Common use of COMMUNICATION; REPORTS; RECORDS Clause in Contracts

COMMUNICATION; REPORTS; RECORDS. a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery. To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ematlock@arlingtonva.u s ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: County Attorney To the ▇▇▇: Industrial Development Authority of Arlington County ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇ ▇▇▇▇▇▇ Secretary/ Treasurer ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ Fax: (▇▇▇) ▇▇▇-▇▇▇▇ To the Grantee: Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing. b. R eporting. Grantee will submit the Financial Report (Exhibit C) quarterly after the execution date via email to the County’s Primary Contact. For the Financial Report to be considered satisfactory, it must accurately and thoroughly reflect actual eligible expenses incurred by the Grantee during the previous quarter. Grantee will notify the County’s Primary Contact if Grantee needs to modify its budget. Grantee shall also submit a Final Report included in Exhibit B that details the impact of the grant, ▇▇▇▇▇▇▇’s enrollment during the Grant Period, and whether the Grantee participates in the Virginia child care subsidy program. Financial reports (Exhibit C) and the Final Report (Exhibit B) that are not submitted correctly and/or not sufficiently documented will be rejected by the County and sent back to the Grantee for correction. The Grantee agrees to submit other reports which the County may reasonablyrequest.

COMMUNICATION; REPORTS; RECORDS. a. Notices, Demands, and Communications between the Parties. Formal notices, demands, and communications between the Parties shall be given by (i) personal service; (ii) reputable document delivery service, such as Federal Express, with a receipt showing date and time of delivery; or (iii) certified or first-class United States mail, postage prepaid, with a receipt showing date and time of delivery. To the County: Arlington County Office of the County Manager ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇ Assistant to the Deputy County Managers ematlock@arlingtonva.u s ▇▇▇-▇▇▇-▇▇▇▇ With Copies to: Arlington County Office of the County Attorney ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: County Attorney To the ▇▇▇: Industrial Development Authority of Arlington County ▇▇▇▇ ▇▇▇▇▇▇▇▇▇ ▇▇▇▇, ▇▇▇▇▇ ▇▇▇ Arlington, Virginia 22201 Attn: ▇▇▇▇▇ ▇▇▇▇▇▇ Secretary/ Treasurer ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇▇▇▇▇.▇▇ Fax: (▇▇▇) ▇▇▇-▇▇▇▇ To the Grantee: Written notices, demands, and communications shall be sent in the same manner to other addresses that any party designates in writing. b. R eporting. Grantee will submit the Financial Report (Exhibit C) quarterly after the execution date and invoices for its monthly amount of funding via email to the County’s Primary Contact. For the Financial Report invoice to be considered satisfactory, it must accurately and thoroughly reflect actual eligible expenses incurred by the Grantee during the previous quartermonth. Grantee will notify the County’s Primary Contact if Grantee needs to modify its budget. Grantee shall also submit a Final Report included in Exhibit B that details the impact of the grant, ▇▇▇▇▇▇▇’s enrollment during the Grant Period, and whether the Grantee participates in the Virginia child care subsidy program. Financial reports (Exhibit C) reports, invoices, and the Final Report (Exhibit B) that are not submitted correctly and/or not sufficiently documented will be rejected by the County and sent back to the Grantee for correction. The Grantee will not receive funding until the report and invoice are correctly submitted. The Grantee agrees to submit other reports which the County may reasonablyrequest.