Common use of Data Collection and Reporting Clause in Contracts

Data Collection and Reporting. 64. Elimination of the harmful and unlawful practice of arrests for investigative purposes without probable cause requires ongoing and active collection of data, analysis, and periodic review to ensure that the practice has been eliminated and does not recur. VPPD will collect and maintain all data and records necessary to review VPPD’s compliance with this Agreement, and to ensure transparency and wide public access to information related to the lawfulness of VPPD’s field interviews, investigatory stops, interrogations, and citations as permitted by law. 65. Within 270 days of the Effective Date, VPPD will develop a data collection system that will provide for the review of officer investigatory stops, citations, arrests, and interrogations to ensure that officers comply with constitutional standards and this Agreement. 66. VPPD will regularly analyze the data collected to ensure that all stops, arrests, and interrogations are lawfully conducted and meet constitutional standards, and to inform necessary changes to policies and training. 67. Within 60 days of the Effective Date, VPPD will develop a system to track interrogations conducted by VPPD employees. The system will include documentation of the person interrogated, the date and time of the interrogation, the length of the interrogation, the officer(s) present, and the corresponding investigative file number. 68. VPPD’s data collection system will require officers to document the following for investigatory stops and arrests: a. The identity of the person(s), if known; b. The officer’s name and badge number; c. The date, time, and location of the stop; d. The approximate duration of the stop; e. If a non-vehicle stop (e.g., pedestrian or bicycle), the number of persons stopped; f. The reason for the stop, including a specific, individualized description of the facts creating reasonable suspicion; g. If a vehicle stop, whether the driver or any passenger was required to exit the vehicle, and reason; h. Whether any person was asked to consent to a search and whether such consent was given; i. Whether officers conducted a weapons ▇▇▇▇▇ during the stop and, if so, the specific and articulable facts establishing reasonable suspicion that the person was armed and dangerous; j. Whether officers conducted a search based on probable cause and, if so, the facts establishing probable cause to conduct a search; k. Whether any weapon, contraband or evidence was seized from any person, and nature of the weapon, contraband or evidence; l. The outcome of the stop, including whether officers issued a civil or criminal citation, made an arrest, or issued a warning; and m. A unique identifying report number, allowing the documentation to be matched with the investigative file and documentation of any criminal or civil citations or arrests that result from the stop. 69. The City will produce an annual report describing VPPD activity and will make that report publicly available on the City’s website and also upon request. The City will not be required to make public information that must remain confidential to protect public safety. The annual report will further provide information regarding the City’s implementation and status of this Agreement. 70. Subject to applicable law, the annual report will address: a. Stop and arrest data and any analysis of that data that was undertaken; b. Data related to complaints of improper stops, arrests, or interrogations, including but not limited to the number of misconduct complaints made and investigated, the outcome of the investigations, and the mode of resolution, as well as analysis of that data to identify trends; and c. Additional topics as deemed appropriate by the City in its discretion to promote transparency and identify the accomplishments, actions, and continuing needs of the City. 71. Within six months of the Effective Date, the City will publically post a status report. This report will delineate the steps taken by the City during the reporting period to implement this Agreement, the City’s assessment of the status of its progress, and plans to correct any problems. Following this initial status report, VPPD will file a status report every six months thereafter while this Agreement is in effect, in which it will additionally respond to any concerns raised by the DOJ or identified in the previous report.

Data Collection and Reporting. ‌ 64. Elimination of the harmful and unlawful practice of arrests for investigative purposes without probable cause requires ongoing and active collection of data, analysis, and periodic review to ensure that the practice has been eliminated and does not recur. VPPD will collect and maintain all data and records necessary to review VPPD’s compliance with this Agreement, and to ensure transparency and wide public access to information related to the lawfulness of VPPD’s field interviews, investigatory stops, interrogations, and citations as permitted by law. 65. Within 270 days of the Effective Date, VPPD will develop a data collection system that will provide for the review of officer investigatory stops, citations, arrests, and interrogations to ensure that officers comply with constitutional standards and this Agreement. 66. VPPD will regularly analyze the data collected to ensure that all stops, arrests, and interrogations are lawfully conducted and meet constitutional standards, and to inform necessary changes to policies and training. 67. Within 60 days of the Effective Date, VPPD will develop a system to track interrogations conducted by VPPD employees. The system will include documentation of the person interrogated, the date and time of the interrogation, the length of the interrogation, the officer(s) present, and the corresponding investigative file number. 68. VPPD’s data collection system will require officers to document the following for investigatory stops and arrests: a. The identity of the person(s), if known; b. The officer’s name and badge number; c. The date, time, and location of the stop; d. The approximate duration of the stop; e. If a non-vehicle stop (e.g., pedestrian or bicycle), the number of persons stopped; f. The reason for the stop, including a specific, individualized description of the facts creating reasonable suspicion; g. If a vehicle stop, whether the driver or any passenger was required to exit the vehicle, and reason; h. Whether any person was asked to consent to a search and whether such consent was given; i. Whether officers conducted a weapons ▇▇▇▇▇ during the stop and, if so, the specific and articulable facts establishing reasonable suspicion that the person was armed and dangerous; j. Whether officers conducted a search based on probable cause and, if so, the facts establishing probable cause to conduct a search; k. Whether any weapon, contraband or evidence was seized from any person, and nature of the weapon, contraband or evidence; l. The outcome of the stop, including whether officers issued a civil or criminal citation, made an arrest, or issued a warning; and m. A unique identifying report number, allowing the documentation to be matched with the investigative file and documentation of any criminal or civil citations or arrests that result from the stop. 69. The City will produce an annual report describing VPPD activity and will make that report publicly available on the City’s website and also upon request. The City will not be required to make public information that must remain confidential to protect public safety. The annual report will further provide information regarding the City’s implementation and status of this Agreement. 70. Subject to applicable law, the annual report will address: a. Stop and arrest data and any analysis of that data that was undertaken; b. Data related to complaints of improper stops, arrests, or interrogations, including but not limited to the number of misconduct complaints made and investigated, the outcome of the investigations, and the mode of resolution, as well as analysis of that data to identify trends; and c. Additional topics as deemed appropriate by the City in its discretion to promote transparency and identify the accomplishments, actions, and continuing needs of the City. 71. Within six months of the Effective Date, the City will publically post a status report. This report will delineate the steps taken by the City during the reporting period to implement this Agreement, the City’s assessment of the status of its progress, and plans to correct any problems. Following this initial status report, VPPD will file a status report every six months thereafter while this Agreement is in effect, in which it will additionally respond to any concerns raised by the DOJ or identified in the previous report.

Data Collection and Reporting. 64‌ 66. Elimination of the harmful and unlawful practice of arrests for investigative purposes without probable cause requires ongoing and active collection of data, analysis, and periodic review to ensure that the practice has been eliminated and does not recur. VPPD EPSO will collect and maintain all data and records necessary to review VPPDEPSO’s compliance with this Agreement, and to ensure transparency and wide public access to information related to the lawfulness of VPPDEPSO’s field interviews, investigatory stops, interrogations, and citations as permitted by law. 6567. Within 270 365 days of the Effective Date, VPPD EPSO will develop a data collection system that will provide for the review of officer investigatory stops, citations, arrests, and interrogations to ensure that officers comply with constitutional standards and this Agreement. 6668. VPPD EPSO will regularly analyze the data collected to ensure that all stops, arrests, and interrogations are lawfully conducted and meet constitutional standards, and to inform necessary changes to policies and training. 6769. Within 60 90 days of the Effective Date, VPPD EPSO will develop a system to track interrogations conducted by VPPD employeesEPSO officers or detectives. The system will include documentation of the person interrogated, the date and time of the interrogation, the length of the interrogation, the officer(s) present, and the corresponding investigative file number. 6870. VPPDEPSO’s data collection system will require officers to document the following for investigatory stops and arrests: a. The identity of the person(s), if known; b. The officer’s name and badge number; c. The date, time, and location of the stop; d. The approximate duration of the stop; e. If a non-vehicle stop (e.g., pedestrian or bicycle), the number of persons stopped; f. The reason for the stop, including a specific, individualized description of the facts creating reasonable suspicion; g. If a vehicle stop, whether the driver or any passenger was required to exit the vehicle, and reason; h. Whether any person was asked to consent to a search and whether such consent was given; i. Whether officers conducted a weapons ▇▇▇▇▇ during the stop and, if so, the specific and articulable facts establishing reasonable suspicion that the person was armed and dangerous; j. Whether officers conducted a search based on probable cause and, if so, the facts establishing probable cause to conduct a search; k. Whether any weapon, contraband or evidence was seized from any person, and nature of the weapon, contraband or evidence; l. The outcome of the stop, including whether officers issued a civil or criminal citation, made an arrest, or issued a warning; and m. A unique identifying report number, allowing the documentation to be matched with the investigative file and documentation of any criminal or civil citations or arrests that result from the stop. 6971. The City Sheriff will produce an annual report describing VPPD EPSO activity and will make that report publicly available on the CitySheriff’s website and also upon request. The City Sheriff will not be required to make public information that must remain confidential to protect public safety. The annual report will further provide information regarding the CitySheriff’s implementation and status of this Agreement. 7072. Subject to applicable law, the annual report will address: a. Stop and arrest data and any analysis of that data that was undertaken; b. Data related to complaints of improper stops, arrests, or interrogations, including but not limited to the number of misconduct complaints made and investigated, ; the outcome of the investigations, ; and the mode of resolution, as well as analysis of that data to identify trends; and; c. Additional topics as deemed appropriate by the City Sheriff in its discretion to promote transparency and identify the accomplishments, actions, and continuing needs of the CitySheriff. 7173. Within six months of the Effective Date, the City Sheriff will publically post a status report. This report will delineate the steps taken by the City Sheriff during the reporting period to implement this Agreement, ; the CitySheriff’s assessment of the status of its progress, ; and plans to correct any problems. Following this initial status report, VPPD EPSO will file a status report every six months thereafter while this Agreement is in effect, in which it will additionally respond to any concerns raised by the DOJ or identified in the previous report.

Data Collection and Reporting. 6466. Elimination of the harmful and unlawful practice of arrests for investigative purposes without probable cause requires ongoing and active collection of data, analysis, and periodic review to ensure that the practice has been eliminated and does not recur. VPPD EPSO will collect and maintain all data and records necessary to review VPPDEPSO’s compliance with this Agreement, and to ensure transparency and wide public access to information related to the lawfulness of VPPDEPSO’s field interviews, investigatory stops, interrogations, and citations as permitted by law. 6567. Within 270 365 days of the Effective Date, VPPD EPSO will develop a data collection system that will provide for the review of officer investigatory stops, citations, arrests, and interrogations to ensure that officers comply with constitutional standards and this Agreement. 6668. VPPD EPSO will regularly analyze the data collected to ensure that all stops, arrests, and interrogations are lawfully conducted and meet constitutional standards, and to inform necessary changes to policies and training. 6769. Within 60 90 days of the Effective Date, VPPD EPSO will develop a system to track interrogations conducted by VPPD employeesEPSO officers or detectives. The system will include documentation of the person interrogated, the date and time of the interrogation, the length of the interrogation, the officer(s) present, and the corresponding investigative file number. 6870. VPPDEPSO’s data collection system will require officers to document the following for investigatory stops and arrests: a. The identity of the person(s), if known; b. The officer’s name and badge number; c. The date, time, and location of the stop; d. The approximate duration of the stop; e. If a non-vehicle stop (e.g., pedestrian or bicycle), the number of persons stopped; f. The reason for the stop, including a specific, individualized description of the facts creating reasonable suspicion; g. If a vehicle stop, whether the driver or any passenger was required to exit the vehicle, and reason; h. Whether any person was asked to consent to a search and whether such consent was given; i. Whether officers conducted a weapons ▇▇▇▇▇ during the stop and, if so, the specific and articulable facts establishing reasonable suspicion that the person was armed and dangerous; j. Whether officers conducted a search based on probable cause and, if so, the facts establishing probable cause to conduct a search; k. Whether any weapon, contraband or evidence was seized from any person, and nature of the weapon, contraband or evidence; l. The outcome of the stop, including whether officers issued a civil or criminal citation, made an arrest, or issued a warning; and m. A unique identifying report number, allowing the documentation to be matched with the investigative file and documentation of any criminal or civil citations or arrests that result from the stop. 6971. The City Sheriff will produce an annual report describing VPPD EPSO activity and will make that report publicly available on the CitySheriff’s website and also upon request. The City Sheriff will not be required to make public information that must remain confidential to protect public safety. The annual report will further provide information regarding the CitySheriff’s implementation and status of this Agreement. 7072. Subject to applicable law, the annual report will address: a. Stop and arrest data and any analysis of that data that was undertaken; b. Data related to complaints of improper stops, arrests, or interrogations, including but not limited to the number of misconduct complaints made and investigated, ; the outcome of the investigations, ; and the mode of resolution, as well as analysis of that data to identify trends; and; c. Additional topics as deemed appropriate by the City Sheriff in its discretion to promote transparency and identify the accomplishments, actions, and continuing needs of the CitySheriff. 7173. Within six months of the Effective Date, the City Sheriff will publically post a status report. This report will delineate the steps taken by the City Sheriff during the reporting period to implement this Agreement, ; the CitySheriff’s assessment of the status of its progress, ; and plans to correct any problems. Following this initial status report, VPPD EPSO will file a status report every six months thereafter while this Agreement is in effect, in which it will additionally respond to any concerns raised by the DOJ or identified in the previous report.