimbursement shall be submitted to the County, together with a copy of the applicable Project Set Up and Completion Form and the closing statements made with HOME funds or HOME Program Income and Recaptured Funds by the 10th calendar day of the month following the month loans were provided. Written claims for reimbursement received after the 10th calendar day of the month may not be processed until the following month. 3. Disbursements shall be limited to the amounts needed for allowable Project costs. Disbursements will not occur, and payments may be withheld, unless the City provides proper documentation. In addition, the County reserves the right to withhold payments pending delivery of reports or other documents as may be required under this HOME Agreement.

Fiscal Management. ‌ A. Eligible Costs‌ Disbursements JNC shall be made by make a cash contribution with the County sum of $100,000 in United States dollars to conduct the activities related to the City under this Agreement only for certain “eligible project costs,” completion of the investigation as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain “pre-award costs” pursuant to 24 CFR § 92.212. Following a request by an Agency to the City for funds for eligible project costs, the City will reimburse the Agency and then request reimbursement for those costs from the County. In no event, however, shall disbursement be made to the City for costs not included in the Approved Contract Budget attached as Exhibit B to Appendix I of this Agreement. No expenditure of HOME funds shall be made for “prohibited activities,” as that term is defined in 24 CFR § 92.214. B. Payment and Disbursements‌ The City may not request disbursement of funds under this Agreement until the funds are needed for the payment of an Agency’s eligible Sub-Project costs. The amount of each request shall be limited to the amount needed. Program Income and Recaptured Funds must be disbursed before the City requests funds from the County. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Sub-Project obligations incurred and paid by the City. These funds shall be managed through the County's HOME Investment Trust Fund account (the “HOME Investment Fund”) utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR § 92.502, Action Sheet in the following manner: 1: A contribution of $100,000 in United States dollars shall be due and payable upon receipt of an invoice to be issued in April 1999. This payment is subject to approval and appropriation of necessary funding by the Japanese Government for JFY 1999. All contributions by JNC shall be due and payable within thirty days of JNC receipt of an invoice from DOE, subject to availability of appropriated funds to JNC. DOE shall be responsible for the budget planning and financial management and shall make best efforts to complete the JNC-funded activities in the Appendix I satisfactorily and within the cash contribution by JNC. DOE costs are determined in accordance with DOE’s policy for costing work it performs for others as set forth in 10 CFR Part 1009. The City total cost to JNC for DOE’s performance of work under this Action Sheet shall cause each Agency not, without prior consent, exceed the contributions set forth above. DOE shall not begin or carry out work prior to prepare within entry into force of the time Agreement and Action Sheet and receipt of the required by 24 CFR § 92.502(b) all needed documentation payment in advance. Work shall not be continued after funds from JNC have been depleted. Throughout the duration of work under this Action Sheet, JNC shall provide sufficient funds in advance to reimburse DOE for purchase assistance made with HOME funds or HOME Program Income causing LANL to perform the work described in this Action Sheet, and Recaptured Funds. 2. The City DOE shall prepare the Request for Reimbursement/Actual Expenditure Report have no obligation to perform in the form absence of Exhibit H to Attachments 1 and 2 (attached hereto and incorporated herein by this reference) and the Report of Actual Expenditures adequate advance funds. Payment in the form of Exhibit I to Attachments 1 and 2 (attached hereto and incorporated herein by this reference). Each Request for Reimbursement advance from JNC shall be submitted sufficient to cover the County, together with a copy expected obligation and cash requirements of the applicable Project Set Up work until a subsequent request for payment in advance can be made, collected, and Completion Form and the closing statements made with HOME recorded. In this regard, sufficient advance funds or HOME Program Income and Recaptured Funds by the 10th calendar day of the month following the month loans were provided. Written claims for reimbursement received after the 10th calendar day of the month may not be processed until the following month. 3. Disbursements shall be limited provided to maintain, at a minimum, a continuous advance of funds for expected DOE fund requirements during the amounts needed for allowable Project costslife of this Action Sheet. Disbursements will not occur, and payments may Advances shall be withheld, unless the City provides proper documentation. In addition, the County reserves the right sufficient to withhold payments pending delivery cover expected termination costs that DOE would incur on behalf of reports or other documents as may be required under this HOME AgreementJNC.

Fiscal Management. ‌ A. Eligible Costs‌ Disbursements PNC shall be made by make a cash contribution with the County sum of $75,000. in United States dollars to conduct the activities related to the City under this Agreement only for certain “eligible project costs,” two plutonium isotopic measurement systems at the PFPF as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain “pre-award costs” pursuant to 24 CFR § 92.212. Following a request by an Agency to the City for funds for eligible project costs, the City will reimburse the Agency and then request reimbursement for those costs from the County. In no event, however, shall disbursement be made to the City for costs not included in the Approved Contract Budget attached as Exhibit B to Appendix I of this Agreement. No expenditure of HOME funds shall be made for “prohibited activities,” as that term is defined in 24 CFR § 92.214. B. Payment and Disbursements‌ The City may not request disbursement of funds under this Agreement until the funds are needed for the payment of an Agency’s eligible Sub-Project costs. The amount of each request shall be limited to the amount needed. Program Income and Recaptured Funds must be disbursed before the City requests funds from the County. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Sub-Project obligations incurred and paid by the City. These funds shall be managed through the County's HOME Investment Trust Fund account (the “HOME Investment Fund”) utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR § 92.502, Action Sheet in the following manner: 1a.) A contribution of $75,000. in United States dollars shall be due and payable upon receipt of an invoice to be issued in JFY 97 (Japanese Fiscal Year) after the date of signatures of the Action Sheet. All contributions by PNC shall be due and payable within thirty days of receipt by PNC of an invoice from DOE, subject to availability of appropriated to PNC. DOE shall be responsible for the budget planning and financial management and shall make best efforts to complete the activities in the Appendix I satisfactorily and within the cash contribution by PNC. DOE costs are determined in accordance with DOE’s policy for costing work it performs for others as set forth in 10 CFR Part 1009. The City total cost to PNC for DOE’s performance of work under this Action Sheet shall cause each Agency not, without prior consent, exceed the contributions set forth above. DOE shall not begin or carry out work prior to prepare within entry into force of the time Agreement and Action Sheet and receipt of the required by 24 CFR § 92.502(b) all needed documentation payment in advance. Work shall not be continued after funds from PNC have been depleted. Throughout the duration of work under this Action Sheet, PNC shall provide sufficient funds in advance to reimburse DOE for purchase assistance made with HOME funds or HOME Program Income causing LANL to perform the work described in this Action Sheet, and Recaptured Funds. 2. The City DOE shall prepare the Request for Reimbursement/Actual Expenditure Report have no obligation to perform in the form absence of Exhibit H to Attachments 1 and 2 (attached hereto and incorporated herein by this reference) and the Report of Actual Expenditures adequate advance funds. Payment in the form of Exhibit I to Attachments 1 and 2 (attached hereto and incorporated herein by this reference). Each Request for Reimbursement advance from PNC shall be submitted sufficient to cover the County, together with a copy expected obligation and cash requirements of the applicable Project Set Up work until a subsequent request for payment in advance can be made, collected, and Completion Form and the closing statements made with HOME recorded. In this regard, sufficient advance funds or HOME Program Income and Recaptured Funds by the 10th calendar day of the month following the month loans were provided. Written claims for reimbursement received after the 10th calendar day of the month may not be processed until the following month. 3. Disbursements shall be limited provided to maintain, at a minimum, a continuous 90-days advance of funds for expected DOE fund requirements during the amounts needed for allowable Project costslife of this Action Sheet. Disbursements will not occur, and payments may Advances shall be withheld, unless the City provides proper documentation. In addition, the County reserves the right to withhold payments pending delivery cover expected termination costs that DOE would incur on behalf of reports or other documents as may be required under this HOME AgreementPNC.

Fiscal Management. ‌ A. Eligible Costs‌ Disbursements JNC shall be made by make a cash contribution with the County sum of $120,000 in United States dollars to conduct the activities related to the City under this Agreement only for certain “eligible project costs,” completion of the joint studies of IDGS safeguards techniques as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain “pre-award costs” pursuant to 24 CFR § 92.212. Following a request by an Agency to the City for funds for eligible project costs, the City will reimburse the Agency and then request reimbursement for those costs from the County. In no event, however, shall disbursement be made to the City for costs not included in the Approved Contract Budget attached as Exhibit B to Appendix I of this Agreement. No expenditure of HOME funds shall be made for “prohibited activities,” as that term is defined in 24 CFR § 92.214. B. Payment and Disbursements‌ The City may not request disbursement of funds under this Agreement until the funds are needed for the payment of an Agency’s eligible Sub-Project costs. The amount of each request shall be limited to the amount needed. Program Income and Recaptured Funds must be disbursed before the City requests funds from the County. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Sub-Project obligations incurred and paid by the City. These funds shall be managed through the County's HOME Investment Trust Fund account (the “HOME Investment Fund”) utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR § 92.502, Action Sheet in the following manner: A contribution of $120,000 in United States dollars shall be due and payable upon receipt of an invoice to be issued in Japanese Fiscal Year (JFY) 1998 after the date of signature of the Action Sheet. All contributions by JNC shall be due and payable within thirty days of receipt by JNC of an invoice from DOE, subject to availability of appropriated funds to JNC. DOE shall be responsible the budget planning and financial management and shall make best efforts to complete the JNC-funded activities in Appendix I satisfactorily and within the cash contribution by JNC. DOE costs are determined in accordance with ▇▇▇’▇ policy for costing work it performs for others as set forth in 10 CFR Part 1009. The total cost to JNC for DOE’s performance work under this Action Sheet shall not, without prior consent, exceed the contributions set above. DOE shall not begin or carry out work prior to entry into of the Agreement and Action and receipt of the required payment in advance. Work shall not be continued I‘unds JNC have Throughout the duration work under this Action Sheet, JNC shall provide in advance to reimburse DOE causing LANL perform the work described in this Action Sheet, and DOE shall have no obligation to in the absence adequate advance in advance JNC shall be to cover the expected obligation and cash of the work until a subsequent request payment in advance can be made, n, collected and recorded. In this regard, sufficient advance funds shall be provided maintain: at a minimum, a continuous advance of funds for expected DOE fund requirements duri the life of this Action Sheet. Advances shall be sufficient to cover expected termination costs that DOE would incur on behalf of JNC. This Action Sheet shall enter into upon the later date of signature and shall in force for a three-year period or until mutually agreed by the parties that all activities under this Action Sheet are completed. For the Japan Nuclear Cycle Development For the United States of Printed Title:-and Nuclear Material Control Division Printed Name: ▇▇▇▇▇▇▇ ▇. ▇▇▇▇▇▇▇ Title: Director. International Safeguards Division Date: A ACTION SHEET APPENDIX I Study Outline program involves a research and development study of the metrology of isotope dilution gamma-ray spectrometry (IDGS). The study is as follows: 1▇. The City shall cause each Agency to prepare within the time required by 24 CFR § 92.502(b) all needed documentation for purchase assistance made with HOME funds or HOME Program Income ▇▇▇▇ will obtain research and Recaptured Fundsdevelopment specifications and information on constraints from JNC. 2▇. The City shall prepare ▇▇▇▇ and JNC will evaluate all possible separation methods for improving sample C. will continue to evaluate simultaneous plutonium and uranium measurements that can be used to determine concentrations and isotopic compositions in various dissolver solutions; especially high solutions typical in RETF and/or a large reprocessing plant ▇. ▇▇▇▇ perform error analysis on results of simultaneous and plutonium measurements. E. will document results of the Request for Reimbursement/Actual Expenditure Report in the form of Exhibit H to Attachments 1 study and 2 (attached hereto and incorporated herein by this reference) and the Report of Actual Expenditures in the form of Exhibit I to Attachments 1 and 2 (attached hereto and incorporated herein by this reference). Each Request for Reimbursement shall be submitted to the County, together provide JNC with a copy of the applicable Project Set Up and Completion Form and the closing statements made with HOME funds or HOME Program Income and Recaptured Funds by the 10th calendar day of the month following the month loans were provided. Written claims for reimbursement received after the 10th calendar day of the month may not be processed until the following monthfinal report. 3▇. Disbursements shall ▇▇▇▇ and JNC will jointly participate in technical meetings as required. As more detailed program plans are developed, specific responsibilities will be limited to the amounts needed for allowable Project costsbetter defined and delineated. Disbursements work will not occurbe conducted at: Los National Laboratory Japan Nuclear Cycle Development Los New Mexico, and payments may be withheldUSA Tokai, unless the City provides proper documentation. In addition, the County reserves the right to withhold payments pending delivery of reports or other documents as may be required under this HOME Agreement.Japan

Fiscal Management. ‌ A. Eligible Costs‌ Disbursements JNC shall be made by make a cash contribution with the County sum of $250,000 in United States dollars to conduct the activities related to the City under this Agreement only for certain “eligible project costs,” completion of joint studies into safeguards techniques as that term is defined in 24 CFR § 92.206, and, if approved by HUD, for certain “pre-award costs” pursuant to 24 CFR § 92.212. Following a request by an Agency to the City for funds for eligible project costs, the City will reimburse the Agency and then request reimbursement for those costs from the County. In no event, however, shall disbursement be made to the City for costs not included in the Approved Contract Budget attached as Exhibit B to Appendix I of this Agreement. No expenditure of HOME funds shall be made for “prohibited activities,” as that term is defined in 24 CFR § 92.214. B. Payment and Disbursements‌ The City may not request disbursement of funds under this Agreement until the funds are needed for the payment of an Agency’s eligible Sub-Project costs. The amount of each request shall be limited to the amount needed. Program Income and Recaptured Funds must be disbursed before the City requests funds from the County. Disbursements by the County pursuant to this Agreement shall be on a reimbursement basis, covering Sub-Project obligations incurred and paid by the City. These funds shall be managed through the County's HOME Investment Trust Fund account (the “HOME Investment Fund”) utilizing the Integrated Disbursement and Information System (IDIS) described in 24 CFR § 92.502, Action Sheet in the following manner: 1a.) A contribution of $40,000 in United States dollars shall be due and payable upon receipt of an invoice to be issued in Japanese Fiscal Year (JFY) 1998 after the date of signature of the Action Sheet. b.) A contribution of $120,000 in United States dollars shall be due and payable upon receipt of an invoice to be issued in April 1999. This payment is subject to approval and the appropriation of necessary funding by the Japanese Government for JFY 1999. A contribution of $90,000 in United States dollars shall be and payable upon receipt of an invoice to be issued in April 2000. This payment is subject approval and the appropriation of necessary funding by the Japanese Government for JFY 2000. All contributions by JNC shall be due and payable within thirty days of receipt by of an invoice from DOE, subject to availability of appropriated funds to JNC. DOE shall be responsible for the budget planning and financial management and shall make best efforts to complete the JNC-funded activities in Appendix I satisfactorily and within the cash contribution by JNC. DOE costs are determined in accordance with DOE’s policy for costing work it performs for others as set forth in 10 CFR Part 1009. The City total cost to for DOE’s performance of work under this Action Sheet shall cause each Agency not, without prior consent, exceed the contributions set forth above. DOE shall not begin or carry out work prior to prepare within entry into force of the time Agreement and Action Sheet and receipt of the required by 24 CFR § 92.502(b) all needed documentation payment in advance. Work shall not be continued after funds from JNC have been depleted. Throughout the duration of work under this Action Sheet, JNC shall provide sufficient funds in advance to reimburse DOE for purchase assistance made with HOME funds or HOME Program Income causing LANL to perform the work described in this Action Sheet, and Recaptured Funds. 2. The City DOE shall prepare the Request for Reimbursement/Actual Expenditure Report have no obligation to perform in the form absence of Exhibit H to Attachments 1 and 2 (attached hereto and incorporated herein by this reference) and the Report of Actual Expenditures adequate advance funds. Payment in the form of Exhibit I to Attachments 1 and 2 (attached hereto and incorporated herein by this reference). Each Request for Reimbursement advance from JNC shall be submitted sufficient to cover the County, together with a copy expected obligation and cash requirements of the applicable Project Set Up work until request for payment in advance can be made, collected, and Completion Form and the closing statements made with HOME funds or HOME Program Income and Recaptured Funds by the 10th calendar day of the month following the month loans were providedrecorded. Written claims for reimbursement received after the 10th calendar day of the month may not be processed until the following month. 3. Disbursements In this regard, sufficient advance shall be limited provided to maintain, at a minimum, a continuous 90-days advance of funds for expected DOE fund requirements during the amounts needed for allowable Project costslife of this Action Sheet. Disbursements will not occur, and payments may Advances shall be withheld, unless the City provides proper documentation. In addition, the County reserves the right sufficient to withhold payments pending delivery cover expected termination costs that DOE would incur on behalf of reports or other documents as may be required under this HOME AgreementJNC.