Consultant Invoices Clause Samples

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four, Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices must be consistent with Scope of Services and executed Task Orders, and include the following: 1) Employee classification and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of Valley Water staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order task; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in the Revised Schedule(s), Revised Attachment One, Fees and Payments, and/or Task Orders; 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order. 9) To the extent that Consultant is adding an administrative, processing, overhead or mark-up fee, Valley Water will not pay for such duplication of costs for both Consultant and its Subconsultants. B. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, Consultant must invoice Valley Water for a Task Order within 30 calendar days of Valley Water accepting the deliverables of that Task Order. D. Consultant shall email all invoices to: ▇▇▇▇▇▇▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇▇ Valley Water mailing address for invoices, if needed: Santa ▇▇▇▇▇ Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement number; 2) Task Order number; 3) Full legal name of Consultant/Firm; 4) Payment remit-to address; 5) Invoice number; 6) Invoice date (the date invoice is emailed); 7) Detailed description of Services provided, including the “distribution account(s)” for those Services; 8) Number of hours spent by each person performing services and a brief description of the Services performed by each person; and 9) Beginning and end date for ...

Consultant Invoices. The Consultant shall keep reasonably detailed records of the time spent and activities undertaken by the Consultant while performing Consulting Services (the “Invoices”). The Invoices also shall include receipts or other necessary supporting documentation for any expenses for which reimbursement is sought by Consultant. The Consultant shall deliver a copy of the Invoices on a regular basis, such as monthly, to the Beneficiary. In the event no compensable work in completed during that period, no invoice is required, but the Consultant is encouraged to advise the State Center if a project is still pending if more than 90 days pass without need for an invoice. The Consultant shall not be entitled to payment of any fees or reimbursable expenses until the Beneficiary approves the Invoice and transmits such approval and a request for payment to the State Center, in accordance with the procedures set forth in ¶ 2.2 hereof.

Consultant Invoices. The Consultant shall prepare invoices that contain a reference number, the billing period, the classifications and/or names of staff, numbers of hours billed to the project, all reimbursable expenses including reproduction, mailing, and equipment and a total reimbursable amount for the billing period, the original contract amount, the currently approved contract amount, amounts billed to date, amounts received to date, and the contract amount remaining in the contract to date. Invoices for services shall not be submitted more often than once per month.

Consultant Invoices. Invoices shall be submitted to SANDAG no later than 45 calendar days after the applicable invoice period by either Consultant or any of its subconsultants. SANDAG shall have the right to refuse payment of an invoice for services performed in a prior fiscal year if the invoice is submitted to SANDAG more than 60 days after the end of a SANDAG fiscal year (July 1 - June 30).

Consultant Invoices. The Consultant shall prepare and provide to the Commissioner for approval a draft pro forma invoice within 10 Working Days of the Commencement Date which shall include, as a minimum, the details set out in paragraph 1.4 of this Part 2 together with such other information as the Commissioner may reasonably require. If the draft pro forma invoice is not approved by the Commissioner then the Consultant shall make such amendments as may be reasonably required by the Commissioner. The Consultant shall be entitled to raise an invoice in respect of any payment which falls payable to the Consultant pursuant to the Agreement. The Consultant shall invoice the Commissioner in respect of the Consultancy Services in accordance with the following timescales for the issue of invoices: On completion of each defined piece of work agreed between the Commissioner and the Consultant; The first invoice shall be supplied by the Consultant following completion to the Commissioner’s satisfaction of the Deliverables set out in Schedule 2, Part 1, paragraph 1.2 as the “Initial Consultancy Services”. The Consultant shall ensure that each invoice contains the following information: the date of the invoice; a unique invoice number; details of the correct agreement reference; the reference number of the purchase order to which it relates (if any); the total Contract Price gross and net of any applicable deductions and, separately, the amount of any disbursements properly chargeable to the Commissioner under the terms of the Agreement, and, separately, any VAT or other sales tax payable in respect of the same; a contact name and telephone number of a responsible person in the Consultant's finance department in the event of administrative queries; and the banking details for payment to the Consultant via electronic transfer of funds (i.e. name and address of bank, sort code, account name and number).

Consultant Invoices. The Consultant shall keep reasonably detailed records of the time spent and activities undertaken by the Consultant while performing Consulting Services (the “Invoices”). The Invoices also shall include receipts or other necessary supporting documentation for any expenses for which reimbursement is sought by Consultant. The Consultant shall deliver a copy of the Invoices on a monthly basis to the Beneficiary. The Consultant shall not be entitled to payment of any fees or reimbursable expenses until the Beneficiary approves the Invoice and transmits a request for payment to the State Center, in accordance with the procedures set forth in ¶ 2.2 hereof.

Consultant Invoices. A. Consultant’s invoices will be prepared in accordance with the terms of this Agreement, Section Four Fees and Payments, and represent Services performed and reimbursable costs incurred during the identified billing period. Invoices will be consistent with Scope of Services and executed Task Orders and include the following: 1) Employee classification, the number of hours, and classification hourly rate by Task Order Task(s) and name itemized with all labor charges by Service task; 2) Summary of the amount Consultant has been billed by their Subconsultants and further detailed by Service task; 3) A description of the site where Services were performed, if applicable; 4) The name of District staff requesting Services; 5) The dates when Services were performed; 6) Other direct charges and reimbursable expenses by Task Order; 7) Other direct charges and expenses must reflect actual fees versus the Task Order not-to-exceed fees as stated in Attachment One to Schedule, Fees and Payments, and/or Task Orders; 8) The total amount due for completing the Services specified in that Task Order, which must not exceed the not-to-exceed amount specified in that Task Order; and 9) To the extent that the Consultant is adding an administrative, processing, overhead or mark-up fee, the District will not pay for such duplication of costs for both the Consultant and its Subconsultants. B. Invoices will include a summary of labor expenditures, direct costs, and billed Subconsultant charges. Invoices will be organized such that the billing categories correspond with the Task Order. C. Notwithstanding language to the contrary in an executed Task Order, the Consultant must invoice the District for a Task Order within 30 calendar days of the District accepting the deliverables of that Task Order. D. Consultant shall send all invoices to: Santa ▇▇▇▇▇ Valley Water District Attention: Accounts Payable P.O. Box 20670 San Jose, CA 95160-0670 E. Consultant must also ensure that each invoice contains the following information: 1) Agreement Number;

Consultant Invoices. The Consultant shall indicate proposed invoicing terms. In addition to currently billed amounts, invoices shall contain an invoice or reference number, the billing period, the names of staff and/or sub-consultants, numbers of hours billed to the project, a total bare labor amount, total burdened labor amount for the billing period, all reimbursable expenses including reproduction, mailing, and equipment and a total reimbursable amount for the billing period, the original contract amount, the currently approved contract amount, amounts billed to date, amounts received to date, and the contract amount remaining in the contract to date.