Document Tracking Clause Samples
The Document Tracking clause establishes procedures for monitoring and recording the movement, access, and status of documents related to an agreement or project. Typically, this involves maintaining logs or using tracking systems to ensure that all parties are aware of where documents are, who has handled them, and any changes made. By implementing such measures, the clause helps prevent loss, unauthorized alterations, or miscommunication regarding important documents, thereby ensuring accountability and transparency throughout the document lifecycle.
Document Tracking. Consultant shall use document tracking software to log, track and process all correspondence, submittals, RFIs, cost quotations, potential change orders, change orders, claims, progress payment requests, and other documents received at the field office. At the completion of the project, the master set of project files shall be indexed and turned over to the District. The master set of the project files shall be submitted in both hard and digital formats.
Document Tracking. EVRI shall be responsible for reviewing all Loan Documents, as more particularly set forth on Exhibit B. To accomplish this, EVRI shall provide sufficient instructions to customers so that the Loan Documents will be sent to EVRI on a timely basis. EVRI shall review the Loan Documents to ensure they have all been received and properly completed with all required information and satisfy all of Bank's Loan Standards and Operations Procedures, as well as the provisions of this Agreement. If any Loan Documents are missing or are not in proper form, EVRI shall contact the customer to remedy the discrepancy and obtain conforming Loan Documents. EVRI shall prepare and maintain the document file in accordance with Bank's Operations Procedures and documentation standards.
Document Tracking. City shall implement, manage and maintain an information and management system using EADOC. This will include, but not be limited to, managing and maintaining all document files. The PCS will follow City procedures for filing and tracking documents in EADOC.
Document Tracking. All documentation, including specifications, manuals, guides, and correspondence, shall be numbered and tracked by both project management teams. Document tracking ensures consistent communication with clear collaboration between the Contractor and Duquesne. Document numbering and tracking schemes shall be determined, jointly, by the project management teams. A specific transmittal form will be developed for use throughout the Agreement.
Document Tracking. The IETF Secretariat tracks the status of Internet-Drafts from posting of the initial versions through publication as RFCs. When Internet-Drafts are under review by the IESG, the Secretariat tracks the progress of the review from the initial request to publish the Internet-Draft as an RFC through the processing of the Internet-Draft by the RFC Editor. The Secretariat uses two internal tools to track the status of Internet-Drafts: a Web interface to the IETF database, and a Secretariat/IESG version of the I-D Tracker. The Secretariat tracks the status of Internet-Drafts by updating the IETF database via an internal Web interface. When the initial version (version -00) of an Internet-Draft is submitted, the Secretariat adds the following information about the Internet-Draft to the database: Document Name Filename Version Number (-00 for new Internet-Drafts) File Formats Available (.txt, .ps, .pdf) Working Group (if applicable) Start Date Status (“Active” for new Internet-Drafts) Number of Pages Abstract Authors (currently limited to one or two)
Document Tracking. As ATI receives the boxes of documents from the County of San Mateo Human Services Agency, each box will be logged into the ATI document tracking system to track boxes throughout the conversion process. In this way, ATI can provide emergency response to the County of San Mateo Human Services Agency to fulfill the need for an entire file or copies of specific pages.