Common use of Extraordinary General Assembly Clause in Contracts

Extraordinary General Assembly. 1. An Extraordinary General Assembly shall be summoned by the Secretary-General if unanimously requested by the Executive Committee a 2/3 of the Council or in response to a written request to the President from at least half of the Union's Adhering Bodies. The time, place and Agenda shall be notified in writing to all Adhering Bodies and Observer Members at least 2 months before the proposed date. No matter shall be discussed at an Extraordinary General Assembly that has not been included in the pre-circulated Agenda. The voting procedure will be as in a General Assembly (Article V). 2. A “virtual” Extraordinary General Assembly will also be held to elect the Officers and Members of Council. In this case, at least six months prior to the triennial General Assembly/IUPAB Congress, the Secretary-General will circulate to all adhering bodies a list of the Officer and Council positions that will become vacant at the upcoming General Assembly/IUPAB Congress. The Extraordinary General Assembly must be held at least one month prior to the General Assembly/IUPAB Congress – the date will be set by the Secretary-General. Interested candidates for the Executive and Council shall submit in writing a nomination to the Secretary-General at least four weeks prior to the date of the Extraordinary General Assembly. Each nomination should include a Curriculum Vitae and a brief statement from the candidate (2-3 lines for candidates for Council, one page maximum for candidates for Officers) as to why they wish to stand for election. These documents will be distributed to all voting delegates at least 10 days before the Extraordinary General Assembly. Online voting will be open to delegates for 7 days. The results will be announced by email circulated at the virtual Extraordinary General Assembly. The elections will be normally carried out by an online and secret procedure. (i) The elections of the President-Elect and, when required, the Secretary- General and/or Treasurer will proceed as follows: Each eligible duly nominated delegate will place a number against the candidate for (a) President-Elect (b) Secretary-General and (c) Treasurer, where “1” indicates the delegate’s first preference, “2” the second preference, etc… The candidate(s) with the highest preferences shall be declared elected. In case of a tie, the acting President casts the deciding vote. Voting for Officers shall precede elections for Council. (ii) The election of the Council will proceed as follows: Each eligible duly nominate delegate will place a number against the candidates for Council, where: “1” indicates the delegate’s first preference, “2” the second preference, etc…numbering at least 12 candidates. The 12 candidates with the highest preferences shall be declared elected. In case of a tie, the President casts the deciding vote. A vote shall be deemed invalid if: (i) the same number is placed in more than one box or (ii) if not all boxes are numbered. (iii) The serving President-elect officially becomes President at the General Assembly held in conjunction with the triennial IUPAB Congress. All other elected Officers and Council members officially assume their duties at the same time.