Common use of Consultant’s Books and Records Clause in Contracts

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for three years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon written request by CITY or its designated representative. Copies of such documents or records shall be provided directly to the CITY for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. (c) Where CITY has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to CITY, as well as to its successors-in-interest and authorized representatives.

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for three years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon written request by CITY or its designated representativerepresentative with reasonable notice. Copies of such documents or records shall be provided directly to the CITY for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. (c) Where CITY has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to CITY, as well as to its successors-in-interest and authorized representatives.

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's and any of CONSULTANT's subcontractors' performance of services pursuant to this AGREEMENT. CONSULTANT shall maintain any and all drafts of studies or planning documents, correspondence, notices, ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for three five (5) years from the date end of execution the term of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon written request by CITY CITY, Federal government, State of California, or its their designated representativerepresentatives. Copies of such documents or records shall be provided directly to the CITY requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. (c) Where CITY has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to CITY, as well as to its successors-in-interest and authorized representatives. (d) CONSULTANT shall prepare and submit to CITY reports concerning the performance of the work in this AGREEMENT as CITY shall require.

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or other documents or records evidencing or relating to work, charges for services, expenditures and disbursements charged supplies, materials, or equipment provided to CITY pursuant AGENCY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any . B. CONSULTANT shall maintain all documents and all such documents records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or records shall be maintained for three years any longer period required by law, from the date of execution termination or completion of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expendituresAGREEMENT. (b) C. Any and all records or documents required to be maintained pursuant to this section AGREEMENT shall be made available for inspectioninspection or audit, audit and copyingat no cost to AGENCY, at any time during regular business hours, upon written request by CITY the AGENCY's General Counsel, Executive Director, Director of Finance/Budget, City Auditor, City Manager, or its a designated representativerepresentative of any of these officers. Copies of such documents or records shall be provided directly to AGENCY for inspection at the CITY for inspection, audit and copying AGENCY office when it is practical to do so; otherwise. Otherwise, unless an alternative is mutually agreed upon, such documents and the records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. (c) D. Where CITY AGENCY has reason to believe that any of the such records or documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution dissolution, disbandment or termination of CONSULTANT's business, CITY AGENCY may, by written requestrequest by any of the above- named officers, require that custody of such documents or the records be given to the requesting party AGENCY and that such the records and documents and records be maintained by at the requesting partyAGENCY office. Access to such records and documents and records shall be granted to CITYany party authorized by CONSULTANT, as well as to its successorsCONSULTANT's representatives, or CONSULTANT's successor-in-interest and authorized representatives.interest. 591503.doc 11/6/2009

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or other documents or records evidencing or relating to work, charges for services, or expenditures and disbursements charged to CITY pursuant SUCCESSOR AGENCY for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any . B. CONSULTANT shall maintain all documents and all such documents records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or records shall be maintained for three years any longer period required by law, from the date of execution termination or completion of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expendituresAGREEMENT. (b) C. Any and all records or documents required to be maintained pursuant to this section AGREEMENT shall be made available for inspection, inspection or audit and copyingat no cost to SUCCESSOR AGENCY, at any time during regular business hours, upon written request by CITY the SUCCESSOR AGENCY’s Executive Officer or its a designated representative. Copies of such documents or records shall be provided directly to SUCCESSOR AGENCY for inspection at the CITY for inspection, audit and copying SUCCESSOR AGENCY when it is practical to do so; otherwise. Otherwise, unless an alternative is mutually agreed upon, such documents and the records shall be made available at CONSULTANT's ’s address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. (c) D. Where CITY SUCCESSOR AGENCY has reason to believe that any of the such records or documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution dissolution, disbandment or termination of CONSULTANT's business, CITY SUCCESSOR AGENCY may, by written requestrequest by any of the above-named officers, require that custody of such documents or the records be given to the requesting party SUCCESSOR AGENCY and that such the records and documents and records be maintained by the requesting partySUCCESSOR AGENCY. Access to such records and documents and records shall be granted to CITYany party authorized by CONSULTANT, as well as to its successorsCONSULTANT’s representatives, or CONSULTANT’s successor-in-interest and authorized representativesinterest.

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled cancelled checks, and other records or other documents or records evidencing or relating to work, charges for services, or expenditures and disbursements charged to CITY pursuant for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any . B. CONSULTANT shall maintain all documents and all such documents records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or records shall be maintained for three years any longer period required by law, from the date of execution termination or completion of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expendituresAGREEMENT. (b) C. Any and all records or documents required to be maintained pursuant to this section AGREEMENT shall be made available for inspection, inspection or audit and copyingat no cost to CITY, at any time during regular business hours, upon written request by CITY the City ▇▇▇▇▇▇-▇▇▇▇ and Associates, Inc. Consultant Agreement T-30466 / 1285013_4.doc Attorney, City Auditor, City Manager, or its a designated representativerepresentative of any of these officers. Copies of such documents or records shall be provided directly to the CITY for inspection, audit and copying inspection at City Hall when it is practical to do so; otherwise. Otherwise, unless an alternative is mutually agreed upon, such documents and the records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. (c) D. Where CITY has reason to believe that any of the such records or documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written requestrequest by any of the above -named officers, require that custody of such documents or the records be given to the requesting party CITY and that such the records and documents and records be maintained by the requesting partyin City Hall. Access to such records and documents and records shall be granted to CITYany party authorized by CONSULTANT, as well as to its successorsCONSULTANT's representatives, or CONSULTANT's successor-in-interest and authorized representativesinterest.

Consultant’s Books and Records. (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT. A. CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled cancelled checks, and other records or other documents or records evidencing or relating to work, charges for services, or expenditures and disbursements charged to CITY pursuant for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any . B. CONSULTANT shall maintain all documents and all such documents records which demonstrate performance under this AGREEMENT for a minimum period of three (3) years, or records shall be maintained for three years any longer period required by law, from the date of execution termination or completion of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expendituresAGREEMENT. (b) C. Any and all records or documents required to be maintained pursuant to this section AGREEMENT shall be made available for inspection, inspection or audit and copyingat no cost to CITY, at any time during regular business hours, upon written request by CITY the City Attorney, City Auditor, City Manager, or its a designated representativerepresentative of any of these officers. Copies of such documents or records shall be provided directly to the CITY for inspection, audit and copying inspection at City Hall when it is practical to do so; otherwise. Otherwise, unless an alternative is mutually agreed upon, such documents and the records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT. CONSULTANT acknowledges that under certain circumstances specified in California Government Code Section 8546.7, this AGREEMENT (if it involves an T-31466 / 1324040.doc 7 Consultant Agreement Faith Group, LLC expenditure of $10,000 or more of public funds) may be subject to examination and audit by the Auditor of the State of California pursuant to California Government Code Section 8546.7. (c) D. Where CITY has reason to believe that any of the such records or documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution dissolution, disbandment or termination of CONSULTANT's business, CITY may, by written requestrequest by any of the above -named officers, require that custody of such documents or the records be given to the requesting party CITY and that such the records and documents and records be maintained by the requesting partyin City Hall. Access to such records and documents and records shall be granted to CITYany party authorized by CONSULTANT, as well as to its successorsCONSULTANT's representatives, or CONSULTANT's successor-in-interest interest. E. The Director may require other records necessary in his or her determination to enable the accurate audit of CONSULTANT’s activities hereunder, including but not limited to the purpose of determining labor compliance and authorized representativesFAA requirements. Unless CONSULTANT has requested additional time to produce such other records and the Director has approved any such request, a delinquent report fee in an amount established by CITY pursuant to a resolution or ordiance will be assessed for each day any such addi tional records are not timely received by the CITY.