Common use of DEPARTMENT FILES Clause in Contracts

DEPARTMENT FILES. (a) All personnel records (including, but not limited to home addresses, phone numbers and pictures of members) shall be kept confidential and never released to any person other than officials of the Department or upon the written authorization of the member involved or by court order. (b) A member shall have the right to include in his personnel record and in any other file kept by the Department, a written refutation of any material he considered to be detrimental. (c) Members may inspect their personnel files upon separation and/or retirement during business hours. (d) All members shall be granted access to their department and personnel records according to Public Act No. 397, Public Acts of 1978, effective January 1, 1979. (e) The City, upon written request, shall remove disciplinary records every two (2) years from date of incident from a Command Officer's service file. The City, upon written request, shall remove all other complaints every three (3) years from the date of incident from all files of members of the unit including internal affairs investigation files.