Electronic Proposal Media Clause Samples
The 'Electronic Proposal Media' clause defines the use and acceptance of electronic formats for submitting proposals or related documents. It typically specifies which digital media or file types are acceptable, such as PDFs or online submission portals, and may outline requirements for security, authenticity, or file integrity. This clause ensures that both parties understand and agree on the technical standards for electronic submissions, reducing misunderstandings and streamlining the proposal process.
Electronic Proposal Media. The Offeror shall submit all volumes of its proposal electronically compatible with the operating system and applications defined in Section 2.2 (Operating System and Applications). The Offeror should group as much proposal material as possible for each submission to PIEE, and shall ensure the portions of the proposal that contain cost information are separate from the portions of the proposal that do not contain cost information. For this solicitation, ▇▇▇▇▇ ▇ (Small Business Subcontracting Plan and Small Business Participation Commitment Document (SBPCD)), Volume 4 (Cost); and Volume 5 (Contract Administration), contain cost information and should be delivered in separate files from the remainder of the proposal. Table G-3 (Proposal Structure) identifies the proposal structure for each volume. Each individual file within the Offeror’s proposal shall be no greater than 1GB in file size. Valid file extensions are shown in Table G-1.
Electronic Proposal Media. The Offeror shall submit all volumes of its proposal electronically on DVD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 (Operating System and Applications). The Offeror should put as much proposal material as possible on each DVD-ROM, keeping the portions of the proposal that contain pricing information on separate DVD-ROM(s) from the portions of the proposal that do not contain pricing information. For this solicitation, ▇▇▇▇▇ ▇ (Small Business Subcontracting Plan); Volume 5 Price; contain price information and should be delivered on separate DVD-ROM(s) from the remainder of the proposal. Table G-3 (Proposal Structure) identifies the proposal structure for each volume. The Offeror should submit two sets of DVD-ROMs. The first set of DVD-ROM disks should be marked "Original” and the second set of DVD- ROM disks should be marked "Backup”. The sets of DVD-ROM disks should be clearly marked with the Offeror's name and address, the point of contact's name and phone number, the proposal volumes contained therein, and “Source Selection Information – See FAR 2.101 and 3.104”.
Electronic Proposal Media. The Offeror shall submit all volumes of its proposal electronically via DoD Safe (▇▇▇▇▇://▇▇▇▇.▇▇▇▇.▇▇▇/) see paragraph 5.2 below. All proposal information shall be marked with “Source Selection Information – See FAR 2.101 and 3.104”.
Electronic Proposal Media. The Offeror shall submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.2.2 below. The Offeror shall put as much proposal material as possible on each CD-ROM, keeping the portions of the proposal that contain pricing information on separate CD-ROM(s) from the portions of the proposal that do not contain pricing information. The Offeror shall submit two sets of CD- ROMs that contain its proposal. One set of CD-ROM disks shall be marked "Master," the other shall be marked "Back-Up." Both sets of CD-ROM disks shall be clearly marked with the Offeror's name and address, the point of contact's name and phone number, solicitation number, proposal volumes contained and “For Official Use Only. Source Selection Sensitive Information – See FAR 2.101 and 3.104.”. The Offeror is responsible for ensuring electronic proposals are virus free in accordance with Section 2.2.4.
Electronic Proposal Media. The Offeror should submit all volumes of its proposal electronically on CD-ROM(s) compatible with the operating system and applications defined in Section 2.1.2 (Operating System and Applications). Table G-3 (Proposal Structure) identifies the proposal structure for each volume. The Offeror should submit two sets of CD-ROMs. The first set of CD-ROM disks should be marked "Original” and the second set of CD-ROM disks should be marked "Copy.”