Common use of Distribution of Awards Clause in Contracts

Distribution of Awards. ‌‌ Effective Date: 06/01/2006 Generally, distribution of awards is at the discretion of the AO. At the minimum, a copy of the agreement document and all amendments to the award must be part of the official award file and provided to the:‌ ● Recipient, ● AOR, ● Office responsible for payment under the agreement, and ● Accounting station, if it is different from the office responsible for payment. If payment is by letter of credit, the AO must immediately send a scanned copy of the award and any amendment by email to the Bureau for Management, Office of the Chief Financial Officer, Cash Management and Payment Division (M/CFO/CMP) at the Letter of Credit Activity mailbox: xxx@xxxxx.xxx. Because the funds are obligated when the AO signs the award, the AO should not obtain the recipient’s signature before sending the award to M/CFO/CMP. The AO must provide M/CFO/CMP with the signed award letter or amendment cover page, accounting and appropriation data, and the schedule. The AO must send the award or amendment to M/CFO/CMP within 10 business days after signing it. 303.3.18 Award Administration‌ Effective Date: 03/08/2022 Award administration includes all interactions concerning the award between USAID officials and the recipient from the time the award is made until the end of USAID support. The specific nature and extent of award administration varies from award to award in the normal exercise of Federal responsibilities. It ranges from reviewing and analyzing performance reports and performing site visits to specific elements of substantial involvement by USAID under a cooperative agreement. The Agency's role in administration is limited to measuring and evaluating the recipient's progress and any appropriate substantial involvement. The Agency and its representatives must not control or try to control the recipient’s or any subrecipient’s day-to-day management of the program.

Distribution of Awards. ‌‌ Effective Date: 06/01/2006 Generally, distribution of awards is at the discretion of the AO. At the minimum, a copy of the agreement document and all amendments to the award must be part of the official award file and provided to the:‌ ● Recipient, Recipient,‌ ● AOR, AOR,‌ ● Office responsible for payment under the agreement, and and‌ ● Accounting station, if it is different from the office responsible for payment. payment.‌ If payment is by letter of credit, the AO must immediately send a scanned copy of the award and any amendment by email to the Bureau for Management, Office of the Chief Financial Officer, Cash Management and Payment Division (M/CFO/CMP) at the Letter of Credit Activity mailbox: xxx@xxxxx.xxx. Because the funds are obligated when the AO signs the award, the AO should not obtain the recipient’s signature before sending the award to M/CFO/CMP. The AO must provide M/CFO/CMP with the signed award award‌ letter or amendment cover page, accounting and appropriation data, and the schedule. The AO must send the award or amendment to M/CFO/CMP within 10 business days after signing it. it.‌ 303.3.18 Award Administration‌ Effective Date: 03/08/2022 12/29/2022 Award administration includes all interactions concerning the award between USAID officials and the recipient from the time the award is made until the end of USAID support. The specific nature and extent of award administration varies from award to award in the normal exercise of Federal responsibilities. It ranges from reviewing and analyzing performance reports and performing site visits to specific elements of substantial involvement by USAID under a cooperative agreement. The Agency's role in administration is limited to measuring and evaluating the recipient's progress and any appropriate substantial involvement. The Agency and its representatives must not control or try to control the recipient’s or any subrecipient’s day-to-day management of the program.

Distribution of Awards. ‌‌ Effective Date: 06/01/2006 Generally, distribution of awards is at the discretion of the AO. At the minimum, a copy of the agreement document and all amendments to the award must be part of the official award file and provided to the:‌ ● Recipient, Recipient,‌ ● AOR, AOR,‌ ● Office responsible for payment under the agreement, and and‌ ● Accounting station, if it is different from the office responsible for payment. payment.‌ If payment is by letter of credit, the AO must immediately send a scanned copy of the award and any amendment by email to the Bureau for Management, Office of the Chief Financial Officer, Cash Management and Payment Division (M/CFO/CMP) at the Letter of Credit Activity mailbox: xxx@xxxxx.xxx. Because the funds are obligated when the AO signs the award, the AO should not obtain the recipient’s signature before sending the award to M/CFO/CMP. The AO must provide M/CFO/CMP with the signed award letter or amendment cover page, accounting and appropriation data, and the schedule. The AO must send the award or amendment to M/CFO/CMP within 10 business days after signing it. it.‌‌ 303.3.18 Award Administration‌ Administration‌‌‌ Effective Date: 03/08/2022 10/24/2023 Award administration includes all interactions concerning the award between USAID officials and the recipient from the time the award is made until the end of USAID support. The specific nature and extent of award administration varies from award to award in the normal exercise of Federal responsibilities. It ranges from reviewing and analyzing performance reports and performing site visits to specific elements of substantial involvement by USAID under a cooperative agreement. agreement.‌ The Agency's role in administration is limited to measuring and evaluating the recipient's progress and any appropriate substantial involvement. The Agency and its representatives must not control or try to control the recipient’s or any subrecipient’s subrecipient’s‌ day-to-day management of the program.

Distribution of Awards. ‌‌ Effective Date: 06/01/2006 Generally, distribution of awards is at the discretion of the AO. At the minimum, a copy of the agreement document and all amendments to the award must be part of the official award file and provided to the:‌ ● Recipient, Recipient,‌ ● AOR, AOR,‌ ● Office responsible for payment under the agreement, and and‌ ● Accounting station, if it is different from the office responsible for payment. payment.‌ If payment is by letter of credit, the AO must immediately send a scanned copy of the award and any amendment by email to the Bureau for Management, Office of the Chief Financial Officer, Cash Management and Payment Division (M/CFO/CMP) at the Letter of Credit Activity mailbox: xxx@xxxxx.xxx. Because the funds are obligated when the AO signs the award, the AO should not obtain the recipient’s signature before sending the award to M/CFO/CMP. The AO must provide M/CFO/CMP with the signed award award‌ letter or amendment cover page, accounting and appropriation data, and the schedule. The AO must send the award or amendment to M/CFO/CMP within 10 business days after signing it. it.‌ 303.3.18 Award Administration‌ Administration‌‌ Effective Date: 03/08/2022 12/29/2022 Award administration includes all interactions concerning the award between USAID officials and the recipient from the time the award is made until the end of USAID support. The specific nature and extent of award administration varies from award to award in the normal exercise of Federal responsibilities. It ranges from reviewing and analyzing performance reports and performing site visits to specific elements of substantial involvement by USAID under a cooperative agreement. agreement.‌ The Agency's role in administration is limited to measuring and evaluating the recipient's progress and any appropriate substantial involvement. The Agency and its representatives must not control or try to control the recipient’s or any subrecipient’s day-to-day management of the program.program.‌