Delegate Agencies Sample Clauses
The Delegate Agencies clause defines the roles and responsibilities of third-party organizations or entities that are authorized to act on behalf of the primary contracting party. In practice, this clause outlines the scope of authority granted to these agencies, the standards they must adhere to, and any reporting or oversight requirements imposed by the main contract. Its core function is to ensure that any delegated tasks are performed in accordance with the contract’s terms, thereby maintaining accountability and consistency even when duties are outsourced or assigned to external parties.
Delegate Agencies. (1) If LPHA has a Subcontract for Immunization Services LPHA must complete a Delegate Addendum. A new Delegate ▇▇▇▇▇▇▇▇ must be signed when either of the authorized signers changes or upon request.
(2) (Quality Assurance only) LPHA must participate in Delegate Agency’s biennial VFC compliance site visits with an OHA site visit reviewer.
Delegate Agencies. If LPHA has a Subcontract for Immunization Services LPHA must complete a Delegate Addendum. A new Delegate ▇▇▇▇▇▇▇▇ must be signed when either of the authorized signers changes or upon request. (Quality Assurance only) LPHA must participate in Delegate Agency’s biennial VFC compliance site visits with an OHA site visit reviewer. Vaccines must be administered as directed in the most current, signed version of OHA’s Model Standing Orders for Immunization Protocols. LPHA must ensure that Clinical Immunization Staff annually view a minimum of one hour of immunization-specific continuing education like the Epidemiology and Prevention of Vaccine-Preventable Diseases program or the annual Immunization Update. Other immunization continuing education from sources like the CDC, Children’s Hospital of Philadelphia, American Academy of Pediatrics, etc. are also acceptable. In connection with the administration of a vaccine, LPHA must: Confirm that a recipient, parent, or legal representative has read, or has had read to them, the VIS and has had their questions answered prior to the administration of the vaccine. Make the VIS available in other languages or formats when needed (e.g., when English is not a patient’s primary language or for those needing the VIS in braille.) Provide to the recipient, parent or legal representative, documentation of vaccines received at visit. LPHA may provide a new immunization record or update the recipient’s existing handheld record. Screen for contraindications and precautions prior to administering vaccine and document that screening has occurred. Document administration of an immunization using a vaccine administration record or electronic equivalent, including all federally-required charting elements. (Note- ALERT IIS does not record all federally-required elements and cannot be used as a replacement for this requirement.) If LPHA documents vaccine administration electronically, LPHA must demonstrate the ability to override a VIS date in their EHR system to record the actual publication date.. Comply with state and federal statutory and regulatory retention schedules, available for review at ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇.▇▇▇/archives/Documents/recordsmgmt/sched/schedule-health-public.pdfhttp://▇▇▇▇▇▇.▇▇▇.▇▇▇▇▇.▇▇.▇▇/doc/recmgmt/sched/special/state/sched/20120011ohaphdrrs.pdf, or OHA’s office located at ▇▇▇ ▇▇ ▇▇▇▇▇▇ ▇▇, ▇▇▇▇▇ ▇▇▇, ▇▇▇▇▇▇▇▇, ▇▇ ▇▇▇▇▇. Comply with Vaccine Billing Standards. See Attachment 1 to this Program Element, incorporate...
Delegate Agencies. (a) Subject to clause 30.2(b), a Requesting Agency or a Data Holding Agency, or one or more Requesting Agencies and/or Data Holding Agencies within the same jurisdictions acting jointly, may appoint another Agency (in this clause 30.2, the Delegate Agency) from within the same jurisdiction (which need not be a Participant) to coordinate or undertake on its or their behalf:
(i) the management of User Accounts (including, but not limited to, the creation, modification and deactivation of User Accounts) ;
(ii) monitoring use of the Services by Requesting Agencies:
A. using a Service to access Data Sources within that jurisdiction (except where use of the Services is for protecting Legally Assumed Identities); and/or
B. within that jurisdiction in respect of their access to any available Data Sources (except where use of the Services is for protecting Legally Assumed Identities);
(iii) the conduct of Annual Audits in accordance with this Agreement; and/or
(iv) the performance of any other obligations or functions under this Agreement.
(b) Before:
(i) appointing or replacing a Delegate Agency; or
(ii) defining or modifying the scope of a Delegate Agency’s responsibilities, the relevant Requesting Agencies and/or Data Holding Agencies must obtain the prior approval of the Governing Body for:
(iii) the appointment of the Delegate Agency; and
(iv) the specific functions to be performed by the Delegate Agency.
(c) Nothing in this clause 30.2 derogates from a Participant’s obligations under this Agreement. Each Participant is responsible and liable under this Agreement for any acts or omissions undertaken on its behalf by a Delegate Agency.
PART 3 DATA SOURCE ACCESS CONDITIONS
Delegate Agencies. All Delegate Agencies to which the LPHA supplies State-Supplied Vaccine/IG must agree to the requirements as spelled out in the County Delegate Agency Vaccine Certification “D”, a copy of which is available from the Oregon Health Authority’s Immunization Program at (▇▇▇) ▇▇▇-▇▇▇▇.
i. LPHA shall complete a County Delegate Agency Vaccine Certification “D” for every Delegate Agency biennially. This Certification “D”, when executed by the LPHA and acknowledged and agreed to by a Delegate Agency, serves as the agreement between the LPHA and that Delegate Agency.
ii. LPHA shall review each Delegate Agency on-site biennially using the Delegate Agency Review Tool, which Oregon Health Authority will provide to LPHA.
Delegate Agencies. Delegate Agencies that provide Head Start services shall comply with criminal record clearance requirements set forth in Section 648A(g)(3) of the Head Start Act; 45 CFR § 1302.90(b); and applicable California Community Care Licensing regulations.