Common use of Early Initiation of Process Clause in Contracts

Early Initiation of Process. Notwithstanding the foregoing, if a candidate requires only one (1) full course or one half (1/2) course of teaching to meet the eligibility criteria above (i.e. has taught at least four (4) half courses or two (2) full courses in the department) and has been in the department for at least three (3) of the last six (6) years, and if the candidate has then been appointed in a Winter academic session during which the candidate will reach or exceed all eligibility criteria, the candidate may request to initiate the process for advancement early, that is, the candidate may ask to be considered for advancement during that appointment in which the candidate will achieve the eligibility criteria for advancement. The candidate’s letter to the Chair requesting early initiation of process must be received no later than September 30 for F or Y courses, or January 31 for S courses. Advance Request for Classroom Observation If requested, in writing, by the candidate in advance of formal initiation of the advancement process, the Chair shall, subject to operational requirements, arrange for the classroom observation to be conducted during the candidate’s final qualifying course or courses. Advancement Process Within ten (10) working days of receipt of the candidate’s letter requesting advancement, the Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and two (2) or three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of the CUPE Local 3902 Unit #3 bargaining unit who holds the rank of Sessional Lecturer II or Sessional Lecturer III in the department, provided the member agrees to so serve. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. At the Chair’s discretion, Committee member(s) may be drawn from more than one department. Where the candidate will be reviewed under Special Circumstances and teaches in multiple departments, the Chair is encouraged to select Committee members in a manner that is representative of the Departments in which the candidate teaches. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. The Chair shall designate a member or members of the Committee to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration, and will indicate the date by which the material needs to be submitted, which can be no less than four (4) weeks from the date of the letter: • A curriculum vitae, which shall include a complete list of all courses taught in the past six (6) years (seven (7) years in the case of employment in more than one department) • A teaching dossier, which shall include representative course outlines, bibliographies and assignments • A statement from the candidate indicating how the material in the dossier and/or all curriculum vitae demonstrates the candidate’s currency with and mastery of the subject matter and superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s currency with and mastery of the subject matter and superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer II shall demonstrate that they have adhered to the following principles: An employee shall carry out responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to be accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Early Initiation of Process. Notwithstanding the foregoing, if a candidate requires only one (1) full course or one half (1/2) course of teaching to meet the eligibility criteria above (i.e. has taught at least four six (46) half courses or two three (23) full courses in the department) and has been in the department for at least three (3) of the last six (6) years, and if the candidate has then been appointed in a Winter academic session during which the candidate he/she will reach or exceed all eligibility criteria, the candidate may request to initiate the process for advancement early, that is, the candidate he or she may ask to be considered for advancement during that appointment in which the candidate will achieve he or she is achieving the eligibility criteria for advancement. The candidate’s letter to the Chair requesting early initiation of process must be received no later than September 30 for F or Y courses, or January 31 for S courses. Advance Request for Classroom Observation If requested, in writing, by the candidate in advance of formal initiation of the advancement process, the Chair shall, subject to operational requirements, arrange for the classroom observation to be conducted during the candidate’s final qualifying course or courses. Advancement Process Within ten (10) working days of receipt of the candidate’s letter requesting advancement, the Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and two (2) or three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of the CUPE Local 3902 Unit #3 bargaining unit who holds the rank of Sessional Lecturer II or Sessional Lecturer III in the department, provided the member agrees to so serve. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. At the Chair’s discretion, Committee member(s) may be drawn from more than one department. Where the candidate will be reviewed under Special Circumstances and teaches in multiple departments, the Chair is encouraged to select Committee members in a manner that is representative of the Departments in which the candidate teaches. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. The Chair shall designate a member or members of the Committee to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration, and will indicate the date by which the material needs to be submitted, which can be no less than four (4) weeks from the date of the letter: • A curriculum vitae, which shall include a complete list of all courses taught in the past six (6) years (seven (7) years in the case of employment in more than one department) • A teaching dossier, which shall include representative course outlines, bibliographies and assignments • A statement from the candidate indicating how the material in the dossier and/or all curriculum vitae demonstrates the candidate’s currency with and mastery of the subject matter and superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s currency with and mastery of the subject matter and his/her superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer II shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to be make himself or herself accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Early Initiation of Process. Notwithstanding the foregoing, if a candidate requires only one (1) full course or one half (1/2) course of teaching to meet the eligibility criteria above (i.e. has taught at least four six (46) half courses or two three (23) full courses in the department) and has been in the department for at least three (3) of the last six (6) years, and if the candidate has then been appointed in a Winter academic session during which the candidate he/she will reach or exceed all eligibility criteria, the candidate may request to initiate the process for advancement early, that is, the candidate he or she may ask to be considered for advancement during that appointment in which the candidate will achieve he or she is achieving the eligibility criteria for advancement. The candidate’s letter to the Chair requesting early initiation of process must be received no later than September 30 for F or Y courses, or January 31 for S courses. Advance Request for Classroom Observation If requested, in writing, by the candidate in advance of formal initiation of the advancement process, the Chair shall, subject to operational requirements, arrange for the classroom observation to be conducted during the candidate’s final qualifying course or courses. Advancement Process Within ten (10) working days of receipt of the candidate’s letter requesting advancement, the Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and two (2) or three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of the CUPE Local 3902 Unit #3 bargaining unit who holds the rank of Sessional Lecturer II or Sessional Lecturer III in the department, provided the member agrees to so serve. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. At the Chair’s discretion, Committee member(s) may be drawn from more than one department. Where the candidate will be reviewed under Special Circumstances and teaches in multiple departments, the Chair is encouraged to select Committee members in a manner that is representative of the Departments in which the candidate teaches. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. The Chair shall designate a member or members of the Committee to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration, and will indicate the date by which the material needs to be submitted, which can be no less than four (4) weeks from the date of the letter: •  A curriculum vitae, which shall include a complete list of all courses taught in the past six (6) years (seven (7) years in the case of employment in more than one department) •  A teaching dossier, which shall include representative course outlines, bibliographies and assignments •  A statement from the candidate indicating how the material in the dossier and/or all curriculum vitae demonstrates the candidate’s currency with and mastery of the subject matter and superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s currency with and mastery of the subject matter and his/her superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer II shall demonstrate that they have adhered to the following principles: An employee shall carry out his or her responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to be make himself or herself accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of his or her students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.

Early Initiation of Process. Notwithstanding the foregoing, if a candidate requires only one (1) full course or one half (1/2) course of teaching to meet the eligibility criteria above (i.e. has taught at least four (4) half courses or two (2) full courses in the department) and has been in the department for at least three (3) of the last six (6) years, and if the candidate has then been appointed in a Winter academic session during which the candidate will reach or exceed all eligibility criteria, the candidate may request to initiate the process for advancement early, that is, the candidate may ask to be considered for advancement during that appointment in which the candidate will achieve the eligibility criteria for advancement. The candidate’s letter to the Chair requesting early initiation of process must be received no later than September 30 for F or Y courses, or January 31 for S courses. Advance Request for Classroom Observation If requested, in writing, by the candidate in advance of formal initiation of the advancement process, the Chair shall, subject to operational requirements, arrange for the classroom observation to be conducted during the candidate’s final qualifying course or courses. Advancement Process Within ten (10) working days of receipt of the candidate’s letter requesting advancement, the Chair of the candidate’s advancing department will respond in writing to the candidate, advising the candidate of the names of the Advancement Committee, which shall be composed of the Chair (who shall act as Chair of the Committee), another relevant academic administrator, and two (2) or three (3) other members of the teaching staff, appointed by the Chair. Where possible, one of the members of the Committee shall be a member of the CUPE Local 3902 Unit #3 bargaining unit who holds the rank of Sessional Lecturer II or Sessional Lecturer III in the department, provided the member agrees to so serve. Where practicable, at least one of the Committee members will have a field of expertise closely related to the courses the candidate teaches. At the Chair’s discretion, Committee member(s) may be drawn from more than one department. Where the candidate will be reviewed under Special Circumstances and teaches in multiple departments, the Chair is encouraged to select Committee members in a manner that is representative of the Departments in which the candidate teaches. Within two (2) weeks of the date of the Chair’s letter, the candidate may advise the Chair in writing of any express reservations with respect to the appointed members. The Chair will then advise the candidate in writing of the final composition of the Advancement Committee and the anticipated timing of its review and decision. The Chair shall designate a member or members of the Committee to observe the candidate in the classroom as a critical and requisite part of the advancement process. The candidate shall be advised of the observer(s) and the date(s) of the observation(s). The observer(s) shall prepare a confidential written report for submission to the Advancement Committee. Student evaluations considered by the Advancement Committee shall be provided by the advancing department. Such evaluations may include evaluations for courses taught outside the advancing Department. The candidate’s employment file(s) shall also be available to the Committee. The initial letter to the candidate will also identify the written material to be submitted by the candidate for the Committee’s consideration, and will indicate the date by which the material needs to be submitted, which can be no less than four (4) weeks from the date of the letter: • x A curriculum vitae, which shall include a complete list of all courses taught in the past six (6) years (seven (7) years in the case of employment in more than one department) • x A teaching dossier, which shall include representative course outlines, bibliographies and assignments • x A statement from the candidate indicating how the material in the dossier and/or all curriculum vitae demonstrates the candidate’s currency with and mastery of the subject matter and superior classroom teaching. The focus of these submissions shall be to demonstrate the candidate’s currency with and mastery of the subject matter and superior classroom teaching. In addition, all those who are raised to the rank of Sessional Lecturer II shall demonstrate that they have adhered to the following principles: An employee shall carry out responsibility for teaching with all due attention to the establishment of fair and ethical dealings with students, taking care to be accessible to students for academic consultation, to inform students adequately regarding course formats, assignments, and methods of evaluation, to maintain teaching schedules in all but exceptional circumstances, to inform students adequately of any necessary cancellation and rescheduling of instructions and to comply with established procedures and deadlines for determining, reporting and reviewing the grades of students. In performance of their duties, they shall deal fairly and ethically with their colleagues, shall avoid discrimination, shall not infringe their colleagues’ academic freedom, and shall observe appropriate principles of confidentiality.