Common use of COMPLIANCE WITH TITLE VI Clause in Contracts

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE VI guidelines. “[Subrecipient] in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” IN WITNESS WHEREOF we have set our hands the day and year first above written. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxx X. Xxxxxx, President Xxxx Xxxxx, Principal Xxxxxxx X. Xxxxx, Member Xxxxxx X. Xxxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx Xxxxxxxxx, Xxxxx 0000 Xxxx Xxxxxxxxx, XX 00000 317.423.9600 December 7, 2018 Mr. Xxxx Xxxxxxx, Director City of West Lafayette Development Department 000 X Xxxxxxxx Xxx. Room 000 Xxxx Xxxxxxxxx, XX 00000 RE: Professional Landscape Architectural Services – West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within the Tippecanoe County Area Plan Commission’s Proposed XX Xxxxx Village Downtown project study area. Our services will parallel the County’s ongoing efforts, which seek to define a framework for establishing a pattern of infrastructure and development in West Lafayette that more closely resembles a downtown. Through discussions, we understand that the Scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level and strategic planning concepts that consider factors which are important to future (re) development. It is further understood that the City of West Lafayette may request, under a separate Scope of Services, that MKSK lead a more robust process of community engagement and visioning. The timing of that potential Scope of Services is currently undefined.

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE Title VI guidelines. “[Subrecipient] Consultant in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X X.X.X. 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” IN WITNESS WHEREOF we WEREOF, the Client and Consultant have set our hands executed this agreement of the day and year first above writtendates shown below. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxx X. Xxxxxx, President Xxxx Xxxxx, Principal Xxxxxxx X. Xxxxx, Member Xxxxxx X. Xxxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx Xxxxxxxxx, Xxxxx 0000 Xxxx Xxxxxxxxx, XX 00000 317.423.9600 December 7, 2018 Mr. Xxxx Xxxxxxx, Director City of West Lafayette Development Department 000 X Xxxxxxxx XxxCity Consultants and Research, LLC By: By: Name/Title: Name/Title: Xxxxxx Xxxxxx, Managing Member Date: Date: Appendix A: Work Tasks Task I: Project Initiation. Room 000 Xxxx XxxxxxxxxXxxxxx Xxxxxx of City Consultants and Research, XX 00000 RE: Professional Landscape Architectural Services – LLC will meet with City of West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within staff you deem appropriate. During the Tippecanoe County Area Plan Commission’s Proposed XX Xxxxx Village Downtown project study area. Our services will parallel the County’s ongoing efforts, which seek to define a framework for establishing a pattern of infrastructure and development in West Lafayette that more closely resembles a downtown. Through discussionsmeeting, we understand that will work to redefine the Scope scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level work, tasks, and strategic planning concepts that consider factors which are important to future (re) developmentschedule for completion. It is further understood that important to establish reporting relationships with the City of West Lafayette may requeststaff as part of this process and establish clear expectations for City Consultants and Research, under a separate Scope LLC. During this meeting we will: • Establish the method for citizen participation; • Meet with various staff and elected officials for input; • Understand the goals and objectives set forth in previous plans and an current initiatives by the City of ServicesWest Lafayette; • Establish and understand the roles of City Consultants and Research, that MKSK lead a more robust process LLC and the City of community engagement and visioning. The timing West Lafayette staff will play in the writing of that potential Scope of Services is currently undefinedthe Consolidated Plan.

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE VI guidelines. “[Subrecipient] Architect, in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” Xxxxxxx Xxxxxxxxxxx, Managing Principal Xxxxxxx+Will IN WITNESS WHEREOF we have set our hands the day and year first above written. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxx X. Xxxxxx, President Xxxx Xxxxx, Principal Xxxxxxx Authorization on behalf of the West Lafayette Redevelopment Commission. Xxxxxxxx X. Xxxxx, Member President Xxxxxx X. XxxxxxxXxxxxx-Xxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk Secretary END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx Xxxxxxxxx, Xxxxx 0000 Xxxx Xxxxxxxxx, XX 00000 317.423.9600 December 7EXHIBIT A November 28, 2018 Mr. Xxxx Xxxxxxx, Director City of West Lafayette Department of Development Department Attn: Redevelopment Commission 000 X Xxxxxxxx Xxx. X. Xxxxxxxx, Room 000 Xxxx Xxxxxxxxx102 West Lafayette, XX 00000 REIN 47096 Re: Professional Landscape Request for Proposal Architectural & Engineering Services – West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within the Tippecanoe County Area Plan Commission’s Proposed XX Xxxxx Village Downtown project study area. Our services will parallel the County’s ongoing efforts, which seek to define a framework for establishing a pattern of infrastructure and development in West Lafayette that more closely resembles a downtown. Through discussions, we understand that the Scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level and strategic planning concepts that consider factors which are important to future (re) development. It is further understood that the City of West Lafayette may requestCumberland Park Indoor Recreation and Aquatics Center Dear Xxxx and Members of the Evaluation Committee: On behalf of the Xxxxxxx+Will team I am pleased to offer our proposal for Architectural and Engineering Design Services for the West Lafayette Cumberland Park Indoor Recreation and Aquatics Center (The Center). Having completed the viability study with you, under we are very invested in the success of this project. We understand your aspirational and functional goals for The Center, and have a separate Scope deep appreciation for your commitment to operational sustainability and careful stewardship of Servicesyour community’s resources. We look forward to collaborating with you, your selected Owner’s Representative, and Construction Manager to ensure that MKSK lead a more robust process of community engagement and visioningThe Center maximizes its potential value for the West Lafayette community. The timing following proposal reflects our understanding of that potential Scope the scope of Services the project and our team’s services. SITE LOCATION Cumberland Park located at the intersection of X. Xxxxxxxxx Street and Xxxxxxxx Road, West Lafayette, IN SITE AND PARK TRAIL Cumberland Park is currently undefineda 62-acre community park. The Center will be located on the western part of the site and site improvements will include utilities, parking, field relocation, outdoor patios and pathway connections, planting, and site lighting improvements. The building location will preserve open space, avoid the regulated drain bisecting the site, improve parking and drop off sequence, make path and trail connections, maintain three outdoor recreational fields, and optimize indoor/outdoor connectivity with The Center. The project will require the relocation of the Community Garden’s and Park’s Department Storage Building. The project will also include a trail connecting The Center to the new West Lafayette City Hall along Salisbury and Grant Streets.

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE VI guidelines. “[Subrecipient] in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” IN WITNESS WHEREOF we have set our hands the day and year first above written. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxxx Xxxxxx Xxxx X. Xxxxxx, President Xxxx Xxxxx, Principal Xxxxxxx X. Xxxxx, Member Xxxxxx X. Xxxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx XxxxxxxxxA‌ To do list for Art on the Wabash December 2018-May Promote event on solical media platforms List event on www.zapplication and xxx.xxxxxxx.xxx, Xxxxx 0000 Xxxx Xxxxxxxxxexplore other options for getting the word to artist Contact former participating artists with a link to the application Put AotW on WBAA, XX 00000 317.423.9600 December 7TAF, 2018 Mr. Xxxx XxxxxxxJ&C, Director City of West Lafayette Development Department 000 X Xxxxxxxx Xxx. Room 000 Xxxx Xxxxxxxxx, XX 00000 RE: Professional Landscape Architectural Services – West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within the Tippecanoe County Area Plan Commission’s Proposed all regional internet event calendars Order People's Choice Award ribbons (Gretel does this.) Complete XX Xxxxx Village Downtown project study event registration application May-August Prepare materials for jurying (Xxxxx does this) Jury artists after due date (5/5 at 5) but before June. Notify artists. Have Natalie update J&C and Exponent Ads & send to Xxxxx to proof. Update poster, order at Instant Copy Update banner, have additional banners made as budget allows. Xxxxxxxx Signs Ask parks to put posters in triosks Place Facebook ad one month before event Confirm banner dates with Street Department. (See banner schedule in my files) Ask Norm to set up banner on State St (two weeks before) and on grounds (day of event) secure food vendors (Gretel does this.) Ask Xxxxx to put AotW in school newsletters Remind parks superintendent to ask park board about alcohol Xxxx Xxxxx for sponsorship- 2 year agreement - Xxxxx Set up WBAA cash and trade contracts Review 2018 comments from artists and visitors Find musicians, 2 hour time slots, see if $75 each will work for them Send IvyTech invitation to vols, artists, city officials, redevelopment commission, XXXXX Sign up volunteers. See volunteer schedule Invite WBAA. Make map of artists after seeing how the topography changed at Tapawingo Park Inivite People's. Ask them to be there at 9. (Gretel does this) Make arrangements with Cube and Company to have gates up in the garage Make map of food vendors & beer/music area. Our services On county GIS Send list and map of food vendors to Xxxxxxxx XxXxxxxx at Tippecanoe Co Health dept. (Gretel) Order swag for volunteers (Xxxxx does this) Book Mayor and Xxxxx for PCA at 3 PM One month prior Write program. Send to Natalie for layout Finalize program Confirm 'stuff to pack for the day of the event' (file) is all in tubs/boxes Make artists booth signs Make windshield numbers & paperclip to artist packets-- sort by last name, xxxxx number, & time of entry Make and get printed feedback cards for artists and public Get Cottonwood Club banner & pack them Ask WBAA to be there at or after 8:40, off the grounds by 9:30 Remind KitchenArt that they like to come at 7 Ask People's to be there @ 9ish, off the grounds by 10 Gretel will parallel ask Fuel and Parthenon to be there at 8:30. And EMT & Pink Walrus Gretel will ask Fuel and Parthenon to fill out temp vendor forms with health dept Make nametags for artists & volunteers Make Snack Pack cards-- # artist +15 Get gift certificate from Xxxxx for PCA winner Make sure post cards and posters are at Xxxxxx before GlobalFest Get KitchenArt banners from Xxxxx Ask Xxxxx about providing snacks for snack bags and coffee before the County’s ongoing effortsevent Get PD & FD contact info for officer/firefighter on duty & update Emergency (Safety) Plan Print program a week before the event but not too early for adjustments. Instant Copy Make People's Choice Award ballots-- 1000 Instant Copy Turn in work request to parks regarding trash cans and 12 picnic tables, which seek removing trash from the grounds, picking up and dropping off tents, cones (8), recycling toters (3) from street department (NOT the go greener recycling things), & electric on at shelter Arrange date for parks to define mow. Lay out grounds after mowing is done allowing for 10x10 spaces with some room between. Avoid xxxxx or sloped areas. Hang a framework banner at the farmers' market Print updated emergency (safety) plan for establishing all vendors. Keep a pattern copy and a copy of infrastructure the weather forecast in Info tent Confirm parking gate will be up 7-6 Make any additional numbered stakes for sites. Flag those needing tents. Make maps for zone captains. Get straw if rain is in forecast Create gate vol instructions - restrooms, PCA box location, nearest ATM, & free parking Print registration checklist - sort by last name, xxxxx number, & time Write artists and development volunteers. Tell volunteers where to park. Tell artists to market. Bring weights Bring rain gear? layers Ask police department to make up about 12 no parking signs and post them in West Lafayette the Tapawingo lot at the end of the day on Friday. Friday or Saturday before event layout grounds with paint Put "flags" on stakes for artists that more closely resembles paid for pop-ups End of Event Take down signs in the garage Take down AotW sign on Tapawingo. Return KitchenArt banners Return chairs, tables, cords and cord covers to the market Remove AotW from signature block Post next year's application form Post photos on facebook Update to do list and stuff to pack day of list Send thank yous Request checks for musicians!! To-Do List-- Day of the Event - September 22, 2019 AM Bollards down Put numbered stakes on sites. Number the parking spots for the early shift with chalk Deliver tents to sites with flags. Double-check against map Set up musician's tent Set up sign-in table Stock with artist packets, check list and map on a downtown. Through discussionsclipboard Move picnic tables Give sign duties tovolunteer Put AntW "Information" signs on WBAA tent Put Info Booth tub at WBAA site Put out recycling toters Put tubs of artist snack packs in info booth Put numbered booth signs on left-hand pole of each site (volunteer) Handout Emergency Preparedness Plan to food/drink vendors Collect numbered stakes for future years Put two chairs and extension cord in musician's tent PM Count ballots at 2:30 Present award at 3:00 Deliver PM snack to artists Take down signs in Parking Garage Put bollards back up Final walk through of park to assure it is in pre-event condition Schedule 6:30 Coordinator arrives and unloads supplies, we understand that the Scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level and strategic planning concepts that consider factors which are important to future (re) development. It is further understood that the City of West Lafayette may request, under a separate Scope of Services, that MKSK lead a more robust process of community engagement and visioning. The timing of that potential Scope of Services is currently undefinedetc.

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE VI guidelines. “[Subrecipient] Architect, in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” IN WITNESS WHEREOF we have set our hands the day and year first above written. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxx X. XxxxxxXxxxxxx Xxxxxxxxxxx, President Xxxx Xxxxx, Managing Principal Xxxxxxx Xxxxxxx+Will Authorization on behalf of the West Lafayette Redevelopment Commission. Xxxxxxxx X. Xxxxx, Member President Xxxxxx X. XxxxxxxXxxxxx-Xxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk Secretary END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx Xxxxxxxxx, Xxxxx 0000 Xxxx Xxxxxxxxx, XX 00000 317.423.9600 December 7EXHIBIT A November 28, 2018 Mr. Xxxx Xxxxxxx, Director City of West Lafayette Department of Development Department Attn: Redevelopment Commission 000 X Xxxxxxxx Xxx. X. Xxxxxxxx, Room 000 Xxxx Xxxxxxxxx102 West Lafayette, XX 00000 REIN 47096 Re: Professional Landscape Request for Proposal Architectural & Engineering Services – West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within the Tippecanoe County Area Plan Commission’s Proposed XX Xxxxx Village Downtown project study area. Our services will parallel the County’s ongoing efforts, which seek to define a framework for establishing a pattern of infrastructure and development in West Lafayette that more closely resembles a downtown. Through discussions, we understand that the Scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level and strategic planning concepts that consider factors which are important to future (re) development. It is further understood that the City of West Lafayette may requestCumberland Park Indoor Recreation and Aquatics Center Dear Xxxx and Members of the Evaluation Committee: On behalf of the Xxxxxxx+Will team I am pleased to offer our proposal for Architectural and Engineering Design Services for the West Lafayette Cumberland Park Indoor Recreation and Aquatics Center (The Center). Having completed the viability study with you, under we are very invested in the success of this project. We understand your aspirational and functional goals for The Center, and have a separate Scope deep appreciation for your commitment to operational sustainability and careful stewardship of Servicesyour community’s resources. We look forward to collaborating with you, your selected Owner’s Representative, and Construction Manager to ensure that MKSK lead a more robust process of community engagement and visioningThe Center maximizes its potential value for the West Lafayette community. The timing following proposal reflects our understanding of that potential Scope the scope of Services the project and our team’s services. SITE LOCATION Cumberland Park located at the intersection of X. Xxxxxxxxx Street and Xxxxxxxx Road, West Lafayette, IN SITE AND PARK TRAIL Cumberland Park is currently undefineda 62-acre community park. The Center will be located on the western part of the site and site improvements will include utilities, parking, field relocation, outdoor patios and pathway connections, planting, and site lighting improvements. The building location will preserve open space, avoid the regulated drain bisecting the site, improve parking and drop off sequence, make path and trail connections, maintain three outdoor recreational fields, and optimize indoor/outdoor connectivity with The Center. The project will require the relocation of the Community Garden’s and Park’s Department Storage Building. The project will also include a trail connecting The Center to the new West Lafayette City Hall along Salisbury and Grant Streets. PROPOSED PROJECT The Center is conceptualized to be a two-story, 70,000 SF multi-purpose recreation center featuring a hybrid pool with leisure and 4-lane lap components, a 3-court gymnasium with elevated running track, 2 group fitness rooms, a fitness center and community meeting rooms. The City’s goal is to make The Center a “green” facility. Sustainability goals will be established during early project planning. [Type here] PROJECT BUDGET The anticipated budget for the project shall not exceed $34,000,000.00 including financing cost. The bonds proceeds shall be $31,000,000 available for the project. This includes The Center, the Park Trail Connection, and the new Parks Maintenance Building. We have assumed a construction budget of $24,800,000.00 for the building and Cumberland Park site development. The remaining $6,200,000 soft cost budget is estimated to cover design fees, construction phase testing, FF&E procurement, etc. PROJECT SCHEDULE Our team has provided a preliminary schedule in Section 05, page 32-33 of our RFQ response dated August 15, 2018. We are looking forward to collaborating with the Construction Manager to optimize the schedule and are very comfortable delivering the project with multiple bid packages if determined by the team to be beneficial. Our proposed fee will accommodate multiple bid package delivery. Substantial completion will be by January 2021 with warranty work continuing through December 2021.

COMPLIANCE WITH TITLE VI. It is the intent and goal of the City to ensure that all new construction within the City of West Lafayette shall comply with all TITLE VI guidelines. “[Subrecipient] in accordance with Title VI of the Civil Rights Act of 1964, 00 Xxxx. 000, 00 X.X.X 0000x to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, issued pursuant to such Acts, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of religion, race, color, national origin, sex, sexual orientation, gender identity, age, disability/handicap and low income in consideration for an award.” IN WITNESS WHEREOF we have set our hands the day and year first above written. BOARD OF PUBLIC WORKS AND SAFETY MKSK Xxxxx Xxxxxx Xxxx X. Xxxxxx, President Xxxx Xxxxx, Principal Xxxxxxx X. Xxxxx, Member Xxxxxx X. Xxxxxxx, Member Xxxxx X. Xxxxx, Member Xxxxxx X. Xxxx, Member ATTEST: Xxxxxxx X. XxXxxxxx, Deputy Clerk END OF SECTION Exhibit 1‌ 1281 Win Xxxxxxxxx XxxxxxxxxA‌ To do list for Art on the Wabash December 2018-May Promote event on solical media platforms List event on www.zapplication and xxx.xxxxxxx.xxx, Xxxxx 0000 Xxxx Xxxxxxxxxexplore other options for getting the word to artist Contact former participating artists with a link to the application Put AotW on WBAA, XX 00000 317.423.9600 December 7TAF, 2018 Mr. Xxxx XxxxxxxJ&C, Director City of West Lafayette Development Department 000 X Xxxxxxxx Xxx. Room 000 Xxxx Xxxxxxxxx, XX 00000 RE: Professional Landscape Architectural Services – West Lafayette Downtown Planning Dear Xxxx, MKSK is excited to submit this Landscape Architectural Design Services scope and fee proposal for urban planning and design within the Tippecanoe County Area Plan Commission’s Proposed all regional internet event calendars Order People's Choice Award ribbons (Gretel does this.) Complete XX Xxxxx Village Downtown project study event registration application May-August Prepare materials for jurying (Xxxxx does this) Jury artists after due date (5/5 at 5) but before June. Notify artists. Have Natalie update J&C and Exponent Ads & send to Xxxxx to proof. Update poster, order at Instant Copy Update banner, have additional banners made as budget allows. Xxxxxxxx Signs Ask parks to put posters in triosks Place Facebook ad one month before event Confirm banner dates with Street Department. (See banner schedule in my files) Ask Xxxx to set up banner on State St (two weeks before) and on grounds (day of event) secure food vendors (Gretel does this.) Ask Xxxxx to put AotW in school newsletters Remind parks superintendent to ask park board about alcohol Xxxx Xxxxx for sponsorship- 2 year agreement - Xxxxx Set up WBAA cash and trade contracts Review 2018 comments from artists and visitors Find musicians, 2 hour time slots, see if $75 each will work for them Xxxx XxxXxxx invitation to vols, artists, city officials, redevelopment commission, XXXXX Sign up volunteers. See volunteer schedule Invite WBAA. Make map of artists after seeing how the topography changed at Tapawingo Park Inivite People's. Ask them to be there at 9. (Gretel does this) Make arrangements with Cube and Company to have gates up in the garage Make map of food vendors & beer/music area. Our services On county GIS Send list and map of food vendors to Xxxxxxxx XxXxxxxx at Tippecanoe Co Health dept. (Gretel) Order swag for volunteers (Xxxxx does this) Book Mayor and Xxxxx for PCA at 3 PM One month prior Write program. Send to Xxxxxxx for layout Finalize program Confirm 'stuff to pack for the day of the event' (file) is all in tubs/boxes Make artists booth signs Make windshield numbers & paperclip to artist packets-- sort by last name, xxxxx number, & time of entry Make and get printed feedback cards for artists and public Get Cottonwood Club banner & pack them Ask WBAA to be there at or after 8:40, off the grounds by 9:30 Remind KitchenArt that they like to come at 7 Ask People's to be there @ 9ish, off the grounds by 10 Gretel will parallel ask Fuel and Parthenon to be there at 8:30. And EMT & Pink Walrus Gretel will ask Fuel and Parthenon to fill out temp vendor forms with health dept Make nametags for artists & volunteers Make Snack Pack cards-- # artist +15 Get gift certificate from Xxxxx for PCA winner Make sure post cards and posters are at Xxxxxx before GlobalFest Get KitchenArt banners from Xxxxx Ask Xxxxx about providing snacks for snack bags and coffee before the County’s ongoing effortsevent Get PD & FD contact info for officer/firefighter on duty & update Emergency (Safety) Plan Print program a week before the event but not too early for adjustments. Instant Copy Make People's Choice Award ballots-- 1000 Instant Copy Turn in work request to parks regarding trash cans and 12 picnic tables, which seek removing trash from the grounds, picking up and dropping off tents, cones (8), recycling toters (3) from street department (NOT the go greener recycling things), & electric on at shelter Arrange date for parks to define mow. Lay out grounds after mowing is done allowing for 10x10 spaces with some room between. Avoid xxxxx or sloped areas. Hang a framework banner at the farmers' market Print updated emergency (safety) plan for establishing all vendors. Keep a pattern copy and a copy of infrastructure the weather forecast in Info tent Confirm parking gate will be up 7-6 Make any additional numbered stakes for sites. Flag those needing tents. Make maps for zone captains. Get straw if rain is in forecast Create gate vol instructions - restrooms, PCA box location, nearest ATM, & free parking Print registration checklist - sort by last name, xxxxx number, & time Write artists and development volunteers. Tell volunteers where to park. Tell artists to market. Bring weights Bring rain gear? layers Ask police department to make up about 12 no parking signs and post them in West Lafayette the Tapawingo lot at the end of the day on Friday. Friday or Saturday before event layout grounds with paint Put "flags" on stakes for artists that more closely resembles paid for pop-ups End of Event Take down signs in the garage Take down AotW sign on Tapawingo. Return KitchenArt banners Return chairs, tables, cords and cord covers to the market Remove AotW from signature block Post next year's application form Post photos on facebook Update to do list and stuff to pack day of list Send thank yous Request checks for musicians!! To-Do List-- Day of the Event - September 22, 2019 AM Bollards down Put numbered stakes on sites. Number the parking spots for the early shift with chalk Deliver tents to sites with flags. Double-check against map Set up musician's tent Set up sign-in table Stock with artist packets, check list and map on a downtown. Through discussionsclipboard Move picnic tables Give sign duties tovolunteer Put AntW "Information" signs on WBAA tent Put Info Booth tub at WBAA site Put out recycling toters Put tubs of artist snack packs in info booth Put numbered booth signs on left-hand pole of each site (volunteer) Handout Emergency Preparedness Plan to food/drink vendors Collect numbered stakes for future years Put two chairs and extension cord in musician's tent PM Count ballots at 2:30 Present award at 3:00 Deliver PM snack to artists Take down signs in Parking Garage Put bollards back up Final walk through of park to assure it is in pre-event condition Schedule 6:30 Coordinator arrives and unloads supplies, we understand that the Scope of Services outlined herein shall be limited to building upon the County’s efforts by providing high-level and strategic planning concepts that consider factors which are important to future (re) development. It is further understood that the City of West Lafayette may request, under a separate Scope of Services, that MKSK lead a more robust process of community engagement and visioning. The timing of that potential Scope of Services is currently undefinedetc.