Common use of Event Coordinator Clause in Contracts

Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the Parsonage at St. Johanes staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event Coordinator and notify the venue of this contact At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Parsonage at St. Johannes venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit. The St. ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ is an historic home and most of the furnishings are antiques or period reproductions. We require clients and guests to use the facilities in a respectful manner. Protective glass covers have been placed on furnishings to prevent damage during events. While these provide protection against day-to-day usage, they are not meant to be used as hot food or drink stations. Please consider this when deciding where food will be displayed and served.